Job summary
Reporting to the Head of Emergency Preparedness, Resilience and Response (EPRR) the post holder is responsible and accountable for supporting Head of EPRR to ensure the Trust has the necessary systems and processes in place to respond to planned and unplanned events that impact on the Trusts ability to deliver its core functions. The focus must be on protecting the Trust, its staff and the patients it serves.
You will deliver specialist advice, guidance and operational delivery systems and processes which will ensure the Trust can discharge its statutory responsibilities to the people it serves. You will need to support the Head of EPRR in providing the DCOO & AEO to the Trust and assurance to the Trust Executive and Board that the organisation meets its legal duties and responsibilities. These requirements are laid down in Government Acts and specific requirements of NHS England:
o The Civil Contingencies Act (2004) - legal responsibilities.o NHS England EPRR Core Standards - to comply with the EPRR Core Standards.o Health and Social Care Act (2012) - Section 46 - Legal duty to prepare for emergencies.o NHS Standard Contract - Section 30 - Contractually required to prepare for emergencies;o NHS England Business Continuity Management Framework 2023 - continuity of key services.
Main duties of the job
o The post holder will support the Trusts response to the EPRR agenda working with Divisional and Corporate leads to ensure the Trust is able to deliver and exceed against the EPRR Core Standards
o The post holder will be a subject matter expert for EPRR matters within the Trust and act as a conduit for all guidance and information during incident response and on a day-to-day basis.
o The post holder will work autonomously, making highly complex decisions daily to meet and achieve defined results
o Development, approval and review of EPRR related plans and policies, Drafting and approving of EPRR related reports and policies
o Support ensuring EPRR corporate responsibilities are met.
o Designated CBRN trainer for the trust. Responsible for development and delivery of training and new initiatives to ensure compliance with CBRN audit.
About us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a heath and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are. We will expect your values and behaviours to reflect the STAR Values of the organisation:
Service We will put our patients first
Teamwork We will work together
Ambition We will aspire to provide the best service
Respect We will act with integrity
Job description
Job responsibilities
The post holder is expected to develop and maintain internal and external relationships with all partner agencies. Enabling a collaborative and multi-agency response to significant incidents and emergencies, ensuring patient and staff safety and well-being.
The post holder is responsible for supporting the design, development, planning and implementation of all arrangements relating to Great Western NHS Foundation Trust preparedness, resilience and, ability to respond to incidents and emergencies as defined in the Civil Contingencies Act 2004.
Knowledge, Training and Experience
To have extensive experience of working in an EPRR or emergency planning environment preferably within the NHS (Other experience within Crisis and Emergency Management is welcomed)
To be able the demonstrate an expert level knowledge and understanding of current best practice within Emergency Preparedness, Resilience and Response (EPRR) for NHS organisations.
Demonstrate extensive knowledge and experience of EPRR, Incident management and Business Continuity processes and specifically to understand and act upon current, relevant legislation, policies, procedures and guidance in relation to emergency planning specifically:
- The Civil Contingencies Act 2004
- NHS EPRR Framework 2022
- NHS England Incident Response Plan and current EPRR guidance
To be able to demonstrate a detailed understanding of the Trusts role as part of NHS and multi-agency resilience at local, Regional and National level.
Demonstrate a detailed understanding of the NHS England business continuity management toolkit and the principles included in ISO 22301
The postholder should be able to demonstrate a detailed understanding of the National Core Standards for EPRR and their importance to the Trust EPRR function to include:
- Details of individual standards, specifically those relating to Business Continuity Management
- Validation and approval of evidence
- Support to the EPRR Manager leads at all stages of the Core Standards process on standards relating to BCM
Communications and Working Relationships
- To be able to establish effective working relationships at Executive and senior management level across all Divisions of the Trust and with key stakeholders
- To be confident in negotiating and delivering on specific deadlines for projects with Divisional senior management across the Trust.
- To have a detailed understanding of the divisional structure of the Trust and the Divisional functions.
- To communicate effectively and consistently both with colleagues and callers to the service whilst retaining the ability to remain calm in difficult situations
- Communicate a range of complex or sensitive information effectively with staff and stakeholders both in planning and training as well as when liaising with others in the event of an incident.
- Provide Tactical EPRR advice and guidance to a diverse group of staff including Executives, Divisional leads and senior managers at the Trust as well as other Emergency Planning staff across all Health providers in Coventry and Warwickshire.
- Be confident in dealing with Commissioners and Regional colleagues on EPRR issues particularly Business Continuity Management and especially in liaison with the local Integrated Commissioning Board and Regional and National NHS organisations.
- To represent the Trust on NHS and multi-agency meetings and develop positive working relationships with multi agency work colleagues.
- To be able to utilise negotiation skills to ensure assurance returns are completed to timescale and, where necessary.
