Job summary
We require an enthusiastic person to work with the Medical Staffing and Education Team in a busy department.
You will provide a pro-active medical HR service for Postgraduate Doctors in Training maintaining the management of the rotational processes and advise on all aspects of the Doctors and Dentists in Training Terms & Conditions of Service and Trust policies providing guidance to medical staff, rota co-ordinators and operational managers on the correct interpretation of these.
You will be responsible for the timely and accurate data entry onto the electronic staff record system, liaising with payroll to ensure doctors are paid on time and that an efficient service is provided.
Good interpersonal skills, the ability to multi-task, work to deadlines and attention to detail are essential; a flexible approach is required which includes working across both Basingstoke and Winchester sites.
Main duties of the job
- To provide a high quality specialist advice service for all Medical trainees, clinical leads/educators in the Trust and to work closely with NHS England Wessex on the provision of training rotations for HHFT
- To maintain standards in line with Trust and NHS England Wessex policies under the guidance of NHS Employers Code of Practice
- To provide a reliable and well informed service to trainees and managers and provide advice on, and interpretation of, all Medical & Dental Terms and Conditions, practices and procedures, where there may be barriers to understanding and a requirement for sensitivity
- To deliver a timely, accurate and customer focused service
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person Specification
Qualifications
Essential
- GCSEs Grade C or above to include Maths and English
- A Level/NVQ Level 3 or equivalent
Desirable
- Certificate in Personnel Practice
- Evidence of continued development
- GCSE grade 5 or above in IT
Experience
Essential
- Work experience in administration in the NHS, health care or education sector
- Proficient in Microsoft office - Word, Excel PowerPoint, Outlook, Videoconferencing and TEAMS packages
- Good working knowledge of internet navigation
- Experience of processing sensitive, complex and confidential data and the use of spreadsheets, databases etc.
Desirable
- Experience in Medical Staffing or a similar environment
- Knowledge of NHS Medical & Dental Terms and Conditions
- Knowledge of NHS systems (ESR/Rota's)
- Working within the NHS
Skills
Essential
- Ability to communicate both, written and verbal, with relevant staff groups
- Excellent English language skills (grammar, spelling)
- High level of accuracy and attention to detail
- Ability to work under pressure, prioritise workload and meet tight deadlines
- Capable of providing, receiving and processing multifaceted information /data
- Advanced keyboard skills
- Excellent organisational skills
- Personal integrity and the ability to deal with sensitive and confidential information
- Professional in manner and behaviour
- Able to work both independently and as an effective team member
- Ability to deal with sensitive issues in a calm, discreet and responsible manner
Personal Qualities
Essential
- Team player with a flexible and positive attitude
- Ability to maintain a calm demeanour especially in high pressure situations
- Good communicator with ability to maintain team relations and build relations with Trust Managers and external partners
- Ability to cope under pressure and work to tight deadlines
- Mobility: job requires moving between different Trust sites.
- Willingness to develop skills and maintain up-to-date knowledge in the field
- Enthusiast and self-motivating, but willing to take instruction/guidance from senior team accordingly
- Flexibility on working hours in response to workload demands
Desirable
- Knowledge of Medical Staffing issues for NHS organisations
Person Specification
Qualifications
Essential
- GCSEs Grade C or above to include Maths and English
- A Level/NVQ Level 3 or equivalent
Desirable
- Certificate in Personnel Practice
- Evidence of continued development
- GCSE grade 5 or above in IT
Experience
Essential
- Work experience in administration in the NHS, health care or education sector
- Proficient in Microsoft office - Word, Excel PowerPoint, Outlook, Videoconferencing and TEAMS packages
- Good working knowledge of internet navigation
- Experience of processing sensitive, complex and confidential data and the use of spreadsheets, databases etc.
Desirable
- Experience in Medical Staffing or a similar environment
- Knowledge of NHS Medical & Dental Terms and Conditions
- Knowledge of NHS systems (ESR/Rota's)
- Working within the NHS
Skills
Essential
- Ability to communicate both, written and verbal, with relevant staff groups
- Excellent English language skills (grammar, spelling)
- High level of accuracy and attention to detail
- Ability to work under pressure, prioritise workload and meet tight deadlines
- Capable of providing, receiving and processing multifaceted information /data
- Advanced keyboard skills
- Excellent organisational skills
- Personal integrity and the ability to deal with sensitive and confidential information
- Professional in manner and behaviour
- Able to work both independently and as an effective team member
- Ability to deal with sensitive issues in a calm, discreet and responsible manner
Personal Qualities
Essential
- Team player with a flexible and positive attitude
- Ability to maintain a calm demeanour especially in high pressure situations
- Good communicator with ability to maintain team relations and build relations with Trust Managers and external partners
- Ability to cope under pressure and work to tight deadlines
- Mobility: job requires moving between different Trust sites.
- Willingness to develop skills and maintain up-to-date knowledge in the field
- Enthusiast and self-motivating, but willing to take instruction/guidance from senior team accordingly
- Flexibility on working hours in response to workload demands
Desirable
- Knowledge of Medical Staffing issues for NHS organisations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
