Medical Typist / Administrator

Great Western Hospitals NHS Foundation Trust

This job is now closed

Job summary

The Gastroenterology Department at the Great Western Hospital in Swindon is looking for a Medical Typist / Administrator who is reliable and enthusiastic to join their friendly team.

Previous experience in the NHS is preferred but not essential.

The successful post holder will have excellent secretarial qualifications and the knowledge of Microsoft Word, good communication skills and a mature and professional approach. The ability to work well as a team member is vital as you will need to respond to the needs of the department as and when they arise. You will also liaise with patients and health care professionals to ensure the department runs smoothly.

Main duties of the job

The post will be an integral part of the Unscheduled Care secretarial group providing an efficient typing service to the division in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximisepatient care.

Main responsibilities and duties

1. Typing clinics, letters, reports, and other patient related documentation. Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.

2. Scan documents onto patient records (Careflow)

3. Learn the digital dictation system and ensure that processes are followed.

4. Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy ("Case note tracking" and "Filling in Case notes").

5. To undertake administrative (Choose and Book), clerical duties as required.

6. Prepare referral letters for clinics and forward filing.

7. Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.

8. Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.

9. Participate in regular meetings and will be actively involved in generating ideas for service improvement.

10. Promote a positive image of the Trust at all times.

About us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service - We will put our patients first

Teamwork - We will work together

Ambition - We will aspire to provide the best service

Respect - We will act with integrity

Date posted

11 April 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

249-6192131

Job locations

Great Western Hospital

Marlborough Road

Swindon

SN3 6BB

Job description

Job responsibilities

Please refer to the attached job description and person specification for further information on the role.

Job description

Job responsibilities

Please refer to the attached job description and person specification for further information on the role.

Person Specification

Qualifications

Essential

Educated GCSE (or equivalent) English and Maths
RSA II or equivalent in secretarial skills and typing
Demonstrable working knowledge of Microsoft packages- Word, Excel etc

Desirable

Certificate in Medical Terminology
European Computer Driving Licence
Secretary qualification
Willingness to actively seek personal development and training

Experience

Essential

Maintenance of computerised files

Desirable

Knowledge of security and confidential issues in relation to handling personal information
Knowledge of medical terminology

Skills

Essential

Typing skills
Ability to communicate effectively and efficiently - verbal and written
Good communication skills (written, face to face and on the telephone)
Ability to work effectively, independently and as part of a team
Audio transcription

Person Specification

Qualifications

Essential

Educated GCSE (or equivalent) English and Maths
RSA II or equivalent in secretarial skills and typing
Demonstrable working knowledge of Microsoft packages- Word, Excel etc

Desirable

Certificate in Medical Terminology
European Computer Driving Licence
Secretary qualification
Willingness to actively seek personal development and training

Experience

Essential

Maintenance of computerised files

Desirable

Knowledge of security and confidential issues in relation to handling personal information
Knowledge of medical terminology

Skills

Essential

Typing skills
Ability to communicate effectively and efficiently - verbal and written
Good communication skills (written, face to face and on the telephone)
Ability to work effectively, independently and as part of a team
Audio transcription

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information