Pharmacy Administrator

Kettering General Hospital NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen within our friendly Pharmacy department for a part time administrator who can provide a comprehensive general administrative service to the Pharmacy department working as an integral member of the Pharmacy administration team.

The ideal candidate will have proven experience of working in a busy administrative function (minimum 2 years experience), have excellent communication skills and the ability to deliver an effective and competent level of administration within the Pharmacy Department. Candidates must possess strong organisational skills and be able to plan and prioritise their own workload with the ability to adapt to changing deadlines.

Main duties of the job

Provide administrative support to Trust Medicines Management Committees - liaising with the meeting chairperson and their members to facilitate timely collation and distribution of papers, transcribing of meeting minutes and chasing of actions.
Maintain pharmacy databases and systems in the interest of accurate record keeping - personnel records, HR letters, digital timesheets (eRoster), staff training etc.
Document management of key complex documents to enable adherence to robust governance processes (master templates, standard operating procedures, audit paperwork and Key Performance Indicators (KPIs) - being responsible for monitoring review dates, working with authors, making revisions and ensuring documents are cited at relevant Trust meetings to acquire necessary scrutiny, approval and final ratification.
Support pharmacy line managers with HR related matters by providing a confidential administrative support service, where required.
Support the PA to the Chief Pharmacist to ensure a comprehensive administrative support service is provided to the pharmacy senior leadership team and wider department, as required.
Be an approachable point of contact within the pharmacy admin team to the wider pharmacy team and organisation.
Complete all administrative duties for the team including typing, reports, telephone calls, data entry, filing, photocopying, arranging meetings, diary management etc. and any other tasks as required.

About us

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

Our Excellence Values: Compassion Respect Integrity Courageous Accountable

Date posted

18 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

264-6119696-FAM

Job locations

Kettering General Hospital

Rothwell Road

Kettering

NN16 8UZ

Job description

Job responsibilities

Contribute to the provision of an efficient administrative and secretarial support function to Pharmacy Senior Managers and the wider Pharmacy team in order to support the effective function of the Pharmacy Department.
Be responsible for a number of office systems and databases.
Provide support to Trust level meetings pertaining to medicines and prescribing.

This part time position is for 20 hours per week and can be taken either as:

5 x 4 hour days or
4 x 5 hour days

Candidates will possess the following attributes:

GCSE English grade A-C (or equivalent)
RSA II Typing and/or Word-processing (or equivalent)
Sound knowledge of Microsoft Office
2 years secretarial experience

Job description

Job responsibilities

Contribute to the provision of an efficient administrative and secretarial support function to Pharmacy Senior Managers and the wider Pharmacy team in order to support the effective function of the Pharmacy Department.
Be responsible for a number of office systems and databases.
Provide support to Trust level meetings pertaining to medicines and prescribing.

This part time position is for 20 hours per week and can be taken either as:

5 x 4 hour days or
4 x 5 hour days

Candidates will possess the following attributes:

GCSE English grade A-C (or equivalent)
RSA II Typing and/or Word-processing (or equivalent)
Sound knowledge of Microsoft Office
2 years secretarial experience

Person Specification

Essential

GCSE English grade A-C (or equivalent)
RSA II Typing and/or Word-processing (or equivalent)
2 years secretarial experience
Sound knowledge of Microsoft Office
Demonstrate ability to prioritise/time management
Demonstrate good communication skills

Desirable

Experience in a health related organisation

Person Specification

Essential

GCSE English grade A-C (or equivalent)
RSA II Typing and/or Word-processing (or equivalent)
2 years secretarial experience
Sound knowledge of Microsoft Office
Demonstrate ability to prioritise/time management
Demonstrate good communication skills

Desirable

Experience in a health related organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information