Job summary
Hours 22.5 per week (Monday - Friday - 08.00 - 12.30)
We have an exciting opportunity for an experienced Admin Assistant / Typist to join our Team.
You will be an integral part of the Unscheduled Care Secretarial Group providing an efficient administrative service to the division in support of the work of the Medical Secretary, Consultants and other Clinical Staff and the Clinical Lead to maximise patient care.
The post holder will be able to prioritise work in order to maximise the effectiveness of the service and demonstrate a high level or organisational skills.
The candidate will demonstrate a willingness to contribute to the team objectives of the Department in providing a high quality service and support as required.
Main duties of the job
- Ensure the electronic discharge summaries are completed and sent to the General Practitioners and copies sent to the patient of patient discharged from the 4 areas which are Shalbourne Medical Assessment Unit/Short Stay Unit/Linnet- Acute Medical Unit/Same Day Emergency Unit/Medical Expected Unit. Also, referrals to other specialties that are required are sent to the appropriate department.
- Update spread sheet daily for each patient discharged, when discharge summary completed and loose history send to Health Records.
- Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
- File tests and loose histories regularly as appropriate.
- Learn the digital dictation system and ensure that processes are followed.
- Update spread sheet with out-patient investigations and checking weekly if investigations have been carried out.
- Updating all the units Triage Dashboard daily.
- Preparing the 'hot clinic' paperwork for other specialities who come to the units.
About us
We will expect your values and behaviours to reflect the STAR Values of the organisation:
Service - We will put our patients first
Teamwork - We will work together
Ambition - We will aspire to provide the best service
Respect - We will act with integrity
Job description
Job responsibilities
- Participate in regular meetings and will be actively involved in generating ideas for service improvement.
- Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
- Promote a positive image of the Trust at all times.
- Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
Job description
Job responsibilities
- Participate in regular meetings and will be actively involved in generating ideas for service improvement.
- Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
- Promote a positive image of the Trust at all times.
- Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
Person Specification
Qualifications
Essential
- oRSA Typing or equivalent keyboard skills
- oGCSE level C / 4 or above in English and Maths
- oMicrosoft Office IT packages
- oAudio Typing
Desirable
- oCertificate in medical terminology
- oEuropean Computer Driving Licence
Experience
Essential
- oDemonstrable working knowledge of Microsoft packages - Word, Excel, etc.
- oMaintenance of computer files
- oProven track record within a related administrative or secretarial role
Desirable
- oPrevious NHS experience
- oWillingness to actively seek personal development and training
- oKnowledge of security and confidential issues in relation to handling personal information
Skills
Essential
- oTyping skills
- oAbility to communicate effectively and efficiently - verbal and written
- oAbility to work effectively, independently and as part of a team
- oAudio transcription
- oAbility to work to work deadlines
Person Specification
Qualifications
Essential
- oRSA Typing or equivalent keyboard skills
- oGCSE level C / 4 or above in English and Maths
- oMicrosoft Office IT packages
- oAudio Typing
Desirable
- oCertificate in medical terminology
- oEuropean Computer Driving Licence
Experience
Essential
- oDemonstrable working knowledge of Microsoft packages - Word, Excel, etc.
- oMaintenance of computer files
- oProven track record within a related administrative or secretarial role
Desirable
- oPrevious NHS experience
- oWillingness to actively seek personal development and training
- oKnowledge of security and confidential issues in relation to handling personal information
Skills
Essential
- oTyping skills
- oAbility to communicate effectively and efficiently - verbal and written
- oAbility to work effectively, independently and as part of a team
- oAudio transcription
- oAbility to work to work deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
