Medical Education Administrative Officer

Job description

Job responsibilities

The postholder will assist in providing high level administrative support for the delivery of the postgraduate teaching both North and South of Tyne. Working closely with the Medical Education Administrators, Medical Education Lead, Medical Education Manager, Consultants, Directors of Medical Education, Simulation & Education Development Leads, Teaching Fellows and all grades of Doctors in Training.

Assist with training delivered by the Trust for Postgraduate trainees, this would include; Core trainee development programme, Faculty development programme, supporting the planning and organisation of junior doctors inductions. Arranging adhoc training events and organising Northumberland postgraduate weekly teaching. Compiling teaching attendance records, issuing certificates and report of absence level reports when required. Issuing requests for IT accounts for all grades of junior doctors. Requesting Lone working devices and supporting queries and non usage.

Monitor completion of statutory and mandatory training by junior doctors and maintain this information by inputting onto ESR. Ensuring escalation procedure for non-completion is followed.

Assisting with mid and end point reviews for trainee doctors, by arranging quarterly meetings for trainee doctors and college tutors.

Supporting the management of trainee Balint groups.

OTHER DUTIES

Internal room bookings, liaising with speakers, inputting data on relevant databases, ordering stationery and catering, and setting up rooms for teaching. Updating trust wide distribution lists, reception screens, and take room external bookings for the medical education centre as required. The postholder will provide logistical and technical support to presenters and will provide a reception service for the department. Attendance at key postgraduate meetings. Responsible for minute taking where necessary. Any other admin duties as and when required to meet the needs of the department.

Please find attached job description for full details.

Advertising date : 20th June 2024

Closing date : 11th July 2024

We welcome your application.

Person Specification

Certificates and Experience

Essential

• English and Maths GCSE A-C or equivalent level
• Word-processing skills at Level 3 (OCR/RSA Level 3) or equivalent qualification(s) in relevant subjects or equivalent level of knowledge
• Capable of working with confidential and sensitive information
• Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person

Knowledge

Essential

• Awareness of medical education is desirable
• In-depth knowledge of Microsoft Office packages

Skills

Essential

• Excellent customer service experience including handling queries, complaints, and sensitive information
• Experience of team working to achieve deadlines and objectives
• Experience of taking responsibility for managing workload and meeting deadlines
• Excellent organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust

Address

St Nicholas Hospital

Gosforth

NE3 3XT

Employer's website

https://www.cntw.nhs.uk/careers/ (Opens in a new tab)