Head of Academic Registry

Job description

Job responsibilities

Academic Governance and Quality Assurance To have strategic oversight of changes and developments in the national and university quality assurance frameworks and advise the Directorate of Education and Training and the Academic Governance and Quality Assurance Committee accordingly. To work collaboratively with staff from the Directorate of Education and to monitor compliance with national regulation. With the Director of Education and Training (Academic Governance), to oversee the Trusts quality assurance framework on university-validated and non-validated long courses. Take responsibility for the accuracy and integrity of academic standards including external examining, course validation, review panels, annual monitoring, awards and assessment at the Trust and external centres and to lead on Institutional Reviews from partners and the regulator. Contribute to the development and implementation of the Trusts Academic Quality Strategy and provide advice, expertise and support for strategic teaching and learning developments within the Trust Play an active role on sector organisations, monitoring policy and regulatory developments and advising colleagues within DET Provide authoritative advice on partner universities regulations, and with the partners, facilitate necessary changes to ensure the Trust can deliver its courses within the regulatory framework With colleagues on the Training Executive, raise the profile of the student voice within DET to contribute to maintaining standards and enhancing the Trusts academic offer. To supervise preparation of reports for the Academic Governance and Quality Assurance Committee as required and maintenance of the Academic Governance and Quality Assurance Committee records, and where necessary write reports and draft policies. To coordinate audit project groups and working groups as necessary. Lead on and contribute (as required) to Trust-wide operational and implementation projects, audit project groups and working groups working closely with clinical and DET staff and departments to develop, implement and promote new services or approaches Be an active member of the Directorate of Education and Training, proposing and supporting appropriate plans for the Trust in the areas of academic practice and educational development

Student Records and Data

Operational business owner of the SITS student record system, and Chair of the SITS User Group With the Operations Director, Education and Training, and the Senior SITS Developer in Informatics, drive forward developments and enhancements to the SITS and web-based MyTAP system, to meet statutory needs and optimise student and staff experience Operational responsibility for the core student record, from application through to student completion, and course records and processes including for non-validated courses. Responsibility for ensuring the student experience is optimised across the student journey from enrolment to completion and information is shared with university partners in an accurate and timely manner Through management of the Student Data Officer, operational oversight of statutory student number returns, to university partners and to external agencies. Responsibility for the continued development of the Trusts student data portal, engaging with faculty and professional services staff to ensure the portal is meeting the reporting needs of the Directorate Ensure appropriate systems are in place to meet the requirements of UK Visas and Immigration (UKVI) for Highly Trusted Sponsor status. Where appropriate, ensure that all student information is recorded on SITS (the student records system) as the Division's primary source of student records.

Other Duties

Operational responsibility for the annual Graduation Ceremony, leading an operational Graduation group comprised of professional services staff from DET. To line manage staff in the Academic Registry. Provide effective leadership and management supporting and mentoring staff in effective professional performance, leading by example. Build and maintain effective and productive working relationships with colleagues, clients and third parties. Manage service budgets including managing income, pay and non-pay budgets. Responsibility for an effective budget for the annual graduation ceremony, ensuring that income covers costs. To work within the Trusts Standard Financial Instructions and liaise closely with HR and finance colleagues to follow business processes.

This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the Team Manager / Service Manager.This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.

Person Specification

QUALIFICATIONS

Essential

• Educated to Masters level or previous proven experience to a similar level.
• Evidence of further professional development, in an area relevant to the role.

Desirable

• Qualification relevant to working and leading in Higher Education.

Experience

Essential

• Experience of leading a complex service, ideally in Higher Education.
• Significant experience working with academic standards in Higher Education .
• Project delivery and evidence of successful engagement with multiple stakeholders, experience of influencing other senior colleagues across an organisation.

Desirable

• Experience of student admissions services.

SKILLS

Essential

• Excellent knowledge of Microsoft Office.
• Advanced keyboard skills.

Knowledge

Essential

• Knowledge of working with SITS; experience of leading change in the use of SITS in an institution.
• Knowledge of the regulatory environment in UK Higher Education,

Desirable

• Knowledge of and experience with project management techniques.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Tavistock and Portman NHS Foundation Trust

Address

Tavistock Centre

120 Belsize Lane

London

NW3 5BA

Employer's website

https://tavistockandportman.nhs.uk/ (Opens in a new tab)