Job summary
37.5 hours fixed term temporary position for 15 months. Full Time.
North Cumbria Integrated Care NHS Foundation Trust is seeking to appoint an Recruitment Officer to join our busy team.
The role involves using an applicant tracking system (TRAC), dealing with candidates and managers, progressing job offers, conducting background checks as well as attending recruitment events. An agile approach is required in order to meet the fluctuating demands of the different stages of the recruitment process.
In order to be selected for interview please ensure you demonstrate how you meet the essential criteria of the role and our Trust values within your application.
For further information please feel free to contact Cathy Latimer, Recruitment Coordinator via email: catherine.latimer@ncic.nhs.uk
Main duties of the job
Our ideal candidates will have excellent communication skills, experience of working in a busy team, an eye for detail and the ability to multi-task and prioritise workloads effectively including working to tight deadlines.
A high degree of accuracy is required for the role and a knowledge or keen interest in HR processes and equality and diversity will be useful. You will need to be a strong communicator (verbal and written) as the role will require you to liaise with all levels of staff, newly appointed recruits and potential candidates. Absolutely essential is a good IT packages knowledge (Word/Excel etc.).
The role will require you to work as part of a team and on your own initiative, liaising with Recruiting Managers throughout the organisation to ensure successful candidates are processed efficiently and accurately. You will be part of a supportive and proactive team who are responsible for administering our end to end recruitment process (following detailed procedures in line NHS Employer standards and best practice) from advertising vacancies through to carrying out pre-employment checks and issuing employment contracts. You will be committed to ensuring all candidates receive an excellent service and demonstrating our Trust values and behaviours at all times.
This is an exciting opportunity to start your NHS career in our People Services Directorate and full training will be given.
About us
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.
We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person Specification
Qualifications
Essential
- NVQ 3 in Administration or equivalent qualification or knowledge
Knowledge
Essential
- Understanding of administrative processes and systems in a busy environment
- Good working knowledge of MS Office Suite
Desirable
- Knowledge of NHS Terms and Conditions of Service
- Knowledge of right to work principles
- Knowledge of ESR and NHS Jobs and how they support recruitment in the NHS
- Recruitment processes
- NHS Standards related to recruitment, i.e. pre-employment checks
- Knowledge of equal opportunities legislation relating to recruitment
- Awareness of equality and diversity in relation to recruitment.
Experience
Essential
- Managing changing priorities in the working day
- Meeting tight deadlines
- Working in a busy office environment
Desirable
- Use of NHS Jobs / ESR
- End to end recruitment Processes
- Processing DBS checks.
- Carrying out pre-employment checks
Skils & Aptitudes
Essential
- Well developed communication and interpersonal skills
- Developing relationships with peers
- Excellent attention to detail
- Problem solving and the ability to provide telephone support and required training to managers.
- Excellent computer / keyboard skills.
- Able to work independently and as a member of a team
- Ability to prioritise work to meet deadlines
- Excellent customer service skills
- Ability to produce and maintain a high standard of work
- Ability to learn and adapt to new systems and ways of working
Other Requirements
Essential
- Flexible to working patterns
Person Specification
Qualifications
Essential
- NVQ 3 in Administration or equivalent qualification or knowledge
Knowledge
Essential
- Understanding of administrative processes and systems in a busy environment
- Good working knowledge of MS Office Suite
Desirable
- Knowledge of NHS Terms and Conditions of Service
- Knowledge of right to work principles
- Knowledge of ESR and NHS Jobs and how they support recruitment in the NHS
- Recruitment processes
- NHS Standards related to recruitment, i.e. pre-employment checks
- Knowledge of equal opportunities legislation relating to recruitment
- Awareness of equality and diversity in relation to recruitment.
Experience
Essential
- Managing changing priorities in the working day
- Meeting tight deadlines
- Working in a busy office environment
Desirable
- Use of NHS Jobs / ESR
- End to end recruitment Processes
- Processing DBS checks.
- Carrying out pre-employment checks
Skils & Aptitudes
Essential
- Well developed communication and interpersonal skills
- Developing relationships with peers
- Excellent attention to detail
- Problem solving and the ability to provide telephone support and required training to managers.
- Excellent computer / keyboard skills.
- Able to work independently and as a member of a team
- Ability to prioritise work to meet deadlines
- Excellent customer service skills
- Ability to produce and maintain a high standard of work
- Ability to learn and adapt to new systems and ways of working
Other Requirements
Essential
- Flexible to working patterns
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
