Job summary
We are looking for an enthusiastic administrator to work within our friendly team. The Hotel Services team provides cleaning, catering and waste services to the patients, visitors and staff of Chippenham Community Hospital.
Administration is an important part of the delivery of our service and along with our diligent, professional and hardworking caterers and cleaners you will be a much valued part of the team.
Main duties of the job
The job role requires an organized and self motivated individual with excellent attention to detail and good IT skills.
Supporting the Catering Service to keep accurate financial records, placing orders for goods and services and being a point of contact to our suppliers.
About us
Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Job description
Job responsibilities
- To provide full clerical support, including dealing with correspondence (physical and electronic), filing, general record keeping, minute taking and distribution, maintaining stationery stock, and dealing with incoming telephone calls, taking action as necessary.
- Liaising with Managers, Supervisors and department staff together with staff from other departments and tenants on site.
- Carrying out ad hoc business-related tasks and providing support and guidance to staff within the service.
- To maintain department information systems for Catering Income and Expenditure, Meal take-up figures, Ward/provisions issues, Caf takings, Provisions expenditure.
- To check and receipt Catering Department deliveries against orders, reconciling any discrepancies.
- To assist in the printing and distribution of In - Patient Menus for community sites and to ensure all have up to date and adequate stock.
- To keep records for and reconcile petty cash.
- To keep records for and reconcile caf takings.
- To place orders for provisions, goods and equipment, dealing directly with suppliers using the Trusts electronic ordering system.
- Code and check invoices, and where necessary reconcile queries/discrepancies.
Please refer to the Job Description for full details.
Job description
Job responsibilities
- To provide full clerical support, including dealing with correspondence (physical and electronic), filing, general record keeping, minute taking and distribution, maintaining stationery stock, and dealing with incoming telephone calls, taking action as necessary.
- Liaising with Managers, Supervisors and department staff together with staff from other departments and tenants on site.
- Carrying out ad hoc business-related tasks and providing support and guidance to staff within the service.
- To maintain department information systems for Catering Income and Expenditure, Meal take-up figures, Ward/provisions issues, Caf takings, Provisions expenditure.
- To check and receipt Catering Department deliveries against orders, reconciling any discrepancies.
- To assist in the printing and distribution of In - Patient Menus for community sites and to ensure all have up to date and adequate stock.
- To keep records for and reconcile petty cash.
- To keep records for and reconcile caf takings.
- To place orders for provisions, goods and equipment, dealing directly with suppliers using the Trusts electronic ordering system.
- Code and check invoices, and where necessary reconcile queries/discrepancies.
Please refer to the Job Description for full details.
Person Specification
Qualifications
Essential
- Educated to GCSE level in English and Maths or equivalent
Desirable
- NVQ Level 2 or equivalent experience
- Basic Food Hygiene
- ECDL / CLAIT
Experience
Essential
- Data input
- Microsoft Office (Excel and Word)
- Knowledge of data protection and confidentiality
- Previous administrative work in a pressurised environment
- Provision of Excellent Customer care
Desirable
- Previous NHS / Social Care experience
- Basic knowledge of databases
- Knowledge of Health Service / Social Care
- Working knowledge of Health and Safety in the workplace
- Experience of working within a multidisciplinary team
Person Specification
Qualifications
Essential
- Educated to GCSE level in English and Maths or equivalent
Desirable
- NVQ Level 2 or equivalent experience
- Basic Food Hygiene
- ECDL / CLAIT
Experience
Essential
- Data input
- Microsoft Office (Excel and Word)
- Knowledge of data protection and confidentiality
- Previous administrative work in a pressurised environment
- Provision of Excellent Customer care
Desirable
- Previous NHS / Social Care experience
- Basic knowledge of databases
- Knowledge of Health Service / Social Care
- Working knowledge of Health and Safety in the workplace
- Experience of working within a multidisciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
