Job summary
We are looking to recruit an Education Coordinator who is enthusiastic, forward thinking and service focused to join the Medical Education team at Northampton General Hospital.
The post holder must be able:
To work pro-actively to ensure the effective delivery of the best possible training to postgraduate and undergraduate trainees working at Northampton General Hospital NHS Trust.
To provide a comprehensive administration service to support medical education within the Trust.
To maintain effective information systems to ensure the Trust meets national guidelines in medical education.
To work collaboratively with the Medical Education Team to ensure effective delivery of its core activities.
Main duties of the job
Assist in maintaining the undergraduate databases to ensure an accurate record of student allocations and Consultant Supervisors.
Responsible for producing complex reports to facilitate the completion of returns required by the Leicester and Oxford Medical Schools and the Trust's finance department
Responsible for completing end of block student assessment forms and returning the results to the Medical School to tight deadlines
Liaise and negotiate with consultants and undergraduate Supervisors and to ensure they are trained to the standard specified by the GMC
Establish and maintain robust working relationships with Schools, Leicester and Oxford Medical School, the Senior Education Team, Directorate Educational Leads, Block and Student Supervisors, Consultants, and other departments in the Trust
To be responsible for planning and organising undergraduate placements, including notifying Block Leads and student accommodation
About us
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds.This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
To organise and deliver the medical student inductions to groups of up to fifty students at a time.
Liaise with the consultant Block Leads to plan and organise the teaching programmes for the student blocks.
Plan and organise the teaching programmes for the student blocks allocated. Organising consultants to cover the topics as required by the Medical Schools curriculum and the Trust and ensuring accurate records of attendance are kept, monitored, and reported to the medical school.
Monitor and evaluate feedback from the undergraduate teaching, highlighting any issues and suggested improvements to the Medical Education Manager and Associate Director of Undergraduate Studies
Organise and invigilate the exams and OCSEs for students on placement from Leicester Medical School when required, in line with the Medical School curriculum
Work actively with the Associate Director of Undergraduate Studies to improve the quality of the medical student teaching programmes
Support all undergraduates to ensure they meet the training outcomes prescribed by Leicester and Oxford Medical Schools
Responsible for monitoring student attendance and progress. Following up those who are at risk of falling behind the required objectives and referring to the Medical Education Manager and Associate Director of Undergraduate Studies if necessary
Provide initial pastoral care for all medical students recognising the need to escalate to senior staff when necessary
To produce and update student email distribution lists for use by the PGMC team and the Block Leads
Provide support and advice to undergraduates and trainers on Leicester and Oxford Medical School Policies regarding attendance, training and education etc.
Provide and receive complex, sensitive, and confidential information dealing with queries relating to medical students and medical education
Monitoring and taking the initiative to adapt the administrative processes required to deliver the main purpose of the post
Manage own workload to ensure deadlines are met and quality is not compromised. Be willing to support other team members and contribute to the induction of new members when needed
To take and transcribe Minutes of the Undergraduate Partnership Committee, and meetings with medical students in difficulty for forwarding to the Medical School
To be responsible for updating the information on the hospitals intranet regarding Undergraduate Medical Education
Work in collaboration with the other Education Coordinators to provide cover in the absence of other undergraduate and postgraduate education coordinators to provide a consistent service
Assist at junior doctor inductions through the educational year
To attend internal and external meetings relating to undergraduate medical education
To provide cross cover for reception when required. Assist in moving chairs and equipment in the Centre meeting rooms; Centre security; and IT and AV queries
Be willing to occasionally work outside of core hours given reasonable notice and by negotiation
To carry out other relevant duties as required by the Medical Education Manager or senior team members
Job description
Job responsibilities
To organise and deliver the medical student inductions to groups of up to fifty students at a time.
Liaise with the consultant Block Leads to plan and organise the teaching programmes for the student blocks.
Plan and organise the teaching programmes for the student blocks allocated. Organising consultants to cover the topics as required by the Medical Schools curriculum and the Trust and ensuring accurate records of attendance are kept, monitored, and reported to the medical school.
Monitor and evaluate feedback from the undergraduate teaching, highlighting any issues and suggested improvements to the Medical Education Manager and Associate Director of Undergraduate Studies
Organise and invigilate the exams and OCSEs for students on placement from Leicester Medical School when required, in line with the Medical School curriculum
Work actively with the Associate Director of Undergraduate Studies to improve the quality of the medical student teaching programmes
Support all undergraduates to ensure they meet the training outcomes prescribed by Leicester and Oxford Medical Schools
Responsible for monitoring student attendance and progress. Following up those who are at risk of falling behind the required objectives and referring to the Medical Education Manager and Associate Director of Undergraduate Studies if necessary
Provide initial pastoral care for all medical students recognising the need to escalate to senior staff when necessary
To produce and update student email distribution lists for use by the PGMC team and the Block Leads
Provide support and advice to undergraduates and trainers on Leicester and Oxford Medical School Policies regarding attendance, training and education etc.
