Job summary
The Swindon Community Equipment Service team at the Great Western Hospitals NHS Foundation Trust embodies a dynamic and collaborative atmosphere dedicated to providing essential support to the community.
Committed to enhancing the quality of life for individuals with varying needs, the team exudes a sense of compassion and professionalism. Their work ethic is characterised by a tireless commitment to ensuring that patients receive the right equipment tailored to their specific requirements. The team's collaborative spirit fosters an environment where expertise is shared seamlessly, creating a supportive workplace culture. In addition to making a positive impact on the lives of community members, the team at Swindon Community Equipment Service enjoys the benefits of continuous professional development, a sense of fulfilment, and the satisfaction that comes from contributing to the well-being of others in need. Their dedication to excellence reflects the values of the GWH NHS Foundation Trust, making them an integral part of the healthcare community.
The ICES and Wheelchair Procurement Supervisor will be responsible for supervising, organising, and monitoring the performance of the procurement team to maintain an efficient and safe procurement and distribution service.
Main duties of the job
- Encouraging a high standard of work at all times
- Organising and supervising the workload within the procurement team ensuring stocks are ordered, issued and sent accurately and efficiently, and ensuring the distribution systems lead to safe work practices
- Supervise and complete the ordering process to ensure that we do not run out of any essential items, helping to place orders with contracted or most cost effective suppliers.
- Keeping the to-follows list up to date, chasing up out of stock items and sorting out solutions to shortages such as ordering different brands.
- Organising and supervising daily stock checks
- Monitoring the quality of services, using agreed performance measures.
About us
"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."
Job description
Job responsibilities
- Assist and supervise for the training of staff as appropriate.
- Act as super user for the TCES catalogue, dealing with any errors and training staff in its use.
- Ensuring that staff follow the department COSHH and Health and Safety guidelines
- Keeping TCES/Procloud catalogue up to date, adding items once authorised to stock lists, and helping to review them with the clinical leads and service managers.
- Supporting and actioning product recalls by identifying affected stocks and arranging for items to be sent back to suppliers in line with relevant governance procedures.
- Undertaking routine stores duties as required.
- To ensure that the appropriate credits are obtained for items that have been returned to suppliers, wrongly invoiced and where contractors fail to meet their contractual obligations.
- To initiate and to maintain computerised records for stock items in accordance with Trust policies and procedures.
- To maintain a system for the identification of expiry dates or items nearing their expiry date and the prompt exchange, disposal or return for credit.
- Co-ordinate the accuracy and audit assessments for all staff involved in stock management duties.
- To keep records of assessments and ensure that periodical reviews take place.
- Assist in ensuring there are adequate and up to date written training manuals for all areas to assist staff in following the correct operating procedures and to have in place required information forinduction programme for all new staff to follow
Please see the attached job description for full information
Job description
Job responsibilities
- Assist and supervise for the training of staff as appropriate.
- Act as super user for the TCES catalogue, dealing with any errors and training staff in its use.
- Ensuring that staff follow the department COSHH and Health and Safety guidelines
- Keeping TCES/Procloud catalogue up to date, adding items once authorised to stock lists, and helping to review them with the clinical leads and service managers.
- Supporting and actioning product recalls by identifying affected stocks and arranging for items to be sent back to suppliers in line with relevant governance procedures.
- Undertaking routine stores duties as required.
- To ensure that the appropriate credits are obtained for items that have been returned to suppliers, wrongly invoiced and where contractors fail to meet their contractual obligations.
- To initiate and to maintain computerised records for stock items in accordance with Trust policies and procedures.
- To maintain a system for the identification of expiry dates or items nearing their expiry date and the prompt exchange, disposal or return for credit.
- Co-ordinate the accuracy and audit assessments for all staff involved in stock management duties.
- To keep records of assessments and ensure that periodical reviews take place.
- Assist in ensuring there are adequate and up to date written training manuals for all areas to assist staff in following the correct operating procedures and to have in place required information forinduction programme for all new staff to follow
Please see the attached job description for full information
Person Specification
Education
Essential
- CIPS level 3 or equivalent knowledge and desire to develop training
- Excellent numeracy and literacy skills
Desirable
- CIPS level 4 qualification
Knowledge
Essential
- Good and broad understanding of procurement processes.
- Good knowledge of the legal requirements for procurement of mobility equipment.
- Excellent IT skills including Word, Outlook, internet, intranet, excel and email
- Good organisational and time management skills
Desirable
- Knowledge of legislative aspects of supply issues
- Understanding of procedures, protocols and legal requirements governing equipment trials
- Understanding of clinical governance and implications for service including quality & audit
Experience
Essential
- Recent practical experience in a busy distribution environment
- Experience of training individuals
Desirable
- Procedure Development
- Knowledge and clear understanding of Good Distribution Practice, guidance and quality standards
- Experience of supervising, directing, organising and monitoring performance in a high pressured environment
Person Specification
Education
Essential
- CIPS level 3 or equivalent knowledge and desire to develop training
- Excellent numeracy and literacy skills
Desirable
- CIPS level 4 qualification
Knowledge
Essential
- Good and broad understanding of procurement processes.
- Good knowledge of the legal requirements for procurement of mobility equipment.
- Excellent IT skills including Word, Outlook, internet, intranet, excel and email
- Good organisational and time management skills
Desirable
- Knowledge of legislative aspects of supply issues
- Understanding of procedures, protocols and legal requirements governing equipment trials
- Understanding of clinical governance and implications for service including quality & audit
Experience
Essential
- Recent practical experience in a busy distribution environment
- Experience of training individuals
Desirable
- Procedure Development
- Knowledge and clear understanding of Good Distribution Practice, guidance and quality standards
- Experience of supervising, directing, organising and monitoring performance in a high pressured environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
