Job summary
Assisting in the administration and co-ordination of postgraduate medical education and doctors in training
This post will work within the Medical Education, Development and Workforce team (MEDW). This team works closely with Universities and NHS-E Education (North East & North Cumbria) to oversee the high quality education and training of undergraduate medical students and postgraduate trainee doctors; recruitment, induction and development of Consultants and Specialty Doctors; monitoring and support with revalidation and job planning; expert advice on terms and conditions and developments to build and support the leadership journey from medical student to consultant psychiatrist.
The postholder will assist in providing high level administrative support for the delivery of the postgraduate teaching North of Tyne. Working closely with the Medical Education Administrator, Medical Education Lead, Medical Education Manager, Consultants, Directors of Medical Education, Simulation & Education Development Leads, Teaching Fellows and all grades of Doctors in Training.
Main duties of the job
Assist with training delivered by the Trust for Postgraduate trainees, this would include; Trainee development programmes, supporting the planning and organisation of junior doctors inductions. Arranging adhoc training events and organising North Tyneside & Newcastle postgraduate weekly teaching. Compiling teaching attendance records, issuing certificates and report of absence level reports when required. Issuing requests for IT accounts for all grades of junior doctors. Requesting lone working devices and supporting queries and non-usage.
Monitor completion of statutory and mandatory training by junior doctors and maintain this information by inputting onto ESR. Ensuring escalation procedure for non-completion is followed.
Assisting with mid and end point reviews for trainee doctors, by arranging quarterly meetings for trainee doctors and college tutors.
Supporting the management of trainee Balint groups.
OTHER DUTIES
Internal room bookings, liaising with speakers, inputting data on relevant databases, ordering stationery and catering, and setting up rooms for teaching. Updating trust wide distribution lists, reception screens, and take room external bookings for the medical education centre as required. The postholder will provide logistical and technical support to presenters and will provide a reception service for the department. Attendance at key postgraduate meetings. Responsible for organising meetings and minute taking where necessary.
About us
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Job description
Job responsibilities
Previous applicants need not apply.
Please find attached job description for full details.
Advertising date : 27th August 2024
Closing date : 10th September 2024
We welcome your application.
Job description
Job responsibilities
Previous applicants need not apply.
Please find attached job description for full details.
Advertising date : 27th August 2024
Closing date : 10th September 2024
We welcome your application.
Person Specification
Certificates and Experience
Essential
- English and Maths GCSE A-C or equivalent level
- Word-processing skills at Level 3 (OCR/RSA Level 3) or equivalent qualification(s) in relevant subjects or equivalent level of knowledge
- Capable of working with confidential and sensitive information
- Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person
Knowledge
Essential
- Awareness of medical education is desirable
- In-depth knowledge of Microsoft Office packages
Skills
Essential
- Excellent customer service experience including handling queries, complaints, and sensitive information
- Experience of team working to achieve deadlines and objectives
- Experience of taking responsibility for managing workload and meeting deadlines
- Excellent organisational skills
Person Specification
Certificates and Experience
Essential
- English and Maths GCSE A-C or equivalent level
- Word-processing skills at Level 3 (OCR/RSA Level 3) or equivalent qualification(s) in relevant subjects or equivalent level of knowledge
- Capable of working with confidential and sensitive information
- Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person
Knowledge
Essential
- Awareness of medical education is desirable
- In-depth knowledge of Microsoft Office packages
Skills
Essential
- Excellent customer service experience including handling queries, complaints, and sensitive information
- Experience of team working to achieve deadlines and objectives
- Experience of taking responsibility for managing workload and meeting deadlines
- Excellent organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