Provide and receive complex, sensitive, and confidential information dealing with queries relating to medical students and medical education
Monitoring and taking the initiative to adapt the administrative processes required to deliver the main purpose of the post
Manage own workload to ensure deadlines are met and quality is not compromised. Be willing to support other team members and contribute to the induction of new members when needed
To take and transcribe Minutes of the Undergraduate Partnership Committee, and meetings with medical students in difficulty for forwarding to the Medical School
To be responsible for updating the information on the hospitals intranet regarding Undergraduate Medical Education
Work in collaboration with the other Education Coordinators to provide cover in the absence of other undergraduate and postgraduate education coordinators to provide a consistent service
Assist at junior doctor inductions through the educational year
To attend internal and external meetings relating to undergraduate medical education
To provide cross cover for reception when required. Assist in moving chairs and equipment in the Centre meeting rooms; Centre security; and IT and AV queries
Be willing to occasionally work outside of core hours given reasonable notice and by negotiation
To carry out other relevant duties as required by the Medical Education Manager or senior team members
Person Specification
Education, Training and Qualifications
Essential
- Educated to GCSE level in C grade or above in English, Maths, Science and IT or equivalent level of education, training or experience
- Equivalent experience to a range of work practices to diploma level
Desirable
- IT Qualification such as A Level or Degree Level
Knowledge and Experience
Essential
- Knowledge and experience of a range of administrative processes
- Previous experience in the NHS
- Proven experience of working independently, prioritising and managing own workload
- Experience of dealing with complex, sensitive and confidential information
- Experience of effectively communicating information on a one to one basis and to large groups
- Highly proficient in a range of IT packages particularly Access, Excel and Outlook
- Knowledge of e -learning and electronic delivery of information
- Substantial experience of working in administration
- pendently, prioritising and managing own workload X Experience of working in a team.
- Knowledge if AV/IT equipment
- Experience of working to deadlines in a challenging and demanding environment
- Experience of working in a team
Desirable
- Experience of working as an Education Coordinator
- Experience of working in Healthcare and /or educational environment
Skills
Essential
- Ability to investigate issues and propose solutions using negotiating skills
- Excellent interpersonal skills with the ability to establish working relationships with a wide range of people both within and outside the Trust
- Ability to take quick and proactive decisions to resolve problems that may arise
- Excellent planning and organisational skills
- Ability to deal with constantly changing work patterns
- Advanced keyboard skills
- Advanced knowledge of IT systems and software programmes
- Ability to create and manage Access databases and Excel Spreadsheets
- Excellent written and oral communication skills
- Ability to problem-solve non-routine situation
- Excellent numeracy skills with the ability to analyse complex data and produce reports
- Ability to suggest and implement new work practices
- Maintain confidentiality when dealing with sensitive issues
- Able to maintain concentration when dealing with complex information, whilst subject to constant interruptions
- Ability to deal with emotional situations when involved with pastoral care
- Ability to work for prolonged periods working on a VDU, often with frequent interruptions.
- Required to occasionally move furniture and equipment to prepare meeting rooms for training sessions
Desirable
- Ability to set up and troubleshoot AV presentation aids for teaching sessions
Key Competencies/Personal Qualities and Attributes
Essential
- Motivated with a 'can do' attitude.
- Excellent punctuality
- Recognises and values own and other people's achievements
- Able to maintain a calm, professional and efficient manner in sometimes stressful circumstances but with the ability to asserts themselves when required
- Passionate and committed to bring our Dedicated to Excellence values to life, improving the way we work with each other, particularly focusing on empowerment, equality diversity and inclusion of our staff, patients, and service users
- Ability to use own initiative
- Able to learn new systems quickly
Person Specification
Education, Training and Qualifications
Essential
- Educated to GCSE level in C grade or above in English, Maths, Science and IT or equivalent level of education, training or experience
- Equivalent experience to a range of work practices to diploma level
Desirable
- IT Qualification such as A Level or Degree Level
Knowledge and Experience
Essential
- Knowledge and experience of a range of administrative processes
- Previous experience in the NHS
- Proven experience of working independently, prioritising and managing own workload
- Experience of dealing with complex, sensitive and confidential information
- Experience of effectively communicating information on a one to one basis and to large groups
- Highly proficient in a range of IT packages particularly Access, Excel and Outlook
- Knowledge of e -learning and electronic delivery of information
- Substantial experience of working in administration
- pendently, prioritising and managing own workload X Experience of working in a team.
- Knowledge if AV/IT equipment
- Experience of working to deadlines in a challenging and demanding environment
- Experience of working in a team
Desirable
- Experience of working as an Education Coordinator
- Experience of working in Healthcare and /or educational environment
Skills
Essential
- Ability to investigate issues and propose solutions using negotiating skills
- Excellent interpersonal skills with the ability to establish working relationships with a wide range of people both within and outside the Trust
- Ability to take quick and proactive decisions to resolve problems that may arise
- Excellent planning and organisational skills
- Ability to deal with constantly changing work patterns
- Advanced keyboard skills
- Advanced knowledge of IT systems and software programmes
- Ability to create and manage Access databases and Excel Spreadsheets
- Excellent written and oral communication skills
- Ability to problem-solve non-routine situation
- Excellent numeracy skills with the ability to analyse complex data and produce reports
- Ability to suggest and implement new work practices
- Maintain confidentiality when dealing with sensitive issues
- Able to maintain concentration when dealing with complex information, whilst subject to constant interruptions
- Ability to deal with emotional situations when involved with pastoral care
- Ability to work for prolonged periods working on a VDU, often with frequent interruptions.
- Required to occasionally move furniture and equipment to prepare meeting rooms for training sessions
Desirable
- Ability to set up and troubleshoot AV presentation aids for teaching sessions
Key Competencies/Personal Qualities and Attributes
Essential
- Motivated with a 'can do' attitude.
- Excellent punctuality
- Recognises and values own and other people's achievements
- Able to maintain a calm, professional and efficient manner in sometimes stressful circumstances but with the ability to asserts themselves when required
- Passionate and committed to bring our Dedicated to Excellence values to life, improving the way we work with each other, particularly focusing on empowerment, equality diversity and inclusion of our staff, patients, and service users
- Ability to use own initiative
- Able to learn new systems quickly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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