Job summary
Dartford and Gravesham NHS Trust's Surgical Division are always looking to improve the care and management of our patients.
As part of its ongoing process to deliver a first class 24/7 service, we have an exciting opportunity for a highly enthusiastic, motivated and dynamic individual to join our MDT as a Theatre Efficiency Co-ordinator. This post will help the Division in its ongoing vision to achieve safe and high standards of care, as well as optimal levels of productivity and efficiency within its Operating Theatre environment.
This is an exciting role within our multi-disciplinary team, designed to facilitate a safe and supportive environment for patients undergoing surgery, ensuring they are managed safely and in a timely manner.
The successful candidate will work closely with the Medical, Nursing and Operational Teams in securing a smooth and efficient patient pathway through our surgical facilities, establishing a link between the Operating Theatres and the remaining of the Trust. Focusing on the daily deliver of our elective and emergency operating lists will be a key focus of the role, as well as maximising daily theatre utilisation by providing support to patients and staff across the service.
This position will not be supported for visa sponsorship. All applicants are expected to have valid right to work document to work in the UK when applying for this position.
Main duties of the job
In close liaison with the senior Nursing and Operational Teams, the post holder will be pivotal in ensuring a smooth and efficient patient journey through Main Theatres and Day Surgery Theatres, ensuring key performance indicators are maintained at all times with governance/operational issues escalated in a timely manner.
Establishing a close link with the Surgical Wards, Admission Lounge and the Emergency Department will be essential for the post holder to ensure efficient planning of surgical lists and facilitate the patient flow between Wards, Theatres and Recovery.
The post holder will be responsible for coordinating the day-to-day flow of patients within Main Theatres and Day Surgery Theatres, with a focus on the CEPOD (Emergency Theatres during normal working hours) during their Pre to Peri-operative Phase. They will be responsible for liaising closely with members of the multi-disciplinary, multi-specialty teams, with patients and their families if required.
Maximising daily theatre utilisation, Clinician's compliance and by displaying a hands-on approach on the role within Main Theatres and Day Surgery Theatres, the post-holder will provide support to staff across the service to meet agreed performance metrics, serving as a point of contact for advice and theatre flow issues.
About us
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.
If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Job description
Job responsibilities
Key responsibilities: to include level of responsibility for:
Maintain oversight of all patients undergoing surgery on the day, with specific focus on CEPOD patients (including those in specialist services across the Trust) using various methods of capturing patients who are admitted following admission either via Emergency Department or directly to the wards using the relevant databases and systems.
Attend daily theatre review
Provide support to the Trauma Service during planned and unplanned leave from the Trauma Co-ordinator.
Work closely with the Clinicians and the Multidisciplinary team to ensure smooth transition of patients and their care
Ensure timely transfers from the Wards or ED to theatres, liaising with the various services involved to deliver safe patient
Keep accurate records for all patients summarising diagnosis, pre admission injuries, interventions, ongoing actions, and significant events. Ensure patients and families are kept informed of relevant
Ensure that all booked CEPOD Procedures have management plans and the relevant staff groups are involved in the patients
Escalate, in a proactive and timely manner, any cases which may potentially breach best practice and agreed KPIs due to time constraints.
Maintain high levels of communication with clinical areas such as critical care / theatres, Matron Teams for bed coordination and the wards to support in the admission and planning of
Liaising with relevant departments to streamline the patient journey, specifically if the patient is admitted in a non-surgical ward/area.
Please see attached job description for further information.
Job description
Job responsibilities
Key responsibilities: to include level of responsibility for:
Maintain oversight of all patients undergoing surgery on the day, with specific focus on CEPOD patients (including those in specialist services across the Trust) using various methods of capturing patients who are admitted following admission either via Emergency Department or directly to the wards using the relevant databases and systems.
Attend daily theatre review
Provide support to the Trauma Service during planned and unplanned leave from the Trauma Co-ordinator.
Work closely with the Clinicians and the Multidisciplinary team to ensure smooth transition of patients and their care
Ensure timely transfers from the Wards or ED to theatres, liaising with the various services involved to deliver safe patient
Keep accurate records for all patients summarising diagnosis, pre admission injuries, interventions, ongoing actions, and significant events. Ensure patients and families are kept informed of relevant
Ensure that all booked CEPOD Procedures have management plans and the relevant staff groups are involved in the patients
Escalate, in a proactive and timely manner, any cases which may potentially breach best practice and agreed KPIs due to time constraints.
