Job summary
Pharmacy Clinical Trials Finance Support Officer - Band 5 (Fixed-Term)
Are you seeking a new challenge? Do you want to work for one of the most research active NHS Trusts in the country and play an important role in improving the health and quality of life of patients?
We are looking for a motivated and enthusiastic individual to join our pharmacy clinical trials team. You must be reliable, methodical and show exceptional attention to detail.
Main duties of the job
This is a fixed-term six-month contract with the focus being to support the team with the management of clinical trial pharmacy financial services, including invoicing and income recovery. Previous experience in an office environment is essential along with a background in financial management, preferably within the NHS.
The role is full time, Monday-Friday. Full training and development opportunities will be provided.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
For further information, or to arrange an informal visit, please contact Stuart Chandler - Lead Clinical Trials Pharmacist on 020 3246 0604 / Email: stuart.chandler@nhs.net or Kristian Warnes Pharmacy Clinical Trial Coordinator on 020 3465 5250 / Email: kristian.warnes@nhs.net The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Although this position is a 6 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 6 months
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager
Job description
Job responsibilities
For further information, or to arrange an informal visit, please contact Stuart Chandler - Lead Clinical Trials Pharmacist on 020 3246 0604 / Email: stuart.chandler@nhs.net or Kristian Warnes Pharmacy Clinical Trial Coordinator on 020 3465 5250 / Email: kristian.warnes@nhs.net The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Although this position is a 6 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 6 months
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager
Person Specification
Qualifications
Essential
- oGCSEs grades A-C/4-9 in English, Maths and Science
- oUndergraduate degree Level 5 or equivalent experience
Desirable
- oILM Level 3 Leadership and Management qualification or equivalent
- oProject management, e.g. PRINCE2 or AGILE
- oQuality Improvement training
Experience
Essential
- oPrevious office experience e.g. purchasing/stores (ordering, invoice reconciliation, or other finance work) - preferably within NHS
- oUse of Datix incident reporting system or equivalent
- oUpdating, Reviewing and implementing SOPs for Pharmacy and other areas
- oParticipation in or contribution to audit work
Desirable
- oPrevious experience with pharmacy clinical trial finance
- oExperience of implementation of quality improvement projects
Knowledge
Essential
- oUnderstanding of stock control systems
- oUnderstanding of the importance of adherence to SOPs and legislation
- oUnderstand customer care issues
- oGood working knowledge of MS office packages, particularly Excel and Word
- oKnowledge of filing systems and office procedures
- oUnderstanding of relevant legislation, e.g. Health and Safety, GDPR, Data Protection
- oGood understanding of the management of High- Cost Drugs
Desirable
- oKnowledge of clinical trials and pharmacy systems
- oUnderstanding of the regulations relating to managing people
Skills
Essential
- oExcellent verbal and written communication skills, including ability to communicate complex (financial and prescription) information effectively with other healthcare professionals e.g. specialist pharmacists/ nurses, finance staff and external stakeholders e.g. clinical trial sponsors, to resolve invoice queries
- oAble to perform basic calculations
- oAbility to plan, prioritise and organise own workload to meet organisational requirements and financial deadlines
- oAbility to make judgements when dealing with queries and to take appropriate decisions
- oAware of limits and when to ask for advice/ refer on
- oGood interpersonal skills
- oAbility to understand internal controls
- oAbility to organise and maintain appropriate filing systems (computerised and paper based)
- oAbility to accurately input financial and prescription data into computerised and paper-based systems
- oAbility to be trained to use Pharmacy and other computer systems (e.g. EDGE, Oracle) to record, retrieve and transmit data
- oAbility to work flexibly under pressure as part of a busy team, and on own initiative to prioritise and achieve deadlines
- oAbility to concentrate for significant periods of time when checking orders, prescriptions, invoices etc., resolving queries and inputting data on computer systems
- oAdvanced IT skills in Teams, databases, excel
- oExcellent oral and written communication skills and able to clearly present complex and sensitive information in an appropriate way
- oDemonstrates ability to problem solve complex problems
- oTime management skills for more complex task such as workload, small QI, line managing small number of staff
- oSupervisory and mentoring skills, including ability to give effective feedback to all levels of staff
- oTeam leader skills
- oExcellent presentation skills
- oDemonstrates diplomacy
Other
Essential
- oStandard DBS check
- oEnthusiastic, motivated and hardworking.
- oGood Team Player
- oFlexible approach
- oReliable/responsible
Person Specification
Qualifications
Essential
- oGCSEs grades A-C/4-9 in English, Maths and Science
- oUndergraduate degree Level 5 or equivalent experience
Desirable
- oILM Level 3 Leadership and Management qualification or equivalent
- oProject management, e.g. PRINCE2 or AGILE
- oQuality Improvement training
Experience
Essential
- oPrevious office experience e.g. purchasing/stores (ordering, invoice reconciliation, or other finance work) - preferably within NHS
- oUse of Datix incident reporting system or equivalent
- oUpdating, Reviewing and implementing SOPs for Pharmacy and other areas
- oParticipation in or contribution to audit work
Desirable
- oPrevious experience with pharmacy clinical trial finance
- oExperience of implementation of quality improvement projects
Knowledge
Essential
- oUnderstanding of stock control systems
- oUnderstanding of the importance of adherence to SOPs and legislation
- oUnderstand customer care issues
- oGood working knowledge of MS office packages, particularly Excel and Word
- oKnowledge of filing systems and office procedures
- oUnderstanding of relevant legislation, e.g. Health and Safety, GDPR, Data Protection
- oGood understanding of the management of High- Cost Drugs
Desirable
- oKnowledge of clinical trials and pharmacy systems
- oUnderstanding of the regulations relating to managing people
Skills
Essential
- oExcellent verbal and written communication skills, including ability to communicate complex (financial and prescription) information effectively with other healthcare professionals e.g. specialist pharmacists/ nurses, finance staff and external stakeholders e.g. clinical trial sponsors, to resolve invoice queries
- oAble to perform basic calculations
- oAbility to plan, prioritise and organise own workload to meet organisational requirements and financial deadlines
- oAbility to make judgements when dealing with queries and to take appropriate decisions
- oAware of limits and when to ask for advice/ refer on
- oGood interpersonal skills
- oAbility to understand internal controls
- oAbility to organise and maintain appropriate filing systems (computerised and paper based)
- oAbility to accurately input financial and prescription data into computerised and paper-based systems
- oAbility to be trained to use Pharmacy and other computer systems (e.g. EDGE, Oracle) to record, retrieve and transmit data
- oAbility to work flexibly under pressure as part of a busy team, and on own initiative to prioritise and achieve deadlines
- oAbility to concentrate for significant periods of time when checking orders, prescriptions, invoices etc., resolving queries and inputting data on computer systems
- oAdvanced IT skills in Teams, databases, excel
- oExcellent oral and written communication skills and able to clearly present complex and sensitive information in an appropriate way
- oDemonstrates ability to problem solve complex problems
- oTime management skills for more complex task such as workload, small QI, line managing small number of staff
- oSupervisory and mentoring skills, including ability to give effective feedback to all levels of staff
- oTeam leader skills
- oExcellent presentation skills
- oDemonstrates diplomacy
Other
Essential
- oStandard DBS check
- oEnthusiastic, motivated and hardworking.
- oGood Team Player
- oFlexible approach
- oReliable/responsible
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
