Job summary
The Medical Education Team are very keen to further develop and raise the profile of Medical Education at Hampshire Hospitals NHS Foundation Trust and we see this role as fundamental to delivering this. This is an opportunity to join our team at a time when exciting new initiatives for ongoing development of medical education and quality improvements are being scoped and implemented.
We are looking to recruit an enthusiastic, self motivated and dynamic individual Quality Co-ordinator to join our small team at Hampshire Hospitals who is interested in the education of doctors of all grades.
Hampshire Hospitals NHS Foundation Trust (HHFT) provides hospital services to around 570,000 people living in Hampshire and parts of West Berkshire, and specialist services to patients from all over the country. We deliver a full range of district hospital services in a variety of locations.
Main duties of the job
The post holder will have key roles in event management for quality visits, maintain staffing establishment/circulation lists, and work with the team on collation, analysis and presentation of information related to overseeing the quality assurance functions.
Working closely with managers, doctors and the wider team, the co-ordinator will be expected to work with a degree of autonomy, exercising initiative and judgement within agreed boundaries.
Excellent IT skills, a professional and friendly communication style, and high levels of accuracy and attention to detail are essential to the role.
About us
The Medical Education/Staffing team is a small friendly team, no two days are the same. We are constantly striving for improvement and excellence. The Trust values are integral within the team.
There are development opportunities within the role as well as within the Trust and through NHS England
The role is flexible, with cross site working, working from home and flexible working patterns
Job description
Job responsibilities
The successful candidate must be an enthusiastic and organised individual with experience in carrying out a range of administrative duties.
Further information can be found within the job description
Job description
Job responsibilities
The successful candidate must be an enthusiastic and organised individual with experience in carrying out a range of administrative duties.
Further information can be found within the job description
Person Specification
Qualifications
Essential
- GCSEs Grade C/5 or above to include Maths and English
- A Level/NVQ Level 3 or equivalent
Desirable
- Evidence of continued development
- GCSE grade C/5 or above in IT
Experience
Essential
- Work experience in administration in the NHS, health care or education sector
- Proficient in Microsoft office - Word, Excel PowerPoint, Outlook, Videoconferencing and TEAMS packages.
- Good working knowledge of internet navigation
- Experience of processing sensitive, complex and confidential data and the use of spreadsheets, databases etc.
Desirable
- Relevant previous experience of either Undergraduate or Postgraduate Medical Education
- Understanding of the education pathway for postgraduate doctors
- Experience of handling and interrogating data
Skills
Essential
- Ability to communicate both, written and verbal, with relevant staff groups
- Excellent English language skills (grammar, spelling)
- High level of accuracy and attention to detail
- Ability to work under pressure, prioritise workload and meet tight deadlines
- Capable of providing, receiving and processing multifaceted information /data
- Advanced keyboard skills; proficient in taking notes of meetings
- Excellent organisational skills including programmes and events
- Personal integrity and the ability to deal with sensitive and confidential information
- The ability to work well under pressure
- Professional in manner and behaviour
- Able to work both independently and as an effective team member
- oAbility to deal with sensitive issues in a calm, discreet and responsible manner
Desirable
- Experience of minute taking in an administrative role
- Previous training course administration
Personal Qualities
Essential
- Team player with a flexible and positive attitude
- Ability to maintain a calm demeanour especially in high pressure situations
- Good communicator with ability to maintain team relations and build relations with Trust Managers and external partners
- Mobility: job requires moving between different Trust sites.
- Willingness to develop skills and maintain up-to-date knowledge in the field
- Enthusiast and self-motivating, but willing to take instruction/guidance from senior team accordingly
- Flexibility on working hours in response to workload demands
Person Specification
Qualifications
Essential
- GCSEs Grade C/5 or above to include Maths and English
- A Level/NVQ Level 3 or equivalent
Desirable
- Evidence of continued development
- GCSE grade C/5 or above in IT
Experience
Essential
- Work experience in administration in the NHS, health care or education sector
- Proficient in Microsoft office - Word, Excel PowerPoint, Outlook, Videoconferencing and TEAMS packages.
- Good working knowledge of internet navigation
- Experience of processing sensitive, complex and confidential data and the use of spreadsheets, databases etc.
Desirable
- Relevant previous experience of either Undergraduate or Postgraduate Medical Education
- Understanding of the education pathway for postgraduate doctors
- Experience of handling and interrogating data
Skills
Essential
- Ability to communicate both, written and verbal, with relevant staff groups
- Excellent English language skills (grammar, spelling)
- High level of accuracy and attention to detail
- Ability to work under pressure, prioritise workload and meet tight deadlines
- Capable of providing, receiving and processing multifaceted information /data
- Advanced keyboard skills; proficient in taking notes of meetings
- Excellent organisational skills including programmes and events
- Personal integrity and the ability to deal with sensitive and confidential information
- The ability to work well under pressure
- Professional in manner and behaviour
- Able to work both independently and as an effective team member
- oAbility to deal with sensitive issues in a calm, discreet and responsible manner
Desirable
- Experience of minute taking in an administrative role
- Previous training course administration
Personal Qualities
Essential
- Team player with a flexible and positive attitude
- Ability to maintain a calm demeanour especially in high pressure situations
- Good communicator with ability to maintain team relations and build relations with Trust Managers and external partners
- Mobility: job requires moving between different Trust sites.
- Willingness to develop skills and maintain up-to-date knowledge in the field
- Enthusiast and self-motivating, but willing to take instruction/guidance from senior team accordingly
- Flexibility on working hours in response to workload demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
