Interim Linen and uniform Team Leader

Job description

Job responsibilities

Linen Team Management

1. Day to day management of the Linen Team, ensuring all mandatory training and Trust needs are identified and reacted to.
2. To complete yearly staff appraisals, monitor progress on objectives set and offer advice and support to ensure all objectives are complete.
3. To authorise annual leave and rotas ensuring there is adequate working cover and that all official records are maintained, including time sheets, absence and leave records.
4. To be responsible for the training of both new and existing staff, participating in training and development courses as necessary, and maintaining accurate records thereof.
5. Ensure that the operations resources of the linen service are well managed and professionally conducted.
6. Look into all processes of the linen team, make changes wherever beneficial; always maintaining the quality v quantity yardstick.
7. Be fully familiar with the cost element of the linen operation and constantly make an effort to drive these costs down.
8. Produce and distribute monthly figures for linen use across the Trust, reporting these to both EFM Management and Financial Management.
9. Produce cost reports for yearly reporting by ERIC (Estates Return Information Collection).
10. Liaise and maintain a good working relationship with all ward and department heads, to help in reducing linen usage and costs across the Trust.
11. Arrange Linen Working Group and other associated meetings, with both Trust and Supplier representatives.
12. Conduct regular meetings with laundry supplier representatives to discuss any issues and proposals to ensure a professional service is supplied to the Trust.
13. Implement timely reporting and inspection processes.
14. To work in a manner which meets fully all the requirements of the BSEN 14065 HTM 01-04 and ISO Quality Standard and all relevant GWH policies and procedures relating to Control of Infection, COSHH and Health and Safety.
15. Regular reporting of progress against the original plan, based on measurable specifics.
16. To promote, arrange and distribute clothing from a clothing bank initiative, to help with the patient experience within the Trust.

Uniform Management

1. Day to day management of the uniform supplied and issued across all areas within the Trust.
2. Sourcing alternative supply routes if necessary, liaising with suppliers with regard to cost, product information and query resolution and advising orders in accordance with the Trusts Standing Financial Instructions.
3. Obtain uniform orders from staff members from all areas at the GWH and WHC.
4. Raise requisitions/place orders on an Oracle system on behalf of users and seek approval from Line Managers and Directorate Heads.
5. Check orders against the purchase order number that the right goods have been received.
6. Contact staff members to collect uniforms or arrange delivery of items to required destination.
7. Keep a stock record of uniform in stock and maintain a tidy stockroom.
8. To carry out Trust uniform standard audits across all wards and departments to ensure uniform policy is being adhered to.
9. Attend new staff inductions in the academy and attend HCA / NA inductions.
10. To collect and analyse data relating to the Trusts Uniform Policy and report any findings to the EFM management team.
11. Track monthly spend against performance/budgets and report to Facilaties support manager as required.

Post

1. Day to day contact with the Post Room Team, as per PFI contract.
2. Monitoring of franking machines and monitoring credit used on a daily basis.
3. Raising any issues to our franking machine providers and any mail queries to Royal Mail.

Other duties

1. To support and deputise for other Team Leaders within EFM, to include Transport and Car Parking Services.
2. Maintain the welfare, morale and discipline of staff.
3. Maintain relevant mandatory training and be autonomous in deciding any additional training needs required to get the job done.
4. Use own initiative when dealing with enquiries; ensuring legal guidelines are adhered to in respect of confidentiality and freedom of information.

To comply with all statutory regulations, procedures, Trust standing orders, standing financial instructions and Trust policies in general.

Person Specification

Qualifications

Essential

• Professional knowledge acquired through NVQ Level 3 or equivalent specialist training and experience.
• Willing to undertake relevant systems / IT specific training

Desirable

• Team management training or willing to work towards achieving

Knowledge

Essential

• Able to communicate technical information to a range of personnel to ensure effective decision making.
• Able to make decisions in a complex and stressful environment.
• Able to analyse a wide range of facts to ensure decisions are compliant with service needs
• Experience managing a team

Desirable

• Good knowledge of NHS Services.

Experience

Essential

• Experience of working on an ordering system such as Oracle
• Strong IT skills and experience of using Microsoft Word and Excel and bespoke computer systems
• Experience of using the internet as a search engine to assist with ordering and cost reduction.

Desirable

• Experience of supervising services in a complex organisation with community and acute services
• Experience of supervising complex services in the public sector
• Experience of working within an NHS environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Western Hospital

Marlborough Road

swindon

SN36BB

Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)