Maintain high levels of communication with clinical areas such as critical care / theatres, Matron Teams for bed coordination and the wards to support in the admission and planning of
Liaising with relevant departments to streamline the patient journey, specifically if the patient is admitted in a non-surgical ward/area.
Please see attached job description for further information.
Person Specification
Education and Training
Essential
- Well-developed IT skills as required to use computer software as an integral part of the role and ability to entre data is essential part of this role.
- Keyboard skills for computer use
- Demonstrates excellent written, verbal and interpersonal skills.
Desirable
- Understanding of NHS, I.T. systems, including Microsoft applications, word, excel and power point.
- Working experience linking with senior clinicians to achieve clinical excellence.
Knowledge and Skills
Essential
- Effective motivational skills that can develop and enthuse others
- Ability to build effective working relationships with all staff across a range of professional and management groups.
Desirable
- Understanding of NHS plan/targets
Experience
Essential
- Experience working with acute ward and theatre teams
- Demonstrate experience in Data management, audit and research / reporting.
- People management experience - appraisals, recruitment and retention, performance management.
- Past experience in Implementing a new service model for a service / patient group
- Able to demonstrate ability to act as resource to colleagues on a daily basis.
- Able to demonstrate ability to implement change.
- Able to demonstrate maintenance of precise and accurate records / data
- Able to communicate effectively and succinctly, verbally and in a written format
- Strong focus on collaborative working and proven ability to achieve common goals via effective team work.
Desirable
- Evidence of change management experience
- Previous participation in the development of policies and protocols.
- Participation in research and development.
- Able to demonstrate involvement in Complaints handling.
Personal Attributes
Essential
- oExcellent-communication, interpersonal and negotiation skills
- oAble to use initiative and make decisions
- oLogical and flexible in approach to work demands
- oSolution focused
- oAble to prioritise and manage own time
- Able to deal with stressful situations i.e. difficult patient / family situations / demands including unrealistic expectations.
- oEvidence of adopting problem solving approaches to complex issues and situations.
- oFlexibility in approach and attitude.
- oStrong sense of commitment to openness, honesty and integrity in undertaking the role.
- oGood planning and organisational skills.
- oAbility to Concentrate for lengthy periods of time
- oAbility to Motivate and support staff / colleagues in the work environment.
Person Specification
Education and Training
Essential
- Well-developed IT skills as required to use computer software as an integral part of the role and ability to entre data is essential part of this role.
- Keyboard skills for computer use
- Demonstrates excellent written, verbal and interpersonal skills.
Desirable
- Understanding of NHS, I.T. systems, including Microsoft applications, word, excel and power point.
- Working experience linking with senior clinicians to achieve clinical excellence.
Knowledge and Skills
Essential
- Effective motivational skills that can develop and enthuse others
- Ability to build effective working relationships with all staff across a range of professional and management groups.
Desirable
- Understanding of NHS plan/targets
Experience
Essential
- Experience working with acute ward and theatre teams
- Demonstrate experience in Data management, audit and research / reporting.
- People management experience - appraisals, recruitment and retention, performance management.
- Past experience in Implementing a new service model for a service / patient group
- Able to demonstrate ability to act as resource to colleagues on a daily basis.
- Able to demonstrate ability to implement change.
- Able to demonstrate maintenance of precise and accurate records / data
- Able to communicate effectively and succinctly, verbally and in a written format
- Strong focus on collaborative working and proven ability to achieve common goals via effective team work.
Desirable
- Evidence of change management experience
- Previous participation in the development of policies and protocols.
- Participation in research and development.
- Able to demonstrate involvement in Complaints handling.
Personal Attributes
Essential
- oExcellent-communication, interpersonal and negotiation skills
- oAble to use initiative and make decisions
- oLogical and flexible in approach to work demands
- oSolution focused
- oAble to prioritise and manage own time
- Able to deal with stressful situations i.e. difficult patient / family situations / demands including unrealistic expectations.
- oEvidence of adopting problem solving approaches to complex issues and situations.
- oFlexibility in approach and attitude.
- oStrong sense of commitment to openness, honesty and integrity in undertaking the role.
- oGood planning and organisational skills.
- oAbility to Concentrate for lengthy periods of time
- oAbility to Motivate and support staff / colleagues in the work environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
