Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) TRUST EMPLOYEES ONLY
Project Coordinator - Practice Development Preceptorship
An exciting opportunity has been developed within the Practice Development Team for a Project Co-ordinator working within the Preceptorship team. The successful candidate will help shape this new role within an already established team, to continue to support and embed a culture of Preceptorship within NCIC. Preceptorship is a supportive framework to help newly-qualified, newly-registered and new to Trust Nurses, Midwives, Allied Health Professionals and Nursing associates during their first year. The role would be to work with the Preceptorship team to support the Preceptees and Preceptors in a non-clinical capacity.
Main duties of the job
Main duties of the job
The project co-ordinator will be responsible for -
- Providing a full range of project co-ordination activities for practice development initiatives which enhance a learning culture.
- Providing a full secretariat service for meetings.
- Collating regular feedback and evaluation reports for workshops / programmes delivered.
- Facilitating learning through facilitation both in the classroom and on the job that enhances the skills and capability of others.
- Liaising with internal and external stakeholders to co-ordinate the Preceptorship education programme.
- Escalating issues and concerns as appropriate.
- Analysing and presenting complex information in a variety of formats as required.
- Maintaining and developing databases/information management.
Post is a fixed-term contract ending January 2024 for 22.5 hours per week at Band 4.
Office hours, based at Cumberland Infirmary due to the nature of the role candidates would be required to work across all Trust sites.
About us
Working for our organisation
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.
We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27 day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27 day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person Specification
Qualifications
Essential
- 5 GCSEs Grade A* to C or equivalent qualifications, incl. English language and maths
- Diploma / NVQ level III in business administration or equivalent qualification / experience
- Recognised qualification in IT - Advanced ECDL, CLAIT or an equivalent combination of training and experience
Desirable
- RSA Level 2, ECDL or equivalent
Knowledge
Essential
- Project and change management experience
- Administrative support to teams within a health and care setting including coordinating meetings and events, minute taking.
- Experience of developing systems and processes
- Experience of developing systems and processes
- Implementing tracking and monitoring processes
Desirable
- Experience of using social media for professional or educational purposes
- Facilitating and evaluating learning within teams / individuals
Skills and Aptitudes
Essential
- Good attention to detail
- Experience of collating, analysing and presenting information
- Verbal and written communication skills
- Ability to work flexibly to meet demands of the role
- Time management skills and ability to prioritise work and use initiative
- Knowledge of general office equipment
- Willingness to learn/adapt working practices to support ongoing improvements within the service
- Problem solving skills
Desirable
- Experience in delivering information to large groups in a classroom/public arena
Personal Circumstances
Desirable
- Full clean driving license and access to own vehicle and willingness to work across sites as required
Other requirements
Essential
- Promote equality and value diversity
Person Specification
Qualifications
Essential
- 5 GCSEs Grade A* to C or equivalent qualifications, incl. English language and maths
- Diploma / NVQ level III in business administration or equivalent qualification / experience
- Recognised qualification in IT - Advanced ECDL, CLAIT or an equivalent combination of training and experience
Desirable
- RSA Level 2, ECDL or equivalent
Knowledge
Essential
- Project and change management experience
- Administrative support to teams within a health and care setting including coordinating meetings and events, minute taking.
- Experience of developing systems and processes
- Experience of developing systems and processes
- Implementing tracking and monitoring processes
Desirable
- Experience of using social media for professional or educational purposes
- Facilitating and evaluating learning within teams / individuals
Skills and Aptitudes
Essential
- Good attention to detail
- Experience of collating, analysing and presenting information
- Verbal and written communication skills
- Ability to work flexibly to meet demands of the role
- Time management skills and ability to prioritise work and use initiative
- Knowledge of general office equipment
- Willingness to learn/adapt working practices to support ongoing improvements within the service
- Problem solving skills
Desirable
- Experience in delivering information to large groups in a classroom/public arena
Personal Circumstances
Desirable
- Full clean driving license and access to own vehicle and willingness to work across sites as required
Other requirements
Essential
- Promote equality and value diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
