Job summary
Barts Health NHS Trust has a vision to be a high performing group of NHS hospitals, renowned for excellence and innovation and providing safe and compassionate care to our patients in east London and beyond.
Barts Health is the Host Trust of the North London Regional Research Delivery Network (RRDN). The RDN's mission is to enable the health and care system to attract, optimise and deliver research across England, contributing to the NIHR's overarching goal of improving the health and wealth of the nation through research.
We are looking for an enthusiastic and highly motivated Administration Assistant to play a key role in providing high quality administration support, ensuring that the North London RRDN works effectively
Main duties of the job
The Administration Assistant will provide dedicated administrative support for North London RRDN within the Data & Analytics Team, Life Sciences Team, Corporate Services Team, and Inclusion Team. The post overall will provide a broad range of support activities including ongoing and fixed term projects within the departments. This role offers a dynamic and collaborative environment where you will contribute to shaping the future of health and care research in North London.
In return, we will develop your skills, knowledgeand experience with formal and on-the-job training.
If you have recently completed your degreeand/or have an interest in embarking on a careerIn research we would love to hear from you.
Your primary base will be Canary Wharf. There is some flexibility for home working, however two days in the office per week is a minimum requirement. There may be some requirement to travel across North London.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Although this position is a 12 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 12 months
**We reserve the right to close this vacancy prior to the advertised closing date, once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful**
Job description
Job responsibilities
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Although this position is a 12 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 12 months
**We reserve the right to close this vacancy prior to the advertised closing date, once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful**
Person Specification
Qualifications
Essential
- Degree level education and/or equivalent level of qualification or relevant experience
Desirable
- Background in research and development, science or healthcare
Experience
Essential
- Previous business administration experience which demonstrates the understanding of the key functions to providing an admin support service
- Experience of managing a wide range of duties
- Experience of working in an administration environment
Desirable
- Experience of producing minutes for key meetings
- Experience of working in the NHS
Knowledge
Essential
- Excellent standard of written and spoken English
Desirable
- Knowledge of the structure of the NHS and the roles of the organisations within it.
Skills
Essential
- Methodical approach to work with excellent organisational skills
- Ability to prioritise and meet tight deadlines
- Excellent verbal and written communication skills
- Ability to use IT systems, with good working knowledge of Microsoft Office systems, and databases
- Ability to collaborate constructively with internal and external partners to create the conditions for successful learning and partnership working.
- Attention to detail and conscientious
- Interest in scientific research, including clinical research, and the health and care service
Other
Essential
- High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and positive attitude
- A strong sense of personal and team accountability
- Demonstrate Barts Health Behaviours and Values
Person Specification
Qualifications
Essential
- Degree level education and/or equivalent level of qualification or relevant experience
Desirable
- Background in research and development, science or healthcare
Experience
Essential
- Previous business administration experience which demonstrates the understanding of the key functions to providing an admin support service
- Experience of managing a wide range of duties
- Experience of working in an administration environment
Desirable
- Experience of producing minutes for key meetings
- Experience of working in the NHS
Knowledge
Essential
- Excellent standard of written and spoken English
Desirable
- Knowledge of the structure of the NHS and the roles of the organisations within it.
Skills
Essential
- Methodical approach to work with excellent organisational skills
- Ability to prioritise and meet tight deadlines
- Excellent verbal and written communication skills
- Ability to use IT systems, with good working knowledge of Microsoft Office systems, and databases
- Ability to collaborate constructively with internal and external partners to create the conditions for successful learning and partnership working.
- Attention to detail and conscientious
- Interest in scientific research, including clinical research, and the health and care service
Other
Essential
- High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and positive attitude
- A strong sense of personal and team accountability
- Demonstrate Barts Health Behaviours and Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
