Job summary
The Dudley Group NHS Foundation Trust is excited to announce an administration post being hosted on behalf of the Black Country Allied Health Professional (AHP ) & Nursing Faculty.
This is a great opportunity to work within the AHP faculty and provide administrative tasks related to system workforce development groups as well as general administration.
The post is part time and flexible working options will be considered.
Main duties of the job
To provide a fully comprehensive administration service, supporting the activity of the Black Country AHP & Nursing Faculty. This includes coordinating meetings and events, supporting with basic IT and admin for events, sourcing venues, producing minutes and action logs, maintaining databases and producing reports, supporting workforce initiatives and general admin duties.
About us
At the Dudley Group our patients are at the heart of all that we do and that is to provide a world class service that aligns with our vision of providing safe, caring and effective services because people matter. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel a sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person Specification
Qualifications and education
Essential
- Level 3 NVQ in Business Administration or equivalent
Knowledge and training
Essential
- Good knowledge and experience of MS Office applications including excel spreadsheets
- Good knowledge of MS Teams to effectively support meetings and online events
- Good knowledge of IT applications required to support the coordination and delivery of online events
- An awareness of information governance requirements and maintaining confidentiality
Experience
Essential
- Experience planning, co-ordinating and organising a broad range of activities
- Experience in handling, analysing and reporting on information
- Experience of working with and across teams
- Proficient in using Microsoft Word, Excel and Power Point
- Experience of using various IT packages to support delivery of online events (eg eventbrite, break out rooms, jam boards, mentimeter, etc)
Desirable
- Previous experience of working in the NHS
Communication and relationship skills
Essential
- Excellent written and verbal communication skills
- Able to engage effectively with diverse staff groups
- Able to work as part of a team
Analytical and judgement skills
Essential
- Good problem solving skills and ability to respond to sudden unexpected demands
Planning and organisational skills
Essential
- Ability to manage own workload and prioritise work in response to changing requirements and demands
- Self motivating and able to work independently
- Drive and determination to deliver work of consistent high quality
- Ability to work on own initiative and organise workload without supervision
- Ability to work with a great degree of flexibility and adaptability
Physical skills
Essential
- Ability to travel and work in several locations across the Black Country ICS as/when required
Equality, diversity, inclusion and trust values
Essential
- Able to provide safe, caring and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Committment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
Person Specification
Qualifications and education
Essential
- Level 3 NVQ in Business Administration or equivalent
Knowledge and training
Essential
- Good knowledge and experience of MS Office applications including excel spreadsheets
- Good knowledge of MS Teams to effectively support meetings and online events
- Good knowledge of IT applications required to support the coordination and delivery of online events
- An awareness of information governance requirements and maintaining confidentiality
Experience
Essential
- Experience planning, co-ordinating and organising a broad range of activities
- Experience in handling, analysing and reporting on information
- Experience of working with and across teams
- Proficient in using Microsoft Word, Excel and Power Point
- Experience of using various IT packages to support delivery of online events (eg eventbrite, break out rooms, jam boards, mentimeter, etc)
Desirable
- Previous experience of working in the NHS
Communication and relationship skills
Essential
- Excellent written and verbal communication skills
- Able to engage effectively with diverse staff groups
- Able to work as part of a team
Analytical and judgement skills
Essential
- Good problem solving skills and ability to respond to sudden unexpected demands
Planning and organisational skills
Essential
- Ability to manage own workload and prioritise work in response to changing requirements and demands
- Self motivating and able to work independently
- Drive and determination to deliver work of consistent high quality
- Ability to work on own initiative and organise workload without supervision
- Ability to work with a great degree of flexibility and adaptability
Physical skills
Essential
- Ability to travel and work in several locations across the Black Country ICS as/when required
Equality, diversity, inclusion and trust values
Essential
- Able to provide safe, caring and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Committment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
