Job summary
If you are looking for a new exciting challenge, we are looking for a highly motivated and enthusiastic Support Medical Secretary to provide administrative and typing duties within the Ophthalmology Department. You should have a meticulous approach to work and excellent communication skills to support our team of existing Medical Secretarial and administrative team.
Our Ophthalmology service provides general and specialist Ophthalmology clinics, Orthoptic and Optometry clinics. At the heart of everything is the patients - and one of the most important aims is to provide the best possible patient experience, the goal of being the best place to receive healthcare, and the best place to work.
Come and join our expanding team within the Ophthalmology Department.
This post is indicative of Band 3 pending DGFT AfC panel confirmation.
Main duties of the job
To provide a support medical secretarial service within the Ophthalmology Department. To undertake accurate audio/copy typing of medical correspondence and general administration for the Consultants and their teams. This will include highly sensitive and complex medical terminology with a need for confidentiality. To work collaboratively with Medical Secretary colleagues to ensure clinical correspondence is produced and distributed within acceptable timeframes. It is essential that the post holder should exercise initiative commensurate with the role.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what's available for you here at The Dudley Group.
We are committed to home life balance through flexible working and making reasonable adjustments where possible
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person Specification
Qualifications
Essential
- GSCE or equivalent at Grade C or above in Maths and English Language.
- OCR/RSA II Typing or equivalent.
Desirable
- Medical Typing/ Transcription Audio
- Medical Secretarial AMSPAR Diploma
Knowledge and training
Essential
- Knowledge of Medical Terminology
- Proficient in the use of Microsoft Word
- Proficient in the use of Microsoft Office Packages (i.e., Outlook, Excel)
- Willing to undertake training to meet the requirements of the role, in an ever-changing NHS.
Desirable
- Previous Experience in Sunrise, Big hand, and Oasis
Skills and experience
Essential
- Knowledge of NHS Administration procedures
- Demonstrates an understanding of confidentiality
Desirable
- Previous experience as a Support Medical Secretary
Communiaction and relationships
Essential
- Ability to work as part of a Team
- Effective oral and written communication skills
Planning and Organisational skills
Essential
- Able to prioritise own workload
Physical skills
Essential
- Flexible and adaptable
- Ability to use initiative
- Reliable
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination, where people feel they belong and that their contribution is valued.
Person Specification
Qualifications
Essential
- GSCE or equivalent at Grade C or above in Maths and English Language.
- OCR/RSA II Typing or equivalent.
Desirable
- Medical Typing/ Transcription Audio
- Medical Secretarial AMSPAR Diploma
Knowledge and training
Essential
- Knowledge of Medical Terminology
- Proficient in the use of Microsoft Word
- Proficient in the use of Microsoft Office Packages (i.e., Outlook, Excel)
- Willing to undertake training to meet the requirements of the role, in an ever-changing NHS.
Desirable
- Previous Experience in Sunrise, Big hand, and Oasis
Skills and experience
Essential
- Knowledge of NHS Administration procedures
- Demonstrates an understanding of confidentiality
Desirable
- Previous experience as a Support Medical Secretary
Communiaction and relationships
Essential
- Ability to work as part of a Team
- Effective oral and written communication skills
Planning and Organisational skills
Essential
- Able to prioritise own workload
Physical skills
Essential
- Flexible and adaptable
- Ability to use initiative
- Reliable
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination, where people feel they belong and that their contribution is valued.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