- To support multi-disciplinary task and finish groups on EPRR related issues across the Trust
Analytical and Judgement skills
- Awareness of the complex legislative and statutory obligations for the Trust in relation to Emergency Preparedness, Resilience & Response (EPRR) and particularly Business Continuity Management (BCM).
- Ability to analyse, evaluate and interpret relevant National and Regional guidance and policy to support the production of operational procedures.
- Lead on work to risk assess, evaluate, and audit levels of EPRR with reference to statutory requirements, guidance, best practice, and lessons identified from incident response and exercise scenarios.
- To be responsible for analysing complex data and information in relation to EPRR which will require the post holder to report to the EPRR Manager and relevant Trust working groups and committees.
- To be able to direct, challenge, review and interpret returns from Trust colleagues in relation to required assurance returns for the ICB and NHS England.
- Analyse, interpret and produce reports on training and exercises to assess learning, satisfaction, and impact.
- Have a high level of situational awareness to understand the pressures and demands on other Divisions and service areas.
- To understand and demonstrate the need for confidentiality in specific areas of EPRR work
- Support with risk assessment, risk analysis and risk management in relation to Business Continuity Management and other EPRR activities
- Lead on specific information/project analysis as directed by the Head of EPRR.
Planning and Organisational skills
To lead on the review of relevant Trust polices specifically those related to Business Continuity Management
To provide strategic guidance and lead on the design, production, review and validation of Business Continuity Management plans for both Trusts
Provide management support and direction to Divisional colleagues on the production and review of Trust and service level BCM contingency plans to ensure they are regularly reviewed and updated in a timely manner. To include:
- Review of any relevant legislation or guidance and ensure plans meet current best practice
- Analysis of current plans for fitness for purpose
- Provide subject matter expert input to the planning process
- Ensure plans are compatible with current local and Regional EPRR initiatives
- Ensure plans are completed and reviewed within agreed timeframes
To lead or support on BCM training, exercising and awareness raising sessions across the Trusts.
Be confident of dealing appropriately with enquiries from other services, including the local ICB and Regional and National NHS organisations.
Job description
Job responsibilities
The post holder is expected to develop and maintain internal and external relationships with all partner agencies. Enabling a collaborative and multi-agency response to significant incidents and emergencies, ensuring patient and staff safety and well-being.
The post holder is responsible for supporting the design, development, planning and implementation of all arrangements relating to Great Western NHS Foundation Trust preparedness, resilience and, ability to respond to incidents and emergencies as defined in the Civil Contingencies Act 2004.
Knowledge, Training and Experience
To have extensive experience of working in an EPRR or emergency planning environment preferably within the NHS (Other experience within Crisis and Emergency Management is welcomed)
To be able the demonstrate an expert level knowledge and understanding of current best practice within Emergency Preparedness, Resilience and Response (EPRR) for NHS organisations.
Demonstrate extensive knowledge and experience of EPRR, Incident management and Business Continuity processes and specifically to understand and act upon current, relevant legislation, policies, procedures and guidance in relation to emergency planning specifically:
- The Civil Contingencies Act 2004
- NHS EPRR Framework 2022
- NHS England Incident Response Plan and current EPRR guidance
To be able to demonstrate a detailed understanding of the Trusts role as part of NHS and multi-agency resilience at local, Regional and National level.
Demonstrate a detailed understanding of the NHS England business continuity management toolkit and the principles included in ISO 22301
The postholder should be able to demonstrate a detailed understanding of the National Core Standards for EPRR and their importance to the Trust EPRR function to include:
- Details of individual standards, specifically those relating to Business Continuity Management
- Validation and approval of evidence
- Support to the EPRR Manager leads at all stages of the Core Standards process on standards relating to BCM
Communications and Working Relationships
- To be able to establish effective working relationships at Executive and senior management level across all Divisions of the Trust and with key stakeholders
- To be confident in negotiating and delivering on specific deadlines for projects with Divisional senior management across the Trust.
- To have a detailed understanding of the divisional structure of the Trust and the Divisional functions.
- To communicate effectively and consistently both with colleagues and callers to the service whilst retaining the ability to remain calm in difficult situations
- Communicate a range of complex or sensitive information effectively with staff and stakeholders both in planning and training as well as when liaising with others in the event of an incident.
- Provide Tactical EPRR advice and guidance to a diverse group of staff including Executives, Divisional leads and senior managers at the Trust as well as other Emergency Planning staff across all Health providers in Coventry and Warwickshire.
- Be confident in dealing with Commissioners and Regional colleagues on EPRR issues particularly Business Continuity Management and especially in liaison with the local Integrated Commissioning Board and Regional and National NHS organisations.
- To represent the Trust on NHS and multi-agency meetings and develop positive working relationships with multi agency work colleagues.
