Job summary
Children's and Maternity Safeguarding Administrator 16 hours per week - Monday and Friday Only
To provide efficient and comprehensive administrative support to the Named Doctor, Named Nurse for Safeguarding Children and Young People and the Named Safeguarding Midwife as part of an Integrated Safeguarding service The post holder will work closely with the Children and maternity safeguarding team to support and keep updated relevant contract, schedule and activity databases.Work with the Trust's systems and processes, assuring practice complies with legislative and regulatory duties.A requirement to communicate with a wide range of internal and external stakeholders ensuring safeguarding risk information is shared appropriately and in a timely way
Main duties of the job
1. To maintain responsibility for Children and Maternity Safeguarding administration processes.2. Provide administrative support to the Children's Safeguarding and Maternity Team. This includes the production of a variety of documents, such as safeguarding reports, action plans and serious case reviews, as requested by the Safeguarding Team3. Provide administrative support for the Child Death Review Panel4. Co-ordinate the various reports required for strategy meetings to ensure that full reports are supplied5. In liaison with members of the safeguarding team proactively maintain and update diaries, usinginitiative and judgment to make, reschedule or cancel appointments according to incoming and existing work priorities and availability6. To support the team to maintain and upload secure and confidential electronic safeguarding patient related information on the Patient Data Systems e.g. Careflow - as requested by the safeguarding team
7. Monitor and update the Children and Maternity safeguarding webpages to ensure that information remains up to date.8. To consult with internal and external professionals as requested by the safeguarding Children & maternity team and to ensure appropriate follow up action is taken9. Maintain an awareness and sensitivity to the work needs and priorities of the Children's Safeguarding Team ensuring time, privacy and appropriate resources are made available to them to ensure work is completed within deadline
About us
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."
The safeguarding team at the Great Western Hospitals is a dynamic Professional and supportive team who are passionate about the protection of vulnerable people of all ages. The teams works closely across the specialties of adult, maternity and children's Safeguarding.
Job description
Job responsibilities
1. To maintain responsibility for Children and Maternity Safeguarding administration processes.2. Provide administrative support to the Childrens Safeguarding and Maternity Team. This includesthe production of a variety of documents, such as safeguarding reports, action plans and seriouscase reviews, as requested by the Safeguarding Team3. Provide administrative support for the Child Death Review Panel4. Co-ordinate the various reports required for strategy meetings to ensure that full reports aresuppliedPage 2 of 45. In liaison with members of the safeguarding team proactively maintain and update diaries, usinginitiative and judgment to make, reschedule or cancel appointments according to incoming andexisting work priorities and availability6. To support the team to maintain and upload secure and confidential electronic safeguarding patientrelated information on the Patient Data Systems e.g.,Careflow as requested by the safeguardingteam7. Monitor and update the Children and Maternity safeguarding webpages to ensure that informationremains up to date.8. To consult with internal and external professionals as requested by the safeguarding Children &maternity team and to ensure appropriate follow up action is taken9. Maintain an awareness and sensitivity to the work needs and priorities of the ChildrensSafeguarding Team ensuring time, privacy and appropriate resources are made available to them toensure work is completed within deadline10. In liaison with the Named Nurse/Midwife co-ordinate and compile meeting documentation inpreparation for meeting attendance11. Co-ordinate and compile meeting documentation, including minute taking, for the Maternity, Adultand Childrens Operational meetings and forums12. There will be a requirement to occasionally take minutes of other associated meetings13. To respond to urgent requests from stakeholders and communicate the message in an accurateand timely manner14. To assist with service surveys and audits as required15. To maintain local safeguarding databases16. To manage own workload effectively without supervision and to undertake tasks as delegated17. To manage maintain up-to-date knowledge required to conduct the role and to undertake statutoryand mandatory and other training as requested18. Act with civility and integrity at all times, valuing and encouraging the contribution of others withinthe team and valuing diversity and inclusion in the workplace19. There may be frequent exposure to highly distressing or emotional circumstances, e.g. .childrenwho are abused or child death (take minutes, type letters of a distressing nature). The work patternmay be unpredictable and subject to interruption20. To provide relevant cross-cover in the absence of the Adult Safeguarding administrator
