Medical Secretary
Great Western Hospitals NHS Foundation Trust
The closing date is 03 December 2024
Job summary
MEDICAL SECRETARY - 37.5 HOURS PER WEEK 1-YEAR FIXED TERM CONTRACT
We are seeking a Medical Secretary to join the Women's and Children's Administrative team.
Main duties of the job
To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children's Administration.
To facilitate the smooth running of the department and the service by acting as the main point of communication with patients and their families, GP's and other health care staff.
About us
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."
Job description
Job responsibilities
Work as part of a team providing a full secretarial service. This will include the following:1. Prioritise workload according to service requirements and urgency; working on owninitiative and referring to the appropriate manager as required.2. Using Microsoft Office IT packages and databases to provide efficient, high quality adminservices including audiotyping.3. Type correspondence relating to other areas of the Consultants work.4. Complete administrative tasks and typing relating to Oncology, including organisingappointments following MDT.5. Ensure each patient who has an episode of care in the Department has all the relevantdetails relating to his/her care correspondence, diagnostic investigation reports etc. documented and filed appropriately in the notes, as soon as is practicable, uponreceipt/despatch.6. Arrange appointments as necessary.
Job description
Job responsibilities
Work as part of a team providing a full secretarial service. This will include the following:1. Prioritise workload according to service requirements and urgency; working on owninitiative and referring to the appropriate manager as required.2. Using Microsoft Office IT packages and databases to provide efficient, high quality adminservices including audiotyping.3. Type correspondence relating to other areas of the Consultants work.4. Complete administrative tasks and typing relating to Oncology, including organisingappointments following MDT.5. Ensure each patient who has an episode of care in the Department has all the relevantdetails relating to his/her care correspondence, diagnostic investigation reports etc. documented and filed appropriately in the notes, as soon as is practicable, uponreceipt/despatch.6. Arrange appointments as necessary.
Person Specification
Qualifications
Essential
- 4 x GCSE's at Grade 5 and above, including English Language (or equivalent)
- Basic IT qualification
- Demonstrable working knowledge of Microsoft packages (esp. Word)
Desirable
- Evidence of further learning and development
Experience
Essential
- Experience of working within an office environment
- Ability to prioritise workload
- Ability to work effectively independently and as a team
- Ability to work flexibly and manage a large workload in a challenging environment
Desirable
- Knowledge of medical terminology
- Experience working in an NHS setting
- Knowledge of safeguarding processes
- Experience of audio typing
Knowledge
Essential
- Demonstrable excellent typing skills
- Good organisational skills
- Good communication skills
Person Specification
Qualifications
Essential
- 4 x GCSE's at Grade 5 and above, including English Language (or equivalent)
- Basic IT qualification
- Demonstrable working knowledge of Microsoft packages (esp. Word)
Desirable
- Evidence of further learning and development
Experience
Essential
- Experience of working within an office environment
- Ability to prioritise workload
- Ability to work effectively independently and as a team
- Ability to work flexibly and manage a large workload in a challenging environment
Desirable
- Knowledge of medical terminology
- Experience working in an NHS setting
- Knowledge of safeguarding processes
- Experience of audio typing
Knowledge
Essential
- Demonstrable excellent typing skills
- Good organisational skills
- Good communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
