Staff Bank Bookings Administrator

Kettering General Hospital NHS Foundation Trust

This job is now closed

Job summary

A competent administrator with excellent communication skills who is able to use Health Roster, Employee On Line (EOL), BankStaff and the Trust's EProcurement system to assist in the delivery of the Staff Bank service to the Trust.

Main duties of the job

To provide a comprehensive bank administration service which actively sources, books and monitors temporary staffing requirements using HR workforce systems. Responsibilities include:

To ensure that the Staff Bank inbox is reviewed daily, and emails actioned within agreed service timeframes.
Providing fill rate data within agreed timeframes.
Maintain, monitor, and report lines of work (Bank and Agency) weekly.
Ensuring correct authorisation process to book Agency workers and that bookings are compliant with current NHSi rate card. Where rates are not compliant to ensure that authorisation is in place to be able to book.
Checking compliancy for all Agency workers using the Agency Worker Checklist and relevant regulatory registration site.
Obtaining access to Electronic systems for Bank and Agency workers i.e. EPMA.
Redeployments of Agency workers to ensure that the roster is accurate prior to running of weekly Agency Self Billing report.
Support the investigation and resolution of pay and invoice queries.
Work with the Recruitment team to increase Bank supply to meet demand.

About us

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey.Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

Our Excellence Values:

Compassion

Respect

Integrity

Courageous

Accountable

Date posted

20 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

264-6215911-COR-A

Job locations

Kettering General Hospital

Rothwell Road

Kettering

NN16 8UZ

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.

Job description

Job responsibilities

Person Specification

Essential and Desirable

Essential

Maths and English GCSE passes
NVQ Level 3 or equivalent experience
Previous experience of working with temporary staff
Able to confidently and competently use HealthRoster, BankStaff, ESR and Trust Procurement System
Able to communicate clearly both written and verbally

Desirable

Able to interpret data from HealthRoster and Bank Staff
Able to complete data returns
Able to multi-task, prioritising workload to meet deadlines
Understanding of temporary booking process

Person Specification

Essential and Desirable

Essential

Maths and English GCSE passes
NVQ Level 3 or equivalent experience
Previous experience of working with temporary staff
Able to confidently and competently use HealthRoster, BankStaff, ESR and Trust Procurement System
Able to communicate clearly both written and verbally

Desirable

Able to interpret data from HealthRoster and Bank Staff
Able to complete data returns
Able to multi-task, prioritising workload to meet deadlines
Understanding of temporary booking process

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information