Job summary
An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department for a 12 month secondment / fixed term appointment.
Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the Department.
You will be expected to accurately input specimen details, descriptions and reports onto the Laboratory Information Management system. To take part in quality assurance within the role to maintain department standards, as set out by UKAS ISO15189.
Main duties of the job
Successful applicant will join the Cellular Pathology Secretarial team and carry out all aspects of administration within the department. For full details see the responsibilities listed below, and in the attached job description.
All tasks will be completed following departmental standard operating procedures. The post holder will undergo a period of training then will work unsupervised once deem competent.
About us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are. We will expect your values and behaviors to reflect the STAR Values of the organization:
Service We will put our patients firstTeamwork We will work togetherAmbition We will aspire to provide the best serviceRespect We will act with integrity
Job description
Job responsibilities
1. Use the pathology IT system (Winpath) to input and retrieve information concerning patients and specimens, maintaining at all times a high degree of accuracy.
2. Produce accurately typed and formatted Cellular Pathology reports from handwritten or audio dictation, using template reports where available. These reports are confidential and may be of a sensitive nature e.g. cancer diagnosis, fertility assessment etc.
3. Accurately upload reports from external providers to Winpath. This may involve copy-typing hard copies, or copy-and-pasting electronic reports, with subsequent formatting to bring the reports in line with Cellular Pathology report templates.
4. Type letters and other correspondence for Cellular Pathology medical staff.
5. Print Cellular Pathology reports when necessary, for distribution via post or email.
Please see attached job description for further information.
Job description
Job responsibilities
1. Use the pathology IT system (Winpath) to input and retrieve information concerning patients and specimens, maintaining at all times a high degree of accuracy.
2. Produce accurately typed and formatted Cellular Pathology reports from handwritten or audio dictation, using template reports where available. These reports are confidential and may be of a sensitive nature e.g. cancer diagnosis, fertility assessment etc.
3. Accurately upload reports from external providers to Winpath. This may involve copy-typing hard copies, or copy-and-pasting electronic reports, with subsequent formatting to bring the reports in line with Cellular Pathology report templates.
4. Type letters and other correspondence for Cellular Pathology medical staff.
5. Print Cellular Pathology reports when necessary, for distribution via post or email.
Please see attached job description for further information.
Person Specification
Education, Qualifications and Training
Essential
- GCSE grade C or above in English, or equivalent
Desirable
- European Computer Driving Licence (ECDL)
- Secretarial qualification
- Administration qualification
- RSA2 or equivalent in keyboard skills
Experience
Essential
- Previous secretarial/administrative experience
Desirable
- Previous experience of working within pathology
- Previous experience of working in a hospital
- A knowledge of pathology-specific medical terminology
- Experience in using Microsoft office packages, especially Word and Excel
- Customer services experience
Knowledge and Skills
Essential
- Numerate and Literate to a high level
- Excellent communication and interpersonal skills
- Proven attention to detail and accuracy
- Excellent keyboard skills
- Audio-typing skills skills
Person Specification
Education, Qualifications and Training
Essential
- GCSE grade C or above in English, or equivalent
Desirable
- European Computer Driving Licence (ECDL)
- Secretarial qualification
- Administration qualification
- RSA2 or equivalent in keyboard skills
Experience
Essential
- Previous secretarial/administrative experience
Desirable
- Previous experience of working within pathology
- Previous experience of working in a hospital
- A knowledge of pathology-specific medical terminology
- Experience in using Microsoft office packages, especially Word and Excel
- Customer services experience
Knowledge and Skills
Essential
- Numerate and Literate to a high level
- Excellent communication and interpersonal skills
- Proven attention to detail and accuracy
- Excellent keyboard skills
- Audio-typing skills skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
