Maternity Quality and Safety Team Administrator

Job summary

We are looking for a conscientious, hard working individual to work within our quality and safety team in maternity. The post holder should have strong IT skills and be able to use multiple systems. They should be motivated and able to work independently.

You must be available to work 3 days per week, one of which must be a Friday.

Main duties of the job

• Assist and support the Quality Assurance Matron and wider team for national assessments including Care Quality Commission (CQC), Ockendon and NHSR; collating the relevant evidence and updating action plans.
• To be responsible for the organising and co-ordination of receiving and storing maternity records for audit and incident investigation purposes.
• Checking and updating the local incident database of cases pending review.
• Organise and distribute papers and invitations for panel review, incident review meetings and other key events e.g Clinical Governance and Safety Champions.
• Create agendas and compile minutes for key minutes for key governance meetings.
• Be responsible for the collation and organisation of evidence relating to incident investigations and action plan follow up.
• Manage the diary of the Quality Assurance Matron.
• To be responsible for the collation of the monthly data requests.
• Assisting with the general day to day running of the service by checking the shared email account, answering telephone enquiries, photocopying, ordering stock and collecting notes.
• Maintain a high level of confidentiality and show compassion to women in challenging situations.

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor contactclimateaction@hhft.nhs.uk.