Job summary
At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.
We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.
Are you looking to join a friendly and progressive pharmacy team, which is focused on ensuring that all our patients receive safe, clinically effective and cost-efficient medicines?
The successful applicant will ensure effective processing of invoices, credit notes and other authorisations arising from the purchase of pharmaceuticals including homecare. Liaising with suppliers, home care providers, procurement lead and procurement staff to resolve routine and complex payment queries. They will provide general clerical and administrative support to the Pharmacy Stores & Purchasing Service.
Main duties of the job
In joining our team, we would like you to support our culture of improving together, inspire other team members, embrace change, and demonstrate a patient- centred approach. In return, we will support you in developing your knowledge and skills, and in your future career development.
We embrace new technologies. Our pharmacy robots are invaluable members of our team; electronic prescribing is well-established in almost all inpatient and outpatient settings at Great Western Hospital; we use CareFlow EPR electronic patient records system and NerveCentre for electronic pharmacy handover notes.
About us
STAR VALUES
Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Job description
Job responsibilities
- Receive, validate and process in a timely manner via the Pharmacy Computerised systems invoices, credit notes and other authorisations for payment / rebate pertaining to the Pharmacy Department
- Utilise the e-invoicing system to interrogate, extract and process invoices from suppliers who subscribe to the service
- Maintains a system for managing invoices discrepancies, including communicating with suppliers, pursuing over/under payments and processing credits once paperwork arrives
- Managing both electronic and paper document filing and archiving systems securely and efficiently, allowing the retrieval of historic documents
- Assist the Pharmacy Procurement & Distribution Lead by facilitating off contract claims
Job description
Job responsibilities
- Receive, validate and process in a timely manner via the Pharmacy Computerised systems invoices, credit notes and other authorisations for payment / rebate pertaining to the Pharmacy Department
- Utilise the e-invoicing system to interrogate, extract and process invoices from suppliers who subscribe to the service
- Maintains a system for managing invoices discrepancies, including communicating with suppliers, pursuing over/under payments and processing credits once paperwork arrives
- Managing both electronic and paper document filing and archiving systems securely and efficiently, allowing the retrieval of historic documents
- Assist the Pharmacy Procurement & Distribution Lead by facilitating off contract claims
Person Specification
Qualifications
Essential
- GCSE or equivalent in Maths and English grade C or above
- ECDL qualification or equivalent
- Knowledge of procedures for Pharmacy Services (on the job training), experience to NVQ3 or equivalent
Desirable
- OCR Level 2 Text Processing or equivalent qualification
Experience
Essential
- IT Experience with advanced IT literacy
- Experience of administration
- Experience of a computerised finance system
Desirable
- Previous NHS work experience
- Experience of invoice processing
Person Specification
Qualifications
Essential
- GCSE or equivalent in Maths and English grade C or above
- ECDL qualification or equivalent
- Knowledge of procedures for Pharmacy Services (on the job training), experience to NVQ3 or equivalent
Desirable
- OCR Level 2 Text Processing or equivalent qualification
Experience
Essential
- IT Experience with advanced IT literacy
- Experience of administration
- Experience of a computerised finance system
Desirable
- Previous NHS work experience
- Experience of invoice processing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
