Job summary
Do you have a can-do attitude with excellent communication and organisational skills?
Do you enjoy working collaboratively with colleagues and stakeholders?
An exciting and challenging opportunity has arisen for a motivated and enthusiastic individual to join the Strategic Procurement team. We are looking to recruit someone who wishes to develop their knowledge, skills and experience andto support them to become a fully qualified and professional procurement specialist.
Main duties of the job
The Trust is looking for a Procurement and Compliance Manager to develop, co-ordinate and deliver cost effective solutions for specific purchasing projects across the Trust. The role will require an effective communicator who has the ability to work with individuals at all levels.
The role also involves actively ensuring all contracts placed across the Trust comply with UK Procurement Regulations and the Trust's Standing Financial Instructions. It requires an individual that is prepared to challenge and educate toreduce the Trust's exposure to commercial risk.
About us
You will be part of a friendly and supportive team.
Benefits of working for Oxford Health NHS Foundation Trust include:
- Excellent opportunities for career progression
- 27 days annual leave, plus bank holidays, with an increase to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Staff accommodation
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
Job description
Job responsibilities
- To ensure compliance with the Trusts Standing Orders and Standing Financial Instructions, Trust policies, UK Government Procurement Policy Notes, and any relevant legislation relating to public sector purchasing.
- Responsible for ensuring that finalised contracts, across the Trust, are compliant with Procurement Rules, Policies and Standing Financial Instructions.
- Ensures all waivers are accurately triaged and challenged where appropriate.
- Has overall responsibility for ensuring Data Accuracy on the Contracts register including the compilation and maintenance of a Trust wide contracts register.
- Responsible for legal contract transparency requirement under current and future legislation.
- Plan and manage competitive tenders for sub threshold requirements in compliance with Public Contracts Regulations, obtaining quotations for purchasing and contracts in line with customer requirements and in accordance with Trust procedures.
- Support the Senior Strategic Procurement Manager in above threshold tenders as required.
- Analyse tender responses and quotations using own initiative to determine the most cost effective source of supply, maintain accurate records and report all savings achieved.
- To liaise with suppliers, negotiating optimum contract prices enabling the contract database to be updated in a timely manner.
- Advise customers and colleagues regarding products and seek advice from key stakeholders where appropriate, resolving queries and offering advice in accordance with Trusts policies and guidelines.
Please note:
- New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Job description
Job responsibilities
- To ensure compliance with the Trusts Standing Orders and Standing Financial Instructions, Trust policies, UK Government Procurement Policy Notes, and any relevant legislation relating to public sector purchasing.
- Responsible for ensuring that finalised contracts, across the Trust, are compliant with Procurement Rules, Policies and Standing Financial Instructions.
- Ensures all waivers are accurately triaged and challenged where appropriate.
- Has overall responsibility for ensuring Data Accuracy on the Contracts register including the compilation and maintenance of a Trust wide contracts register.
- Responsible for legal contract transparency requirement under current and future legislation.
- Plan and manage competitive tenders for sub threshold requirements in compliance with Public Contracts Regulations, obtaining quotations for purchasing and contracts in line with customer requirements and in accordance with Trust procedures.
- Support the Senior Strategic Procurement Manager in above threshold tenders as required.
- Analyse tender responses and quotations using own initiative to determine the most cost effective source of supply, maintain accurate records and report all savings achieved.
- To liaise with suppliers, negotiating optimum contract prices enabling the contract database to be updated in a timely manner.
- Advise customers and colleagues regarding products and seek advice from key stakeholders where appropriate, resolving queries and offering advice in accordance with Trusts policies and guidelines.
Please note:
- New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Person Specification
Knowledge
Essential
- oKnowledge of purchasing/procurement oUnderstanding of the need for compliance to procurement regulations and policies.
Desirable
- oKnowledge of public procurement regulations.
Qualifications
Essential
- oGood standard of education to at least GCE "A" Level/NVQ III or equivalent.
Desirable
- oWorking towards CIPS qualification.
Experience
Essential
- oKnowledge of purchasing gained through relevant experience
Desirable
- oExperience of working in an NHS or Public Sector environment
Person Specification
Knowledge
Essential
- oKnowledge of purchasing/procurement oUnderstanding of the need for compliance to procurement regulations and policies.
Desirable
- oKnowledge of public procurement regulations.
Qualifications
Essential
- oGood standard of education to at least GCE "A" Level/NVQ III or equivalent.
Desirable
- oWorking towards CIPS qualification.
Experience
Essential
- oKnowledge of purchasing gained through relevant experience
Desirable
- oExperience of working in an NHS or Public Sector environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
