Job summary
The Pharmacy Department at Newham Hospital is offering an exciting opportunity to join the team as a Pharmacy Administrator to provide cross cover to Newham University Hospital and Royal London Hospital.
We are looking for an enthusiastic, motivated individual who demonstrates close attention to detail, good knowledge of office procedures, administrative and systems management to the pharmacy team.
The post holder will be working closely with the Heads of Pharmacy of both hospitals and other team members.
This will require minute taking, administrative duties, and support with projects and to report any issue that may arise. The applicant must have a positive approach to their work with excellent communication skills.
Main duties of the job
The post holder will carry out the full range of duties as a service delivery administrator. This role is full time (3 days at NUH and 2 days at RLH).
The key focus of this role is to provide administrative and system management support to the Pharmacy Operations and line managers in Pharmacy Services.
Key roles involve:
- Co-ordinate and administrate the Recruitment/HR processes.
- A&C Operational Support within Pharmacy.
- Provide an efficient and effective administration service.
- Supporting with projects.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Experience
Essential
- Previous administrative/secretarial experience.
- Significant experience of working in a busy office environment.
- Use of Word, Excel and/or databases, for example file share, E-Rostering, or similar.
- Experience of administrative processes in an office environment.
Desirable
- Audit and data collection
Skills
Essential
- Excellent interpersonal skills.
- Ability to complete documentation accurately with high standard of attention to detail.
- Demonstrates numeracy skills and ability to perform accurate, complex calculations.
- Ability to plan, prioritise own work and organise self, and others. IT literate;
- Able to use Microsoft office with intermediate IT skills including, accurate data entry and use of specialist computer programmes.
- Ability to communicate complex information effectively to all health and care professionals.
- Ability to take minutes concisely and accurately.
- Excellent interpersonal skills.
- Key board skills knowledge of IT programmes including Windows and Microsoft packages.
- Ability to manage a diary.
- Excellent written and verbal communication skills.
- Ability to work unsupervised, take initiative and use own judgement in anticipating and dealing with queries and problems.
- Ability to work calmly under pressure and to deadlines.
- Ability to follow policies and procedures.
- Ability to work effectively in a team (good team worker).
Desirable
- Able to type accurately at 40wpm.
Knowledge
Essential
- Knowledge of the Internet, Outlook, Word, Power Point and Excel.
- Systems Management.
- Health and Safety at Work.
Qualifications
Desirable
- Typing qualification or equivalent experience.
- NVQ Level 3 in Business Administration.
Other
Essential
- Ability to accurately take telephone messages.
- Ability to compose letters and memos.
- Enthusiastic and self-motivated.
- Friendly and approachable.
- Flexible/adaptable with regards to varying commitments.
Person Specification
Experience
Essential
- Previous administrative/secretarial experience.
- Significant experience of working in a busy office environment.
- Use of Word, Excel and/or databases, for example file share, E-Rostering, or similar.
- Experience of administrative processes in an office environment.
Desirable
- Audit and data collection
Skills
Essential
- Excellent interpersonal skills.
- Ability to complete documentation accurately with high standard of attention to detail.
- Demonstrates numeracy skills and ability to perform accurate, complex calculations.
- Ability to plan, prioritise own work and organise self, and others. IT literate;
- Able to use Microsoft office with intermediate IT skills including, accurate data entry and use of specialist computer programmes.
- Ability to communicate complex information effectively to all health and care professionals.
- Ability to take minutes concisely and accurately.
- Excellent interpersonal skills.
- Key board skills knowledge of IT programmes including Windows and Microsoft packages.
- Ability to manage a diary.
- Excellent written and verbal communication skills.
- Ability to work unsupervised, take initiative and use own judgement in anticipating and dealing with queries and problems.
- Ability to work calmly under pressure and to deadlines.
- Ability to follow policies and procedures.
- Ability to work effectively in a team (good team worker).
Desirable
- Able to type accurately at 40wpm.
Knowledge
Essential
- Knowledge of the Internet, Outlook, Word, Power Point and Excel.
- Systems Management.
- Health and Safety at Work.
Qualifications
Desirable
- Typing qualification or equivalent experience.
- NVQ Level 3 in Business Administration.
Other
Essential
- Ability to accurately take telephone messages.
- Ability to compose letters and memos.
- Enthusiastic and self-motivated.
- Friendly and approachable.
- Flexible/adaptable with regards to varying commitments.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