- To be able to utilise negotiation skills to ensure assurance returns are completed to timescale and, where necessary.
- To support multi-disciplinary task and finish groups on EPRR related issues across the Trust
Analytical and Judgement skills
- Awareness of the complex legislative and statutory obligations for the Trust in relation to Emergency Preparedness, Resilience & Response (EPRR) and particularly Business Continuity Management (BCM).
- Ability to analyse, evaluate and interpret relevant National and Regional guidance and policy to support the production of operational procedures.
- Lead on work to risk assess, evaluate, and audit levels of EPRR with reference to statutory requirements, guidance, best practice, and lessons identified from incident response and exercise scenarios.
- To be responsible for analysing complex data and information in relation to EPRR which will require the post holder to report to the EPRR Manager and relevant Trust working groups and committees.
- To be able to direct, challenge, review and interpret returns from Trust colleagues in relation to required assurance returns for the ICB and NHS England.
- Analyse, interpret and produce reports on training and exercises to assess learning, satisfaction, and impact.
- Have a high level of situational awareness to understand the pressures and demands on other Divisions and service areas.
- To understand and demonstrate the need for confidentiality in specific areas of EPRR work
- Support with risk assessment, risk analysis and risk management in relation to Business Continuity Management and other EPRR activities
- Lead on specific information/project analysis as directed by the Head of EPRR.
Planning and Organisational skills
To lead on the review of relevant Trust polices specifically those related to Business Continuity Management
To provide strategic guidance and lead on the design, production, review and validation of Business Continuity Management plans for both Trusts
Provide management support and direction to Divisional colleagues on the production and review of Trust and service level BCM contingency plans to ensure they are regularly reviewed and updated in a timely manner. To include:
- Review of any relevant legislation or guidance and ensure plans meet current best practice
- Analysis of current plans for fitness for purpose
- Provide subject matter expert input to the planning process
- Ensure plans are compatible with current local and Regional EPRR initiatives
- Ensure plans are completed and reviewed within agreed timeframes
To lead or support on BCM training, exercising and awareness raising sessions across the Trusts.
Be confident of dealing appropriately with enquiries from other services, including the local ICB and Regional and National NHS organisations.
Person Specification
Education, Qualifications and Training
Essential
- Degree-level qualification or equivalent professional experience in emergency management, risk, resilience or related discipline
- Evidence of postgraduate study or equivalent experiential learning at Master's level
- Formal training in Incident Command (JESIP or equivalent)
- Business Continuity Management Certification (e.g. BCI, ISO or equivalent)
- Evidence of continued professional development
- Understanding of statutory duties under Civil Contingencies legislation and NHS EPRR Framework (via experience or training)
Desirable
- Master's degree in Emergency Management, Risk, Healthcare Leadership or related field
- Accredited Business Continuity qualification (e.g. CBCI, DBCI or equivalent)
- Major Incident or Multi-Agency Tactical Command qualification
- Leadership qualification (e.g. NHS Leadership Academy program)
- Train-the-trainer qualification for emergency preparedness education
Experience
Essential
- Significant experience in EPRR within an NHS or comparable high-risk organisation
- Experience of developing and implementing Major Incident Plans
- Experience of leading or coordinating multi-agency exercises
- Experience of Business Continuity programme management
- Experience of providing assurance reporting to senior leadership
- Experience of managing complex incidents or contributing to real-time incident response
Desirable
- Experience within an Acute hospital environment
- Experience working with Integrated Care Systems
Person Specification
Education, Qualifications and Training
Essential
- Degree-level qualification or equivalent professional experience in emergency management, risk, resilience or related discipline
- Evidence of postgraduate study or equivalent experiential learning at Master's level
- Formal training in Incident Command (JESIP or equivalent)
- Business Continuity Management Certification (e.g. BCI, ISO or equivalent)
- Evidence of continued professional development
- Understanding of statutory duties under Civil Contingencies legislation and NHS EPRR Framework (via experience or training)
Desirable
- Master's degree in Emergency Management, Risk, Healthcare Leadership or related field
- Accredited Business Continuity qualification (e.g. CBCI, DBCI or equivalent)
- Major Incident or Multi-Agency Tactical Command qualification
- Leadership qualification (e.g. NHS Leadership Academy program)
- Train-the-trainer qualification for emergency preparedness education
Experience
Essential
- Significant experience in EPRR within an NHS or comparable high-risk organisation
- Experience of developing and implementing Major Incident Plans
- Experience of leading or coordinating multi-agency exercises
- Experience of Business Continuity programme management
- Experience of providing assurance reporting to senior leadership
- Experience of managing complex incidents or contributing to real-time incident response
Desirable
- Experience within an Acute hospital environment
- Experience working with Integrated Care Systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
