Job summary
An exciting opportunity has arisen to join the Research & Innovation department at Great Western Hospitals NHS Foundation Trust as a Research Facilitator.
This is a pivotal role within the Research Management & Governance Team, providing support to the Research Manager and Head of Service in ensuring that all research taking place at the Trust is effectively managed. This involves provide assistance to researchers as they set up research projects, maintaining full and accurate records in relation to the research carried out at the Trust, and supporting the administration of research funding.
The post holder will develop a detailed understanding of the purpose and principles of clinical research in the NHS, gaining opportunity to contribute to the continued growth of a multidisciplinary research portfolio
Main duties of the job
The post holder will be responsible for processing the capacity and capability assessment for research projects in line with Health Research Authority (HRA) guidelines, and line managing other staff who support this process. This involves negotiating costings and contracts for both commercial and non-commercial research, and supporting processes relating to research income distribution within the Trust.
The post holder will develop, update and oversee relevant research databases and electronic filing systems, and support the generation of activity reports as necessary.
The role will require the ability to assist researchers of all levels with the completion of relevant documentation for the initiation of new projects, and to provide continued support throughout the project duration. This will also require working with support departments in order to provide the safe and effective delivery of the Research Projects.
In conjunction with the Head of Service, the postholder will also process all contracts/agreements and ensure appropriate funding is available in order to deliver the study in line with HRA Approval conditions. The postholder will also operate the research passport scheme to issue honorary research contracts and letters of access.
About us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.
ServiceWe will put our patients first
TeamworkWe will work together
AmbitionWe will aspire to provide the best service
RespectWe will act with integrity
Job description
Job responsibilities
- Line management responsibility for the Research Delivery Support Administrators, overseeing all aspects of the roles and providing on-going training and development.
- Responsible for processing the capacity and capability for research projects in line with HRA guidelines.
- Working closely with the R&I Manager to ensure all internal & external monthly reporting is provided to all Stakeholders accurately and in a timely fashion.
- To develop, update and oversee the relevant research databases using information received in the R&I approval process.
- To generate and customise activity reports from the research database for informing the R&I Manager and other stakeholders of current levels of research activity for submission to the relevant governing bodies.
- To develop, update and oversee the research electronic project filing system and the process to progress/chase pending projects or those which have passed their close by date.
- To assist researchers of all levels with the completion of relevant documentation for the initiation of new projects and provide continued support throughout the project duration.
- To represent the department as and when required by the R&I Manager, at external NIHR Network meetings.
- Work with all support departments required in study set up in order to provide the safe and effective delivery of the Research Projects.
- In conjunction with the R&I Manager, execute all contracts/agreements and ensure appropriate budget availability in order to deliver the study in line with HRA Approval conditions.
- Having the delegated responsibility for, or working with, Human Resources department to operate the research passport scheme to issue (in line with HRA approval conditions) honorary research contracts and letters of access for research staff not directly employed by our Trust.
Job description
Job responsibilities
- Line management responsibility for the Research Delivery Support Administrators, overseeing all aspects of the roles and providing on-going training and development.
- Responsible for processing the capacity and capability for research projects in line with HRA guidelines.
- Working closely with the R&I Manager to ensure all internal & external monthly reporting is provided to all Stakeholders accurately and in a timely fashion.
- To develop, update and oversee the relevant research databases using information received in the R&I approval process.
- To generate and customise activity reports from the research database for informing the R&I Manager and other stakeholders of current levels of research activity for submission to the relevant governing bodies.
- To develop, update and oversee the research electronic project filing system and the process to progress/chase pending projects or those which have passed their close by date.
- To assist researchers of all levels with the completion of relevant documentation for the initiation of new projects and provide continued support throughout the project duration.
- To represent the department as and when required by the R&I Manager, at external NIHR Network meetings.
- Work with all support departments required in study set up in order to provide the safe and effective delivery of the Research Projects.
- In conjunction with the R&I Manager, execute all contracts/agreements and ensure appropriate budget availability in order to deliver the study in line with HRA Approval conditions.
- Having the delegated responsibility for, or working with, Human Resources department to operate the research passport scheme to issue (in line with HRA approval conditions) honorary research contracts and letters of access for research staff not directly employed by our Trust.
Person Specification
Education
Essential
- Educated to A level or equivalent or relevant experience
Experience
Essential
- Previous experience of working at a high level administratively, in a busy office environment
- Working with databases and web based applications
Desirable
- Previous experience of working in a Research environment
- Experience of working within NHS
skills
Essential
- Evidence of excellent IT skills particularly conversant with Microsoft Office applications
- Able to work to both local and national deadlines, objectives and targets.
- Ability to read, digest and interpret complex documents of varying types
- Ability to build working relationships and gain the respect and confidence of others
Desirable
- Knowledge of the Health Research Authority (HRA) and the Medicines Healthcare Products Regulatory Agency.(MHRA)
- Understanding of UK Policy Framework for Health and Social Care Research
- Medical terminology and/or knowledge of disease areas
Person Specification
Education
Essential
- Educated to A level or equivalent or relevant experience
Experience
Essential
- Previous experience of working at a high level administratively, in a busy office environment
- Working with databases and web based applications
Desirable
- Previous experience of working in a Research environment
- Experience of working within NHS
skills
Essential
- Evidence of excellent IT skills particularly conversant with Microsoft Office applications
- Able to work to both local and national deadlines, objectives and targets.
- Ability to read, digest and interpret complex documents of varying types
- Ability to build working relationships and gain the respect and confidence of others
Desirable
- Knowledge of the Health Research Authority (HRA) and the Medicines Healthcare Products Regulatory Agency.(MHRA)
- Understanding of UK Policy Framework for Health and Social Care Research
- Medical terminology and/or knowledge of disease areas
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