Job description
Job responsibilities
1. To maintain responsibility for Children and Maternity Safeguarding administration processes.2. Provide administrative support to the Childrens Safeguarding and Maternity Team. This includesthe production of a variety of documents, such as safeguarding reports, action plans and seriouscase reviews, as requested by the Safeguarding Team3. Provide administrative support for the Child Death Review Panel4. Co-ordinate the various reports required for strategy meetings to ensure that full reports aresuppliedPage 2 of 45. In liaison with members of the safeguarding team proactively maintain and update diaries, usinginitiative and judgment to make, reschedule or cancel appointments according to incoming andexisting work priorities and availability6. To support the team to maintain and upload secure and confidential electronic safeguarding patientrelated information on the Patient Data Systems e.g.,Careflow as requested by the safeguardingteam7. Monitor and update the Children and Maternity safeguarding webpages to ensure that informationremains up to date.8. To consult with internal and external professionals as requested by the safeguarding Children &maternity team and to ensure appropriate follow up action is taken9. Maintain an awareness and sensitivity to the work needs and priorities of the ChildrensSafeguarding Team ensuring time, privacy and appropriate resources are made available to them toensure work is completed within deadline10. In liaison with the Named Nurse/Midwife co-ordinate and compile meeting documentation inpreparation for meeting attendance11. Co-ordinate and compile meeting documentation, including minute taking, for the Maternity, Adultand Childrens Operational meetings and forums12. There will be a requirement to occasionally take minutes of other associated meetings13. To respond to urgent requests from stakeholders and communicate the message in an accurateand timely manner14. To assist with service surveys and audits as required15. To maintain local safeguarding databases16. To manage own workload effectively without supervision and to undertake tasks as delegated17. To manage maintain up-to-date knowledge required to conduct the role and to undertake statutoryand mandatory and other training as requested18. Act with civility and integrity at all times, valuing and encouraging the contribution of others withinthe team and valuing diversity and inclusion in the workplace19. There may be frequent exposure to highly distressing or emotional circumstances, e.g. .childrenwho are abused or child death (take minutes, type letters of a distressing nature). The work patternmay be unpredictable and subject to interruption20. To provide relevant cross-cover in the absence of the Adult Safeguarding administrator
Person Specification
Qualifications
Essential
- GCSE Grade C in English (or equivalent)
- Additional evidence of good basic education to GCSE standard
- Demonstrable working knowledge of Microsoft packages (esp. Word and Excel)
Desirable
- Certificate in Medical Terminology
- European Computer Driving Licence (ECDL) or equivalent
- Evidence of further formal learning
Experience
Essential
- Experience working in an administrative role in an NHS or social care setting
- Experience of working within an office environment
- Management of electronic diaries
- Working collaboratively in a team
- Working to deadlines
Desirable
- Knowledge of medical terminology
Knowledge and Skills
Essential
- Excellent typing skills, including quality minute taking ability
- Ability to prioritise workload
- Excellent organisational skills
- Excellent communication skills
- Ability to work effectively and independently and as a team
- Ability to work flexibly in a challenging environment
Person Specification
Qualifications
Essential
- GCSE Grade C in English (or equivalent)
- Additional evidence of good basic education to GCSE standard
- Demonstrable working knowledge of Microsoft packages (esp. Word and Excel)
Desirable
- Certificate in Medical Terminology
- European Computer Driving Licence (ECDL) or equivalent
- Evidence of further formal learning
Experience
Essential
- Experience working in an administrative role in an NHS or social care setting
- Experience of working within an office environment
- Management of electronic diaries
- Working collaboratively in a team
- Working to deadlines
Desirable
- Knowledge of medical terminology
Knowledge and Skills
Essential
- Excellent typing skills, including quality minute taking ability
- Ability to prioritise workload
- Excellent organisational skills
- Excellent communication skills
- Ability to work effectively and independently and as a team
- Ability to work flexibly in a challenging environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
