Job summary
An exciting secondment opportunity has arisen with Cancer Services for a Cancer MDT Co-ordinator to cover maternity leave.
A highly skilled and motivated individual is required to work in a busy and varied role within a team of staff who administratively manage patients through their cancer pathways. You will undertake a range of duties in relation to patients on cancer pathways from referral through to diagnosis and treatment. This involves tracking and expediting patients through their pathways and coordinating cancer Multi-Disciplinary Team meetings.
We are looking for a determined individual who is flexible and conscientious, has the ability to multi-task, work on their own initiative as well as being a dedicated team player. Applicants must possess excellent communication skills, understand the importance of confidentiality and have the ability to organise themselves and others.
Applicants should have previous experience in working with a range of IT systems (preferably hospital based systems, but training will be provided) and must possess excellent communication skills and have a tenacious approach to the achievement of targets.
The ideal candidate will have extensive working knowledge of computer packages including Word, Excel, Outlook (email) and experience working with database systems.
Please note the interview for this role will include a typing test to ensure competency for live minute taking which is a vital part of the MDT Coordinator role.
Main duties of the job
To ensure that patients with cancer or suspected cancer are progressed along their diagnostic and treatment pathways in line with the national cancer waiting times targets (CWT)
To collect and record patient data for reporting to national waiting times and national clinical audit systems
To facilitate and co-ordinate the effective running of Multi Disciplinary Team (MDT) meetings.
To ensure that patients referred as Urgent Suspected Cancer are dealt with efficiently and effectively in line with protocols and targets.
About us
Kettering General NHS Foundation Trust and Northampton General Hospital NHS Trust are both part of the University Hospitals of Northamptonshire NHS Group. Both hospitals are separate hospitals/employers with hospital board and leadership. We share a group executive team leading on a shared vision, mission, priorities, strategies and Dedicated to Excellence Values.
Please visit the following websites for more information about working for us:
- Kettering General Hospital NHS Foundation Trust
- Best of Both Worlds Northamptonshire
- University Hospitals Northamptonshire NHS Group
Job description
Job responsibilities
This job description is not an exhaustive list of duties, or an employment contract.
Patient Tracking
Prospectively monitor patients through their diagnostic journeys by proactively seeking and interpreting clinical, histological and imaging findings and taking the appropriate course of action in terms of appropriate progression along cancer pathways.
Identify patients for tracking on the interpretation of histological findings.
Accurately record all events along a patients journey anticipating delays or potential delays.
Identify, calculate and record stop the clock events.
Communicate patient results to clinical teams as appropriate.
Inform the relevant departments of patient delays as appropriate, negotiate the early booking or rebooking of appointments as necessary escalate issues to the Cancer Management team as appropriate in a timely manner.
Communicate all appropriate information to colleagues where patients cross tumour sites or are subject to referral to other hospitals.
Complete all required clinical data on completion of a patients journey.
MDT Co-ordination
Ensure a suitable venue are booked and that equipment is fully functioning
Compile agenda for MDT meetings from histological diagnosis report and clinical staff notifications. Circulate agenda and any updates promptly to attendees.
Anticipate any results required and plan/chase with appropriate clinicians/staff.
Source, collect and return patient notes, as appropriate (where applicable)
Participate in discussion during MDT meetings as required especially in relation to cancer waiting times targets and facilitate discussion through the display of appropriate information on screen.
Ensure the efficient set up and running of video-conferenced meetings through appropriate liaison with colleagues at other sites. (MS Teams)
Minute MDT meetings live and circulate as necessary
Action MDT outcomes as appropriate, liaising with appropriate staff and informing tertiary referral teams of relevant information.
Appointments
Provide advice to the appointments centre to interpret referrals under the 2 week wait system for suspected cancers.
Job description
Job responsibilities
This job description is not an exhaustive list of duties, or an employment contract.
Patient Tracking
Prospectively monitor patients through their diagnostic journeys by proactively seeking and interpreting clinical, histological and imaging findings and taking the appropriate course of action in terms of appropriate progression along cancer pathways.
Identify patients for tracking on the interpretation of histological findings.
Accurately record all events along a patients journey anticipating delays or potential delays.
Identify, calculate and record stop the clock events.
Communicate patient results to clinical teams as appropriate.
Inform the relevant departments of patient delays as appropriate, negotiate the early booking or rebooking of appointments as necessary escalate issues to the Cancer Management team as appropriate in a timely manner.
Communicate all appropriate information to colleagues where patients cross tumour sites or are subject to referral to other hospitals.
Complete all required clinical data on completion of a patients journey.
MDT Co-ordination
Ensure a suitable venue are booked and that equipment is fully functioning
Compile agenda for MDT meetings from histological diagnosis report and clinical staff notifications. Circulate agenda and any updates promptly to attendees.
Anticipate any results required and plan/chase with appropriate clinicians/staff.
Source, collect and return patient notes, as appropriate (where applicable)
Participate in discussion during MDT meetings as required especially in relation to cancer waiting times targets and facilitate discussion through the display of appropriate information on screen.
Ensure the efficient set up and running of video-conferenced meetings through appropriate liaison with colleagues at other sites. (MS Teams)
Minute MDT meetings live and circulate as necessary
Action MDT outcomes as appropriate, liaising with appropriate staff and informing tertiary referral teams of relevant information.
Appointments
Provide advice to the appointments centre to interpret referrals under the 2 week wait system for suspected cancers.
Person Specification
Qualifications
Essential
- Educated to GCSE level A-C or equivalent.
- NVQ level 2 Business Administration or equivalent experience
Desirable
- RSA III or equivalent
- NVQ level 3 Business Administration or equivalent experience
Knowledge & Experience
Essential
- Experience of working within a hospital based appointments/admissions setting
- IT Literate
- 2 years admin experience
- Knowledge of basic medical terminology
- Knowledge of Cancer Targets
Desirable
- Experience of communiating with staff (at all levels) and patients.
Skills
Essential
- Good written and typing skills
- Ability to prioritise workload
- Ability to work on own initiative
- Ability to work under pressure in a busy environment
- Ability to work with other staff who are under pressure
- Ability to maintina accurate records
Personal Attributes
Essential
- Effective Team Worker
- A systematic and well organised worker
- An understanding of and commitment to patient confidentiality
- Personal motivation and commitment to achieving targets
Other
Essential
- Physical effort - requirement to use VDU for long periods
- Emotional effort - Dealing with sensitive information of patients suffering from or under suspicion of cancer
- Concentration for minute taking and interpretation of investigation reports
Person Specification
Qualifications
Essential
- Educated to GCSE level A-C or equivalent.
- NVQ level 2 Business Administration or equivalent experience
Desirable
- RSA III or equivalent
- NVQ level 3 Business Administration or equivalent experience
Knowledge & Experience
Essential
- Experience of working within a hospital based appointments/admissions setting
- IT Literate
- 2 years admin experience
- Knowledge of basic medical terminology
- Knowledge of Cancer Targets
Desirable
- Experience of communiating with staff (at all levels) and patients.
Skills
Essential
- Good written and typing skills
- Ability to prioritise workload
- Ability to work on own initiative
- Ability to work under pressure in a busy environment
- Ability to work with other staff who are under pressure
- Ability to maintina accurate records
Personal Attributes
Essential
- Effective Team Worker
- A systematic and well organised worker
- An understanding of and commitment to patient confidentiality
- Personal motivation and commitment to achieving targets
Other
Essential
- Physical effort - requirement to use VDU for long periods
- Emotional effort - Dealing with sensitive information of patients suffering from or under suspicion of cancer
- Concentration for minute taking and interpretation of investigation reports
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
