Support Secretary

Kettering General Hospital NHS Foundation Trust

The closing date is 03 December 2024

Job summary

The opportunity has arisen for a Band 3 Support Secretary within the Gastroenterology and Hepatology team.

This Role will require excellent organisational, communication and interpersonal skills.

Audio typing skills and a working knowledge of Microsoft Word and Excel are essential.

An understanding of medical terminology is desirable and previous experience of Medway is advantageous although not essential as training will be provided together with training on the Digital Dictation system.

Main duties of the job

Undertake clinic typing as and when instructed by the team or relevant Medical Secretary.
To help oversee and manage the unappointed/ forward look report ensuring Trust targets are adhered to.
Ensure all typing is completed in line with the Medical Secretarial benchmarks and in the interests of patient care.
Undertake other clerical duties as delegated by the team as and when required.
Support the Medical Secretary in handling patient, GP and other general enquiries as instructed.
Ensure all patient notes and reports are organised to enable prompt return to the filing section.
Assist in meeting administrative targets for the Clinical Administrative Team and the Trust as a whole.

About us

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire. Our Excellence Values: Compassion Respect Integrity Courageous Accountable

Date posted

19 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

264-6763037-SUR

Job locations

Kettering General Hospital

Rothwell Road

Kettering

NN16 8DN

Job description

Job responsibilities

Undertake clinic typing as and when instructed by the team or relevant Medical Secretary.
To help oversee and manage the unappointed/ forward look report ensuring Trust targets are adhered to.
Ensure all typing is completed in line with the Medical Secretarial benchmarks and in the interests of patient care.
Undertake other clerical duties as delegated by the team as and when required.
Support the Medical Secretary in handling patient, GP and other general enquiries as instructed.
Ensure all patient notes and reports are organised to enable prompt return to the filing section.
Assist in meeting administrative targets for the Clinical Administrative Team and the Trust as a whole.

Job description

Job responsibilities

Undertake clinic typing as and when instructed by the team or relevant Medical Secretary.
To help oversee and manage the unappointed/ forward look report ensuring Trust targets are adhered to.
Ensure all typing is completed in line with the Medical Secretarial benchmarks and in the interests of patient care.
Undertake other clerical duties as delegated by the team as and when required.
Support the Medical Secretary in handling patient, GP and other general enquiries as instructed.
Ensure all patient notes and reports are organised to enable prompt return to the filing section.
Assist in meeting administrative targets for the Clinical Administrative Team and the Trust as a whole.

Person Specification

Qualifications

Essential

Educated to GSCE level or equivalent level of education, training or experience
Audio typing
NVQ Level 3 in administration

Desirable

RSA ll or equivalent

Knowledge/ Experience

Essential

Experience of office/admin systems

Desirable

Use of medical terminology
Experience in health related organisations

Person Specification

Qualifications

Essential

Educated to GSCE level or equivalent level of education, training or experience
Audio typing
NVQ Level 3 in administration

Desirable

RSA ll or equivalent

Knowledge/ Experience

Essential

Experience of office/admin systems

Desirable

Use of medical terminology
Experience in health related organisations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information