Great Western Hospitals NHS Foundation Trust

Perioperative Services Governance Administrator

Information:

This job is now closed

Job summary

This is an exciting opportunity for an experienced, focused administrator to join the Perioperative Services Team on a 12 month fixed term contract - this post is Part Time (22.5 hours per week).

The Perioperative Services Governance Administrator will provide an efficient and effective clerical and administrative support service to the Perioperative Services Team in accordance with relevant policies and procedures. They will be required to manage their own workload and operate independently within the role. The candidate will demonstrate strong evidence towards contributing to the team objectives of the department in providing a high-quality service and support as required.

Main duties of the job

  1. To provide high-quality, administrative support to the Perioperative Services Team in all aspects of Clinical Governance and Quality Processes, working independently following agreed processes to support the team's workload.
  2. Compilation of evidence and data to support the monthly Perioperative Services Clinical Governance meeting.
  3. Undertaking reporting and analysis of quantitative and qualitative information to support delivery of the Governance agenda.
  4. Maintain and monitor the register of Policies and Procedures, issue prompts to document staff members / managers when reviews are due and provide administrative support for the review and updating of policies as required.
  5. Assist in the effective dissemination, monitoring and implementation of policies, processes and procedures relevant to the Perioperative Services environment.
  6. Minute / Note taking, coordinating, managing and providing full administrative support and the planning of meetings or events as required within the department.

About us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

ServiceWe will put our patients first

TeamworkWe will work together

AmbitionWe will aspire to provide the best service

RespectWe will act with integrity

Details

Date posted

19 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

249-5631932

Job locations

Great Wester Hospital

Marlborough Road

Swindon

SN3 6BB


Job description

Job responsibilities

Our aim is to continuously deliver high quality, safe patient care in the perioperative setting. Our drive for continuous improvement is an integral part of our Trust ambition and we work collaboratively to improve the experience for our patients and our impact on the environment. We also are embarking on an Improving Together journey which will support clinical teams to make local quality improvements within the department.

We have 15 operating Theatres, 2 recovery areas, a Day Surgery Unit and a 23-hour, surgical short stay unit within our department. We are an inclusive team and work together with a shared goal of delivering high quality, evidence based, safe perioperative care. We have ambitious plans to develop our services to meet the needs of our patients, staff, as well as the expectations of our commissioners, regulators and other health partners.

Job description

Job responsibilities

Our aim is to continuously deliver high quality, safe patient care in the perioperative setting. Our drive for continuous improvement is an integral part of our Trust ambition and we work collaboratively to improve the experience for our patients and our impact on the environment. We also are embarking on an Improving Together journey which will support clinical teams to make local quality improvements within the department.

We have 15 operating Theatres, 2 recovery areas, a Day Surgery Unit and a 23-hour, surgical short stay unit within our department. We are an inclusive team and work together with a shared goal of delivering high quality, evidence based, safe perioperative care. We have ambitious plans to develop our services to meet the needs of our patients, staff, as well as the expectations of our commissioners, regulators and other health partners.

Person Specification

Qualifications

Essential

  • Qualified to NVQ level 3 or equivalent training and experience.
  • Significant administrative / secretarial experience including initiating and maintaining office systems.

Desirable

  • Accredited specialist computing skills

Experience

Essential

  • Accurate data input Data analysis.
  • Experience of multi-disciplinary working
  • Experience of producing work that is time critical and working to tight deadlines.
  • Experience of working under pressure and the and in an administrative environment.
  • Able to work on own initiative, organising and prioritising own and other's workloads to changing and often tight deadlines.
  • Awareness of external stakeholders and regulators.

Desirable

  • Experience of working within an NHS environment.
  • Previous risk management experience in any setting
  • Previous governance experience

Knowledge

Essential

  • Demonstrable good knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access, internet and email packages, virtual meeting software.
  • Ability to work independently and confidence to seek advice when appropriate.
  • Accurate data input requiring considerable attention and accuracy.

Desirable

  • Knowledge of Careflow and other information and reporting systems in the NHS.
Person Specification

Qualifications

Essential

  • Qualified to NVQ level 3 or equivalent training and experience.
  • Significant administrative / secretarial experience including initiating and maintaining office systems.

Desirable

  • Accredited specialist computing skills

Experience

Essential

  • Accurate data input Data analysis.
  • Experience of multi-disciplinary working
  • Experience of producing work that is time critical and working to tight deadlines.
  • Experience of working under pressure and the and in an administrative environment.
  • Able to work on own initiative, organising and prioritising own and other's workloads to changing and often tight deadlines.
  • Awareness of external stakeholders and regulators.

Desirable

  • Experience of working within an NHS environment.
  • Previous risk management experience in any setting
  • Previous governance experience

Knowledge

Essential

  • Demonstrable good knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access, internet and email packages, virtual meeting software.
  • Ability to work independently and confidence to seek advice when appropriate.
  • Accurate data input requiring considerable attention and accuracy.

Desirable

  • Knowledge of Careflow and other information and reporting systems in the NHS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Wester Hospital

Marlborough Road

Swindon

SN3 6BB


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Wester Hospital

Marlborough Road

Swindon

SN3 6BB


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Perioperative Services Matron

Darren Pearson

Darren.Pearson1@nhs.net

01793607095

Details

Date posted

19 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

249-5631932

Job locations

Great Wester Hospital

Marlborough Road

Swindon

SN3 6BB


Privacy notice

Great Western Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)