Job summary
Fixed Term Contract - 12 months maternity cover
Part Time - 20 hours per week
To provide administrative support to the GP Associate Postgraduate Dean (AD), GP Training Programme Directors (TPD), GP Tutor and GP Training Programme Manager. This involves supervising, overseeing and co-ordinating the administrative requirements associated with delivering the GP Training Programme, post graduate medical education plus post CCT GP and Practice Nurse education and continuing professional development (CPD) through the Swindon GP Education Trust. As part of the full Academy administration team, assist in the day to day operational running of the Academy including reception cover when needed.
Main duties of the job
To understand and oversee the administration of GP Medical Education delivered by the Academy and across primary care, including receiving complex and confidential information and dealing sensitively and appropriately to this information.Support the GP Training Programme Manager to deliver the GP Training Programme and all GP Post Graduate Medical, post CCT and PN education. Using analysis of relevant data to produce reports for NHSEWTE, School of Primary Care (SoPC), Swindon GP Education Trust (SET) and, on behalf of SET, the Charity Commission and liaising closely with the same.To work within relevant policies and procedures and, where appropriate, to suggest changes and improvements to practices and protocols within the Medical and GP Education Department.Evaluation of mandatory teaching programmes for GP trainee doctors, CPD for post CCT GPs and Practice Nurses through liaison with the relevant leads and GP Training Programme Manager.With the relevant TPD and the GP Training Programme Manager, responsibility for the planning and coordination of the training placements for GP trainees across their three years of training. This includes working and liasing with NHSEWTE SoPC and the Medical Staffing Departments of the lead employer, Gloucester NHSFT, and Great Western NHSFT.
About us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job description
Job responsibilities
On behalf of the AD and GP Training Programme Manager, have the knowledge and responsibility for the planning, coordination and maintaining of data required for the full mandatory reapproval processes for GP Educational Supervisors, Clinical Supervisors and Out of Hours Supervisors and administer the GP TPD appraisal process for the AD.Work with and oversee GP administration colleagues in the delivery, administration, evaluation and quality of trainee teaching, GP medical education and CPD courses and be responsible for the day to day supervision of the GP education administrators including the Swindon GP Education Trust Administrator.Responsible for keeping up to date financial records regarding invoicing, collecting and banking of SET membership, course payments and cost analysis. Within strict deadlines, prepare annual accounts on behalf of SET for submission to an independent accountant, SET Executive Committee and Trustees and the formal end of year returns to the Charity Commission.
Job description
Job responsibilities
On behalf of the AD and GP Training Programme Manager, have the knowledge and responsibility for the planning, coordination and maintaining of data required for the full mandatory reapproval processes for GP Educational Supervisors, Clinical Supervisors and Out of Hours Supervisors and administer the GP TPD appraisal process for the AD.Work with and oversee GP administration colleagues in the delivery, administration, evaluation and quality of trainee teaching, GP medical education and CPD courses and be responsible for the day to day supervision of the GP education administrators including the Swindon GP Education Trust Administrator.Responsible for keeping up to date financial records regarding invoicing, collecting and banking of SET membership, course payments and cost analysis. Within strict deadlines, prepare annual accounts on behalf of SET for submission to an independent accountant, SET Executive Committee and Trustees and the formal end of year returns to the Charity Commission.
Person Specification
Qualifications
Essential
- Good level of education. 4 GCSEs or equivalent including English language
- Diploma Level qualification in a relevant subject or equivalent knowledge and experience
Experience
Essential
- Good knowledge of Microsoft Word, Excel, Powerpoint & Outlook
- Relevant experience of administrative or PA/Secretarial post
- Experience of working in a busy environment
- Experience of team working
Desirable
- Supervisory experience
- Experience of working with Doctors in Training
Person Specification
Qualifications
Essential
- Good level of education. 4 GCSEs or equivalent including English language
- Diploma Level qualification in a relevant subject or equivalent knowledge and experience
Experience
Essential
- Good knowledge of Microsoft Word, Excel, Powerpoint & Outlook
- Relevant experience of administrative or PA/Secretarial post
- Experience of working in a busy environment
- Experience of team working
Desirable
- Supervisory experience
- Experience of working with Doctors in Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
