Hampshire Hospitals NHS Foundation Trust

Specialty Administrator

The closing date is 20 July 2025

Job summary

Providing a competent administrative service and will be required to have a robust knowledge administration processes. The post holder will need to ensure the efficient delivery of the administration tasks to the clinical team

The post holder will also be required to support the specialty Coordinator and wider clerical team within the service and deputise for the Speciality Coordinator as and when required.

Main duties of the job

By joining our team you will contribute to the provision of an effective administration service, your main role being to provide comprehensive organisational and secretarial support to the consultants and team as well as communicating with external healthcare services. This will include typing of clinical and general correspondence and dealing with telephone enquiries. Updating systems, booking appointments, monitoring waiting lists and utilisation of clinics.

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Details

Date posted

09 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

251-MED8716LTC

Job locations

Basingstoke

Aldermaston Road

Basingstoke

RG24 9NA


Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person Specification

Training & Qualifications

Essential

  • Good standard of general education - English language of GCSE or Equivalent
  • Audio typing at RSA III, equivalent or experience
  • Recognised compute literacy course or equivalent

Desirable

  • PA/secretarial qualification or experience
  • NHS Internal systems

Experience & Knowledge

Essential

  • Previous secretarial experience
  • IT Systems (Word, Excel etc)
  • Experience working in a busy team

Desirable

  • Previous NHS experience
  • Medical Terminology
  • Internal systems

SKills & Ability

Essential

  • Good verbal and written communication
  • Ability to work to tight deadlines and take on new processes

Other Requirements

Essential

  • Flexible and adaptability to changing situations
  • Self-motivated
  • Well organised
Person Specification

Training & Qualifications

Essential

  • Good standard of general education - English language of GCSE or Equivalent
  • Audio typing at RSA III, equivalent or experience
  • Recognised compute literacy course or equivalent

Desirable

  • PA/secretarial qualification or experience
  • NHS Internal systems

Experience & Knowledge

Essential

  • Previous secretarial experience
  • IT Systems (Word, Excel etc)
  • Experience working in a busy team

Desirable

  • Previous NHS experience
  • Medical Terminology
  • Internal systems

SKills & Ability

Essential

  • Good verbal and written communication
  • Ability to work to tight deadlines and take on new processes

Other Requirements

Essential

  • Flexible and adaptability to changing situations
  • Self-motivated
  • Well organised

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire Hospitals NHS Foundation Trust

Address

Basingstoke

Aldermaston Road

Basingstoke

RG24 9NA


Employer's website

https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire Hospitals NHS Foundation Trust

Address

Basingstoke

Aldermaston Road

Basingstoke

RG24 9NA


Employer's website

https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Administration Lead - Specialty Medicine

Karen Webb

karen.webb@hhft.nhs.uk

01256313947

Details

Date posted

09 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

251-MED8716LTC

Job locations

Basingstoke

Aldermaston Road

Basingstoke

RG24 9NA


Supporting documents

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