Job summary
The Division of Emergency Care and Acute Medicine has an exciting role for a Band 5 Medical Staffing Co-ordinator for Medicine. As part of our team, you will be working closely with our senior management, clinical & nursing leadership teams to support with the day to day running of the Medicine rota.
We are looking for an individual with great communication skills, sound IT knowledge and have a keen eye for detail. You will be responsible for ensuring the accurate staffing for the medical rota is created and circulated to the staff within a timely fashion. This also includes the on call Rota (Junior Dr and Consultant) are also staffed and maintained and finally managing/escalating the gaps on the Rota as necessary.
Main duties of the job
The post holder will play a key role in actively managing the day to day processes of the medical rota across the Division of Medicine. The successful candidate use their experience to ensure a smooth and efficient management of this process and work closely with key medical and operational staff within the Division to escalate concerns and update processes as the service moves forward with Rota Management.
Key functions of the role include:
- To act as Medical Staffing Coordinator for the Division for the provision of cover for annual, study and sick leave for all medical staff
- To provide administrative support to the General Manager, Service Manager & Specialty Leads in managing all medical staff
- To provide accurate and timely information related to medical staff management including compliance with Junior Doctor Contracts, appraisals and monitoring leave.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications
Essential
- GCSE / A Level or equivalent standard of education
Experience
Essential
- Competence with a range of IT packages, e.g. ESR, Healthroster, MS package
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Able to monitor quality of own work and others
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
- Working knowledge of medical staffing rotas
- Able to monitor quality of own work and others and initiate improvements
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Able to recognise own limits and work within those limits of competence
- Acts responsibly as a team member and seeks help if necessary
Desirable
- Previous experience in dealing with medical staffing.
- Training requirements for junior doctors.
Knowledge
Essential
- A good level of medical Terminology
- ECDL or equivalent experience i.e. experience of a range of IT packages such as word, excel, outlook and power point
Skills
Essential
- Ability to provide constructive opinions and views on ideas for rota management
- Ability to assess risk and report any issues that may put Health and Safety at risk
- Acts in a way that is consistent with legislation, policies and procedures and promotes the Trust Health and Safety policies
- Ability to produce and present written reports of a high caliber
- Understanding of Data Protection Act and Freedom of Information Act
Other
Essential
- Understanding of Equal Opportunities policies and procedures
Desirable
- Understanding of Health & Safety at Work and employers' responsibilities
Person Specification
Qualifications
Essential
- GCSE / A Level or equivalent standard of education
Experience
Essential
- Competence with a range of IT packages, e.g. ESR, Healthroster, MS package
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Able to monitor quality of own work and others
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
- Working knowledge of medical staffing rotas
- Able to monitor quality of own work and others and initiate improvements
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Able to recognise own limits and work within those limits of competence
- Acts responsibly as a team member and seeks help if necessary
Desirable
- Previous experience in dealing with medical staffing.
- Training requirements for junior doctors.
Knowledge
Essential
- A good level of medical Terminology
- ECDL or equivalent experience i.e. experience of a range of IT packages such as word, excel, outlook and power point
Skills
Essential
- Ability to provide constructive opinions and views on ideas for rota management
- Ability to assess risk and report any issues that may put Health and Safety at risk
- Acts in a way that is consistent with legislation, policies and procedures and promotes the Trust Health and Safety policies
- Ability to produce and present written reports of a high caliber
- Understanding of Data Protection Act and Freedom of Information Act
Other
Essential
- Understanding of Equal Opportunities policies and procedures
Desirable
- Understanding of Health & Safety at Work and employers' responsibilities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
