Job summary
An opportunity has arisen to join a dynamic and innovative R&D team as a Research Grants and Contracts Coordinator. This role will suit an enthusiastic and motivated individual with experience of research grant funding and its contractual requirements.
Main duties of the job
To lead on the preparation of financial aspects of research grant applications with the R&D Manager and finance department in compliance with guidance from a range of funders e.g. NIHR, collating costs from multiple external organisations and ensuring appropriate finance authorisation is obtained. This will be done to very tight deadlines.
To ensure appropriate contracting with collaborating sites is completed at the start of the project both for projects led by CNTW and external organisations, and that contracts are reviewed and updated throughout the project should amendments be required relating to financial and other matters.
Where CNTW is the sponsor organisation, work closely with the finance department on the financial oversight of recording and reporting of accurate expenditure, invoicing and receipt of income for own organisation and collaborating sites. This is in line with agreed research contracts including completion of National Institute of Health Research annual ASTOX returns to the Department of Health.
To check and ensure invoices being sent to CNTW are in line with agreed contractual financial schedules and that any discrepancies are identified, queried, and resolved in a timely manner. This will involve using judgement and local and national intelligence across multiple sites and multiple cost centres to maximise efficiency of funding, enabling the R&D manager, Chief Investigator and finance department to ensure that contractual obligations are upheld.
About us
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
The CNTW R&D team are a small, friendly, motivated and innovative team. We are a sponsor organisation and R&D oversee CTIMPS, Medical Devices, interventional, and observational studies. We pride ourselves on our research quality and this new role within the team would ensure compliant management and good quality oversight of our awarded grant income.
Job description
Job responsibilities
To lead on the preparation of financial aspects of research grant applications with the R&D Manager and finance department in compliance with guidance from a range of funders e.g. NIHR, collating costs from multiple external organisations and ensuring appropriate finance authorisation is obtained. This will be done to very tight deadlines.
To ensure appropriate contracting with collaborating sites is completed at the start of the project both for projects led by CNTW and external organisations, and that contracts are reviewed and updated throughout the project should amendments be required relating to financial and other matters.
Where CNTW is the sponsor organisation, work closely with the finance department on the financial oversight of recording and reporting of accurate expenditure, invoicing and receipt of income for own organisation and collaborating sites. This is in line with agreed research contracts including completion of National Institute of Health Research annual ASTOX returns to the Department of Health.
To check and ensure invoices being sent to CNTW are in line with agreed contractual financial schedules and that any discrepancies are identified, queried, and resolved in a timely manner. This will involve using judgement and local and national intelligence across multiple sites and multiple cost centres to maximise efficiency of funding, enabling the R&D manager, Chief Investigator and finance department to ensure that contractual obligations are upheld.
To support the finance department with the completion of all required financial returns to all funders and external organisations - ensuring accurate expenditure, invoicing and receipt of income. Establish a timetable for invoicing/billing so that receipts can be accurately tracked and on time.
To support the management of the Local Clinical Research Network budget including preparation of Annual Financial Plans, forecasting, and completion of quarterly and annual returns.
To promote at all times a positive image of the Research and Development Department and the wider Trust.
Please find attached job description for full details.
Advertising date : 13th August 2024
Closing date : 27th August 2024
We welcome your application.
Job description
Job responsibilities
To lead on the preparation of financial aspects of research grant applications with the R&D Manager and finance department in compliance with guidance from a range of funders e.g. NIHR, collating costs from multiple external organisations and ensuring appropriate finance authorisation is obtained. This will be done to very tight deadlines.
To ensure appropriate contracting with collaborating sites is completed at the start of the project both for projects led by CNTW and external organisations, and that contracts are reviewed and updated throughout the project should amendments be required relating to financial and other matters.
Where CNTW is the sponsor organisation, work closely with the finance department on the financial oversight of recording and reporting of accurate expenditure, invoicing and receipt of income for own organisation and collaborating sites. This is in line with agreed research contracts including completion of National Institute of Health Research annual ASTOX returns to the Department of Health.
To check and ensure invoices being sent to CNTW are in line with agreed contractual financial schedules and that any discrepancies are identified, queried, and resolved in a timely manner. This will involve using judgement and local and national intelligence across multiple sites and multiple cost centres to maximise efficiency of funding, enabling the R&D manager, Chief Investigator and finance department to ensure that contractual obligations are upheld.
To support the finance department with the completion of all required financial returns to all funders and external organisations - ensuring accurate expenditure, invoicing and receipt of income. Establish a timetable for invoicing/billing so that receipts can be accurately tracked and on time.
To support the management of the Local Clinical Research Network budget including preparation of Annual Financial Plans, forecasting, and completion of quarterly and annual returns.
To promote at all times a positive image of the Research and Development Department and the wider Trust.
Please find attached job description for full details.
Advertising date : 13th August 2024
Closing date : 27th August 2024
We welcome your application.
Person Specification
Experience
Essential
- Research Funding experience
- Grant costing experience
- Experience of working in a Financial Management setting
- Previous NHS Research Experience
- Excellent skills and understanding of Microsoft Applications in delivering complex outcomes.
- Excellent Numeracy, analytical and investigative skills
Education and Qualification
Essential
- AAT/NVQ4 member or equivalent with proven experience in financial environment or equivalent relevant experience
- Educated to degree level or equivalent level of experience working in clinical research
Skills and Comptencies
Essential
- Excellent communication skills - verbal and written.
- Numeracy, analytical and investigative problem solving.
- Knowledge of spreadsheet applications. Ability to produce, format and manipulate comprehensive financial information.
- Meticulous attention to detail in identifying finance evidence for reporting purposes.
Person Specification
Experience
Essential
- Research Funding experience
- Grant costing experience
- Experience of working in a Financial Management setting
- Previous NHS Research Experience
- Excellent skills and understanding of Microsoft Applications in delivering complex outcomes.
- Excellent Numeracy, analytical and investigative skills
Education and Qualification
Essential
- AAT/NVQ4 member or equivalent with proven experience in financial environment or equivalent relevant experience
- Educated to degree level or equivalent level of experience working in clinical research
Skills and Comptencies
Essential
- Excellent communication skills - verbal and written.
- Numeracy, analytical and investigative problem solving.
- Knowledge of spreadsheet applications. Ability to produce, format and manipulate comprehensive financial information.
- Meticulous attention to detail in identifying finance evidence for reporting purposes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
