Purchasing Officer
Great Western Hospitals NHS Foundation Trust
The closing date is 27 November 2024
Job summary
Part time 25 hours per week
We are looking for a Purchasing Officer to provide a proactive, comprehensive range of administrative support for purchasing of equipment forCommunity Equipment Stores, this will include liaising with supplies, other departments and services, responding effectively to enquiries from service users, referrers, other agencies and the general public. The role will be based at the Community Equipment stores. Consistently deliver a patient focused service, to promote good customer service and effective working relationships within the Integrated & Community Care Division.
This service will be transitioning to HCRG Care Group from the 1st April 2025. The successful candidate may transfer over (under Transfer of Undertakings (Protection of Employment) Regulations 2006) on the terms and conditions they are employed on. Great Western Hospitals NHS Foundation Trust is committed to ensuring a smooth transition for everyone involved.
Main duties of the job
- Responsible for the daily business support in the allocated service area accounting for business priorities.
- Responsible for raising purchase orders, process delivery notes - ensuring correct data entry of new supplies into warehouse and logistics database i.e. measurements, max user wight and related items.
- Investigate all discrepancies on delivery shortages and damaged stock received.
About us
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."
Job description
Job responsibilities
- Create, design and compile financial spread sheets, use pivot tables to summarise data to create graphs and produce reports for audit purposes.
- Match up and process invoices ready for payment; obtain missing invoices, query price changes -authorised to allow price increases.
- Request quotes, add new suppliers and products onto database.
- Raise invoice and cheque requests.
- Responsible of monthly stock take of non-stock products.
- Responsible for maintaining an accurate record of weekly deliveries and collections made.
- Responsible for various financial reports to show quarterly and yearly spend with suppliers.
- Provide holiday and sickness cover for Business Support team when required.
- Utilise financial IT system to search payments made.
- Attend Prescriber User Group meetings (and take minutes).
- Build and maintain good relationships with suppliers.
Please see the attached job description for full information
Job description
Job responsibilities
- Create, design and compile financial spread sheets, use pivot tables to summarise data to create graphs and produce reports for audit purposes.
- Match up and process invoices ready for payment; obtain missing invoices, query price changes -authorised to allow price increases.
- Request quotes, add new suppliers and products onto database.
- Raise invoice and cheque requests.
- Responsible of monthly stock take of non-stock products.
- Responsible for maintaining an accurate record of weekly deliveries and collections made.
- Responsible for various financial reports to show quarterly and yearly spend with suppliers.
- Provide holiday and sickness cover for Business Support team when required.
- Utilise financial IT system to search payments made.
- Attend Prescriber User Group meetings (and take minutes).
- Build and maintain good relationships with suppliers.
Please see the attached job description for full information
Person Specification
Education
Essential
- GCSE Maths and English at grade C or above or equivalent or compensatory experience.
- NVQ 3 or equivalent or compensatory experience
Experience
Essential
- Ability and/or experience in co-ordinating meetings/events/conferences
- Demonstrate a flexible and adaptable approach to workload management.
- Substantial experience working in a purchasing environment.
Desirable
- Experience of and/or ability to work in a team or independently
Knowledge
Essential
- Ability to demonstrate a good working knowledge of IT including Word, Excel and email.
- Demonstrate an understanding of data protection and confidentiality.
- Ability to communicate to a high standard both verbally and in writing with colleagues, service users and external agencies
- Proactively look for service delivery improvements.
Desirable
- Demonstrate an understanding of Health & Safety in the workplace.
- Demonstrate an understanding of a health and social care setting
- Ability to deal with potential difficult and challenging behaviours in a sensitive and confident manner
Person Specification
Education
Essential
- GCSE Maths and English at grade C or above or equivalent or compensatory experience.
- NVQ 3 or equivalent or compensatory experience
Experience
Essential
- Ability and/or experience in co-ordinating meetings/events/conferences
- Demonstrate a flexible and adaptable approach to workload management.
- Substantial experience working in a purchasing environment.
Desirable
- Experience of and/or ability to work in a team or independently
Knowledge
Essential
- Ability to demonstrate a good working knowledge of IT including Word, Excel and email.
- Demonstrate an understanding of data protection and confidentiality.
- Ability to communicate to a high standard both verbally and in writing with colleagues, service users and external agencies
- Proactively look for service delivery improvements.
Desirable
- Demonstrate an understanding of Health & Safety in the workplace.
- Demonstrate an understanding of a health and social care setting
- Ability to deal with potential difficult and challenging behaviours in a sensitive and confident manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
