Job summary
Project Officer - Fixed term until 4/11/24
Are you passionate about making a difference to the lives of people in Cumbria? Do you enjoy working with people and supporting them to transform the way they work?
An exciting opportunity exists within our Digital Programmes team, liaising with our health partners, including acute hospitals, community services and GP practices. The Project Officer will be a key member of the team driving a transformational IT modernisation programme, supporting:
- maintenance of project documents and data
- user groups
- project coordination
If you have strong administration and organisation skills, other skills can be learnt in post. You may have transferable skills from other roles outside project management and will be supported in the role and with your development by our team of project management professionals. Training opportunities include project management principles, risk and issue management, process mapping, benefits management and communications.
You will benefit from a great annual leave scheme, flexible working, excellent development opportunities and access to NHS discounts.If you would like an informal chat about the role, please contact us.
Main duties of the job
This role involves assisting programme and project managers on one or more digital programmes / projects. This assistance may include:
- Support the development and maintenance of project documents and data collection systems
- Gather, interpret and present information
- Help introduce user-led design to projects
- Work with user groups
- Provide project coordination
- Administration of project / programme meetings
- Providing support to users
About us
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.
We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27 day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27 day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person Specification
Qualifications
Essential
- Educated to Diploma level or equivalent or be able to demonstrate an equivalent level of knowledge
Desirable
- MS Office
- PRINCE2 Foundation
- Evidence of continuous personal development
Experience
Essential
- Experience of working as part of a multi-disciplinary team
- Experience of delivering tasks to quality, time and budget requirements
- Options appraisal
- Preparation and maintenance of schedules for activities and events for a change initiative, taking into account dependencies and resource requirements
- Obtaining estimates for the cost of activities, events and overheads
- Developing internal documents and contributing to policies
Desirable
- Working as part of a project team in the NHS and/or IT
- Working on a project using a PRINCE2-based framework
- Working as part of a team operating in a matrix management environment
- Interfacing with other disciplines such as legal, finance and HR on the development of requirements for projects
- Managing conflict
- Monitoring financial performance against a budget
- Process mapping
- Contributing to the development of business cases for projects
- Researching, assessing and prioritising stakeholder requirements
Knowledge
Essential
- Basic understanding of formal project management methodologies and tools
- Principles of Risk & issue management
- Principles of Budgeting
- Principles of Benefits Management
- Principles of planning and resource management
Desirable
- Team development & leadership
- Service improvement tools and methodologies
- Healthcare Finance
- Specifying requirements
- Contract management
- Estimation methods for scheduling
- Quality management processes; metrics for processes and quality standards
- Development of stakeholder management and communications plans
- Information Governance & Cyber Security requirements
Skills & Aptitudes
Essential
- Takes responsibility for own learning, development and behaviour - actively seeks to develop and demonstrate own competence
- Effective interpersonal and communication skills including facilitation, obtaining, providing and presenting information
- Methodical
- Organised
- Analytical
- The ability to find ways of solving or pre-empting problems
- Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
Desirable
- Ability to clear communicate and reinforce to team members and stakeholders the vision, values and objectives of a project
Other requirements
Essential
- Ability to work under pressure to tight deadlines
- Ability to travel independently across West North and East Cumbria on a regular basis and occasionally nationally
- Promote equality and value diversity
Person Specification
Qualifications
Essential
- Educated to Diploma level or equivalent or be able to demonstrate an equivalent level of knowledge
Desirable
- MS Office
- PRINCE2 Foundation
- Evidence of continuous personal development
Experience
Essential
- Experience of working as part of a multi-disciplinary team
- Experience of delivering tasks to quality, time and budget requirements
- Options appraisal
- Preparation and maintenance of schedules for activities and events for a change initiative, taking into account dependencies and resource requirements
- Obtaining estimates for the cost of activities, events and overheads
- Developing internal documents and contributing to policies
Desirable
- Working as part of a project team in the NHS and/or IT
- Working on a project using a PRINCE2-based framework
- Working as part of a team operating in a matrix management environment
- Interfacing with other disciplines such as legal, finance and HR on the development of requirements for projects
- Managing conflict
- Monitoring financial performance against a budget
- Process mapping
- Contributing to the development of business cases for projects
- Researching, assessing and prioritising stakeholder requirements
Knowledge
Essential
- Basic understanding of formal project management methodologies and tools
- Principles of Risk & issue management
- Principles of Budgeting
- Principles of Benefits Management
- Principles of planning and resource management
Desirable
- Team development & leadership
- Service improvement tools and methodologies
- Healthcare Finance
- Specifying requirements
- Contract management
- Estimation methods for scheduling
- Quality management processes; metrics for processes and quality standards
- Development of stakeholder management and communications plans
- Information Governance & Cyber Security requirements
Skills & Aptitudes
Essential
- Takes responsibility for own learning, development and behaviour - actively seeks to develop and demonstrate own competence
- Effective interpersonal and communication skills including facilitation, obtaining, providing and presenting information
- Methodical
- Organised
- Analytical
- The ability to find ways of solving or pre-empting problems
- Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information
Desirable
- Ability to clear communicate and reinforce to team members and stakeholders the vision, values and objectives of a project
Other requirements
Essential
- Ability to work under pressure to tight deadlines
- Ability to travel independently across West North and East Cumbria on a regular basis and occasionally nationally
- Promote equality and value diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
North Cumbria Integrated Care NHS Foundation Trust
Address
Maglona House
69 Kingstown Broadway, Kingstown Industrial Estate
Carlisle
CA3 0HA
Employer's website
https://www.ncic.nhs.uk/ (Opens in a new tab)
