Job summary
An exciting opportunity has arisen to join the Acute Medicine Team supporting a busy consultant and nursing team providing a high quality and specialist service to patients from Dudley and surrounding areas. We are seeking an Support Secretary to join this dynamic team who is passionate about providing excellent secretarial services.
This post is 15 hours per week.
Main duties of the job
To provide a comprehensive support secretarial service to consultants and supporting teams. To work collaboratively with other secretarial colleagues to ensure clinical correspondence is produced and distributed within acceptable timescales. The post holder will carry out their duties as defined in this job description in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.
As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.
Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person Specification
Communication and Analytical skills
Essential
- Ability to work as a team
- Support Trust vision and values
- Ability to use own initiative and prioritise workload
Experience
Essential
- Achieved qualifications/ years of experience
Desirable
- Previous experience as Support Secretary/similar role
Knowledge and Training
Essential
- Knowledge of NHS Administration procedures
- Exhibits good organisational skills
- Previous experience/knowledge of using Excel and word
- Demonstrates an understanding of confidentiality
Desirable
- Proficient in use of Patient Administration System (Oasis)
- Knowledge of medical terminology
Education & Qualifications
Essential
- GSCE or equivalent at Grade C or above in English Language
Desirable
- Proficient in the use of Microsoft Office Programmes including; Outlook, Word & Excel
- Business Administration NVQ Level 3 or equivalent experience in a clerical environment
- OCR/RSA II Typing or equivalent.
Person Specification
Communication and Analytical skills
Essential
- Ability to work as a team
- Support Trust vision and values
- Ability to use own initiative and prioritise workload
Experience
Essential
- Achieved qualifications/ years of experience
Desirable
- Previous experience as Support Secretary/similar role
Knowledge and Training
Essential
- Knowledge of NHS Administration procedures
- Exhibits good organisational skills
- Previous experience/knowledge of using Excel and word
- Demonstrates an understanding of confidentiality
Desirable
- Proficient in use of Patient Administration System (Oasis)
- Knowledge of medical terminology
Education & Qualifications
Essential
- GSCE or equivalent at Grade C or above in English Language
Desirable
- Proficient in the use of Microsoft Office Programmes including; Outlook, Word & Excel
- Business Administration NVQ Level 3 or equivalent experience in a clerical environment
- OCR/RSA II Typing or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
