Job summary
Are you looking for a challenge or your next career move?
We are looking to recruit a E- Roster Coordinator to join our midwifery team. As part of the Maternity teamat Whipps cross Hospital.
The position will provide day to day management of our electronic rotas on a coniuous babsis, ensuring that all staff are provided with acurate up to date rosters
The sucessful candidate will lead on all activities regarding the Health roster including training of staff, supporting the ward managers and Matrons to ensure safe and effective rostering. You will also be responsible for ensuring all roster changes are updated in a timely manner to support the service need. The post holder requires a full understanding of the Health roster ensuring annual leave, sickness study days are incorporated.
If you feel you are right person for the role and would like further information, please contact:
Lynn Maycroft Deputy Head of Midwifery
Email: Lynn.Maycroft1@ nhs.net
Main duties of the job
The e-Rostering Specialist will work as a member of the e-Roster Support Team to providesupport and operational implementation of the e-Rostering system.To work with Trust clinicians and managers in order to support the e-Rostering system to its full potential within the service. Ensuring that the unit is working within its financial budgets,producing safe rosters that fulfil the demands of the service and reflecting staffs work patterns as required.To maintain processes and procedures and acting as first and second line support for the erostering systems.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications
Essential
- Qualifications Degree level qualification or relevant experience
Desirable
- Prince 2 Practitioners qualification or equivalent experience Formal training qualification
Experience
Essential
- Experience in working with an ERostering system, preferably HealthRoster
- Previous experience of NHS or other organization's information systems
- Experience of planning and designing training sessions
- Experience of delivering training and presentations to groups of staff and on 1-1 basis
- Experience of dealing with difficult situations both face to face and over the telephone with positive outcomes
- Experience of database administration Substantial experience of working within a project environment, including planning and delivery of activities Previous experience of NHS or other organization's information systems
- Previous experience or working in an administrative capacity dealing with a wide range of people and tasks. Experience of complex problem solving and supporting others to develop this skill.
- Experience of working to strict deadlines Demonstrable experience of change Evidence of managing projects/tasks/responsibilities with minimum guidance Post E-Roster Co-Ordinator Band 6 Dept/ward Maternity management associated with new data and information workflows and the development and update of system KPIs
- Experience of deploying a software system to accurately meet business needs
- Experience of implementing testing plans to ensure that requirements are met Previous experience of planning, supporting and ensuring timely deployment of a software application
- Experience of generating and analysing reports and documents which contain complex data
- Evidence of managing projects/tasks/responsibilities with minimum guidance Previous experience of working with IT systems e.g. ESR
- Demonstrate an understanding of NHS HR procedures Sound understanding of the complexities of an acute teaching hospital
Desirable
- Evidence of managing projects/tasks/responsibilities with minimum guidance
Knowledge
Essential
- Detailed understanding of rostering, HealthRoster preferably
- Excellent knowledge of Microsoft Office products including Excel and ability to produce and deliver management information
Desirable
- Excellent understanding of working regulations and guidelines e.g. EWTD, New Deal or the Consultant Contract Knowledge of Trust Knowledge of Change management methodology
Skills
Essential
- Ability to work effectively as part of a team dealing with people and situations sensitively and appropriately, remaining calm and polite at all time
- Ability to communicate with all levels of the organisation and with differing staff groups, providing support and guidance in a positive way
- Ability to manage own workload with minimum supervision and use own initiative
- Ability to tailor and deliver training to meet specific needs to the target audience on a group and 1- 1 basis
- Strong presentation skills being able to address small and large groups
- Excellent planning and organisational skills while responding to tight deadlines
- Ability to produce appropriate training and learning materials including PowerPoint.
- Ability to work in a confidential manner and apply skills of tact and diplomacy when dealing with sensitive issues. High attention to detail and accurate and timely data input
- Ability to make logical, wellreasoned decisions from a range of complex facts and opinions, some of which may contradict others, in order to arrive at solutions to satisfy the needs of the business.
Other
Essential
- A flexible approach and willing to work to cover operational needs when necessary
- Awareness of the principles of equality and diversity Team player able to contribute effectively to team and personal development
- Self-motivating and act on own initiative, able to work independently
- Effective in managing own time Ability to demonstrate a proactive approach to programmes to improve work procedures and own personal development
- Professional approach and have a positive, assertive and supportive attitude Ability to learn IT systems quickly
Person Specification
Qualifications
Essential
- Qualifications Degree level qualification or relevant experience
Desirable
- Prince 2 Practitioners qualification or equivalent experience Formal training qualification
Experience
Essential
- Experience in working with an ERostering system, preferably HealthRoster
- Previous experience of NHS or other organization's information systems
- Experience of planning and designing training sessions
- Experience of delivering training and presentations to groups of staff and on 1-1 basis
- Experience of dealing with difficult situations both face to face and over the telephone with positive outcomes
- Experience of database administration Substantial experience of working within a project environment, including planning and delivery of activities Previous experience of NHS or other organization's information systems
- Previous experience or working in an administrative capacity dealing with a wide range of people and tasks. Experience of complex problem solving and supporting others to develop this skill.
- Experience of working to strict deadlines Demonstrable experience of change Evidence of managing projects/tasks/responsibilities with minimum guidance Post E-Roster Co-Ordinator Band 6 Dept/ward Maternity management associated with new data and information workflows and the development and update of system KPIs
- Experience of deploying a software system to accurately meet business needs
- Experience of implementing testing plans to ensure that requirements are met Previous experience of planning, supporting and ensuring timely deployment of a software application
- Experience of generating and analysing reports and documents which contain complex data
- Evidence of managing projects/tasks/responsibilities with minimum guidance Previous experience of working with IT systems e.g. ESR
- Demonstrate an understanding of NHS HR procedures Sound understanding of the complexities of an acute teaching hospital
Desirable
- Evidence of managing projects/tasks/responsibilities with minimum guidance
Knowledge
Essential
- Detailed understanding of rostering, HealthRoster preferably
- Excellent knowledge of Microsoft Office products including Excel and ability to produce and deliver management information
Desirable
- Excellent understanding of working regulations and guidelines e.g. EWTD, New Deal or the Consultant Contract Knowledge of Trust Knowledge of Change management methodology
Skills
Essential
- Ability to work effectively as part of a team dealing with people and situations sensitively and appropriately, remaining calm and polite at all time
- Ability to communicate with all levels of the organisation and with differing staff groups, providing support and guidance in a positive way
- Ability to manage own workload with minimum supervision and use own initiative
- Ability to tailor and deliver training to meet specific needs to the target audience on a group and 1- 1 basis
- Strong presentation skills being able to address small and large groups
- Excellent planning and organisational skills while responding to tight deadlines
- Ability to produce appropriate training and learning materials including PowerPoint.
- Ability to work in a confidential manner and apply skills of tact and diplomacy when dealing with sensitive issues. High attention to detail and accurate and timely data input
- Ability to make logical, wellreasoned decisions from a range of complex facts and opinions, some of which may contradict others, in order to arrive at solutions to satisfy the needs of the business.
Other
Essential
- A flexible approach and willing to work to cover operational needs when necessary
- Awareness of the principles of equality and diversity Team player able to contribute effectively to team and personal development
- Self-motivating and act on own initiative, able to work independently
- Effective in managing own time Ability to demonstrate a proactive approach to programmes to improve work procedures and own personal development
- Professional approach and have a positive, assertive and supportive attitude Ability to learn IT systems quickly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
