Onboarding Officer (Health Records)

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

• Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Qualifications

Essential

• oEducated to degree level or equivalent, or be able to demonstrate an equivalent level of knowledge
• oEvidence of continuous personal development

Desirable

• oBenefits Management
• oChange Management
• oMS Office
• oNHS Digital Clinical Safety PRINCE2 Foundation or above

Experience

Essential

• oEvidence of working with multi-disciplinary staff across diverse professions to specific solutions to support the successful delivery of business changes
• oManaging conflict
• oResearching, assessing and prioritising stakeholder requirements
• oSupporting the development of business cases for projects including: strategic arguments; options appraisal; benefits and dis -benefits; and risk
• oExperience in process design and workflow management
• oExperience in the use of Microsoft Office products.
• oEvidence of working with multi discipline staff across diverse Professional organisations to specify solutions to support the successful delivery of projects.
• oEvidence of practical facilitation skills
• oBusiness process development

Desirable

• oPrinciples of programme management and benefits realisation
• oDeveloping and leading teams
• oEvidence of developed practical project management skills
• oImplementation of projects, ideally within the health care sector
• oClinical background
• oCoaching skills
• oInterfacing with other disciplines such as legal, finance and HR on the development of requirements for projects

Knowledge

Essential

• oFormal project management methodologies and tools
• oStakeholder management
• oPrinciples of risk and issue management
• oKnowledge and experience of implementing IT systems within healthcare
• oInformation governance and security guidance
• oBenefits management methodologies and tools
• oChange management/service improvement methodologies and tools
• oEquality legislation and best practice
• oKeeps up to date with relevant legal, regulatory, ethical and social requirements
• oSpecifying requirements

Desirable

• oWide knowledge of Health Care
• oCommunications Planning
• oHealth Records Management
• oEquality impact assessment
• oClinical safety processes and how they apply to NHS IT systems
• oHealth Records Management

Skills and Aptitudes

Essential

• oAbility to clearly communicate and reinforce to team members and stakeholders the vision, values and objectives of a project
• oAbility to inspire confidence and trust, command respect and create a sense of community amongst those involved in this area of work
• oEffective leadership, interpersonal and communication skills including facilitation, negotiation, obtaining, providing and presenting information
• oAbility to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
• oThe ability to find ways of solving or pre-empting problems
• oTakes responsibility for own learning, development and behaviour - actively seeks to develop and demonstrate own competence
• oAbility to prepare and present reports to detailed specifications for Trust and others as requested
• oAbility to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
• oEncourages a culture of openness and honesty within the workplace

Desirable

• oAbility to understand operational and corporate needs.
• oAbility to negotiate and influence others in a positive manner and confidence to deal with different priorities and differing views in order to instigate and achieve change and improvement
• oAbility to demonstrate or gain a comprehensive understanding of the dynamics of systems of health and social care and the constituent elements of the care system
• oAbility to engage others in strategy and planning

Other Requirements

Essential

• oAbility to travel independently across West North and East Cumbria on a regular basis
• oAbility to work under pressure to tight deadlines.
• oPromote equality and value diversity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).