Job summary
An exciting opportunity has arisen to provide Personal Assistant support to the Radiology senior management team ensuring the smooth and professional running of the Radiology Department.
The postholder will act as a Personal Assistant to the Radiology senior management team and providing comprehensive and confidential administrative support. The role will be responsible for the administrative functions and the smooth and efficient running of the Radiology office, handling sensitive and complex issues in a professional manner, and managing the HR aspects of the department of Radiology recruitment processes.
The successful candidate will need to operate at the highest level of discretion sometimes on sensitive staff/ patient-related information.
Main duties of the job
To provide a high-quality business administrative support and advice to the Radiology department. Ensuring that all administrative activities are executed with maximum efficiency and effectiveness, with particular emphasis on appropriateness, accuracy, and timeliness.
Manage the electronic diary for the Radiology management including arranging and changing appointments, organising meetings and prioritising these as appropriate.
Sorting and prioritising all incoming mail for the senior leadership managers.
Leading on the recruitment processes, staff records, payroll, contract changes and handling sensitive HR data.
Leading on Imaging business administration to ensure legislative requirements are met efficiently.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
The Dudley Group NHS Foundation Trust recognises the values and transferable skills that the Armed Forces community bring and recognise their compatibility with NHS roles.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person Specification
Qualifications & Education
Essential
- NVQ Level 3 in Business Administration
- English & Maths GCSE Grade C or above / equivalent
- Secretarial experience and RSA/OCR Level 3 or equivalent qualification
Desirable
- Advanced skills in Microsoft Office & general IT skills equivalent to ECDL (European Computer Driving Licence)
Knowledge and Training
Essential
- Knowledge of NHS administration procedures
Experience
Essential
- Previous experience in an administrative PA role
- Experience dealing with recruitment
- Experience of high-quality minute taking
Knowledge of NHS administration procedures
Essential
- Commitment to training and willing to undertake training to meet requirements for the role
- Willing to undertake training to meet the ever-changing requirements of the role applied for
Experience
Essential
- Able to work with confidential material and maintain confidentiality and discretion
Communication & Relationship Skills
Essential
- Evidence of effective team working to deliver good outcomes and also able to work alone
- Excellent interpersonal, and time management skills, diplomacy, tact and well-developed organisational skills.
- Excellent written/oral communication skills
Analytical & Judgement Skills
Essential
- Practical approach to problem solving on a day-to-day basis
- Able to use initiative, multi-task and prioritise duties
Planning & Organisational Skills
Essential
- Ability to meet deadlines and manage time/set priorities
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong, and their contribution is valued
Person Specification
Qualifications & Education
Essential
- NVQ Level 3 in Business Administration
- English & Maths GCSE Grade C or above / equivalent
- Secretarial experience and RSA/OCR Level 3 or equivalent qualification
Desirable
- Advanced skills in Microsoft Office & general IT skills equivalent to ECDL (European Computer Driving Licence)
Knowledge and Training
Essential
- Knowledge of NHS administration procedures
Experience
Essential
- Previous experience in an administrative PA role
- Experience dealing with recruitment
- Experience of high-quality minute taking
Knowledge of NHS administration procedures
Essential
- Commitment to training and willing to undertake training to meet requirements for the role
- Willing to undertake training to meet the ever-changing requirements of the role applied for
Experience
Essential
- Able to work with confidential material and maintain confidentiality and discretion
Communication & Relationship Skills
Essential
- Evidence of effective team working to deliver good outcomes and also able to work alone
- Excellent interpersonal, and time management skills, diplomacy, tact and well-developed organisational skills.
- Excellent written/oral communication skills
Analytical & Judgement Skills
Essential
- Practical approach to problem solving on a day-to-day basis
- Able to use initiative, multi-task and prioritise duties
Planning & Organisational Skills
Essential
- Ability to meet deadlines and manage time/set priorities
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong, and their contribution is valued
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
