Compliance Administrator

North Cumbria Integrated Care NHS Foundation Trust

The closing date is 12 January 2025

Apply for this job

Job summary

Base Carlisle or Whitehaven - to be discussed at interview

This is a key role in supporting the Compliance team with the administrative duties in relation to compliance activities across the Trust.

Key tasks will be to provide secretarial and administrative support to the Compliance team which includes arranging meetings, organising and planning assessment visits to services.

The Compliance Administrator should be highly organised and able to multitask with ease with other main tasks including the day to day management of the compliance central email, team diary management.

Main duties of the job

  • Manage the generic compliance email accounts, review the contents, providing responses where appropriate and escalate any other urgent matters to the relevant member of the compliance team.
  • Support all members of the compliance team with diary management and administration support.
  • Maintain and develop monitoring, bring forward systems and comprehensive database of information.
  • Ensure that necessary records and documents are located and available for meetings.
  • The post holder will be required to maintain constructive relationships with a broad range of stakeholders
  • Maintain the compliance team intranet page.
  • Oversee the Trust's external agency visits register
  • Be responsible for the coordination of compliance meetings as required by the team, including inspection preparation, leading the administration for these meetings including taking high level, accurate and comprehensive minutes, agreeing agendas with the Chair
  • Maintain the schedule for 15 Steps / QCare assessment assessment programme / peer reviews and any other compliance supported assurance processes including liaising with appropriate team members to participate in the assessments.
  • Organise rooms for the 15 Steps / QCare assessment assessment and collate required information for each area being assessed.
  • Format and finalise 15 Steps / QCare assessment reports to share with the assessment team
  • Maintain a schedule reminder system and guidance of follow up process for individual teams to present their improvements.

About us

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.

  • Being a clinically led organisation
  • Quality and safety at the heart
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Date posted

19 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

262-A-24-6860774

Job locations

Parkhouse Carlisle or West Cumberland Hospital Whitehaven

Carlisle or Whitehaven

CA7 1LG


Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

Please note the cost of the DBS check is increasing from 2nd December and the new cost will be

Standard DBS check £21.50, Enhanced DBS check £49.50 + any admin costs.

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

Please note the cost of the DBS check is increasing from 2nd December and the new cost will be

Standard DBS check £21.50, Enhanced DBS check £49.50 + any admin costs.

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Person Specification

Qualifications

Essential

  • GCSE English language minimum C grade or equivalent.
  • NVQ 3 in Business Admin or equivalent.

Desirable

  • Recognised qualification in IT - Advanced ECDL, CLAIT or equivalent

Experience

Essential

  • Previous experience of organising meetings and minute taking
  • Diary management experience
  • Able to demonstrate previous office experience

Desirable

  • Previous experience from working in the NHS or similar organisation as an administrator

Knowledge

Essential

  • Microsoft office Word, Excel and Outlook
  • Requirements of the Data Protection Act
  • Health and Safety and their application in the workplace

Desirable

  • Knowledge of CQC fundamental standards
  • Understanding of quality improvement methodologies
  • Ulysses Safeguarding system

Skills and Aptitudes

Essential

  • Demonstrate excellent organisation skills.
  • Able to work methodically with accuracy, ensuring attention to detail
  • Ability to use initiative appropriately within team environment.
  • Ability to process complex and sensitive correspondence appropriately
  • Ability to organise and prioritise workload adhering to deadlines
  • Good communication and interpersonal skills

Personal Circumstances

Essential

  • Flexible approach to working hours.
  • Able to travel between Trust sites.

Other requirements

Essential

  • Willing to develop further relevant skills
Person Specification

Qualifications

Essential

  • GCSE English language minimum C grade or equivalent.
  • NVQ 3 in Business Admin or equivalent.

Desirable

  • Recognised qualification in IT - Advanced ECDL, CLAIT or equivalent

Experience

Essential

  • Previous experience of organising meetings and minute taking
  • Diary management experience
  • Able to demonstrate previous office experience

Desirable

  • Previous experience from working in the NHS or similar organisation as an administrator

Knowledge

Essential

  • Microsoft office Word, Excel and Outlook
  • Requirements of the Data Protection Act
  • Health and Safety and their application in the workplace

Desirable

  • Knowledge of CQC fundamental standards
  • Understanding of quality improvement methodologies
  • Ulysses Safeguarding system

Skills and Aptitudes

Essential

  • Demonstrate excellent organisation skills.
  • Able to work methodically with accuracy, ensuring attention to detail
  • Ability to use initiative appropriately within team environment.
  • Ability to process complex and sensitive correspondence appropriately
  • Ability to organise and prioritise workload adhering to deadlines
  • Good communication and interpersonal skills

Personal Circumstances

Essential

  • Flexible approach to working hours.
  • Able to travel between Trust sites.

Other requirements

Essential

  • Willing to develop further relevant skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Parkhouse Carlisle or West Cumberland Hospital Whitehaven

Carlisle or Whitehaven

CA7 1LG


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Parkhouse Carlisle or West Cumberland Hospital Whitehaven

Carlisle or Whitehaven

CA7 1LG


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Compliance Manager

Nadia Lucetti

nadia.lucetti@ncic.nhs.uk

01946523013

Date posted

19 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

262-A-24-6860774

Job locations

Parkhouse Carlisle or West Cumberland Hospital Whitehaven

Carlisle or Whitehaven

CA7 1LG


Supporting documents

Privacy notice

North Cumbria Integrated Care NHS Foundation Trust's privacy notice (opens in a new tab)