Job summary
***previous candidates need not apply***
An exciting opportunity has arisen at the Great Western Hospitals NHS Foundation Trust for a Medical Typist/ Administrator who is highly motivated, positive, friendly and flexible. Someone who can work effectively using their own initiative, as well as being part of a team. Excellent written and verbal communication and interpersonal skills are essential, along with the ability to multi-task with high attention to detail in this fast paced and varied role. Your role is to provide a comprehensive support role to assist the DOPS/Neurology Medical Team. You will be working 37.5 hours per week. Aftern an initial training period the post will have the opportunity to work from home for part of the week.
We are a friendly team looking for a reliable and enthusiastic person to join us who will perform mainly typing clinical letters. Experience of Microsoft packages would be an advantage
The post will be an integral part of the Unscheduled Care secretarial group providing an efficient service to the division in support of the work of Clinical Staff to maximise patient care. The successful applicant will be working as a Medical Typist predominantly within the DOPS/Neurology Department.
Main duties of the job
Your role will be to provide a comprehensive typing/administration service which will involve typing clinic letters and other related documents with high accuracy and in line with agreed Trust targets.
The ideal candidate should have good communication skills and be able to prioritise their own workload. GCSE in English and RSA Typing or equivalent keyboards skills are essential. Previous NHS experience and a knowledge of medical terminology are desirable. Audio typing experience and use of Microsoft packages are essential.
About us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.
Service We will put our patients firstTeamwork We will work togetherAmbition We will aspire to provide the best serviceRespect We will act with integrity
Job description
Job responsibilities
- Typing clinical letters, reports, and other patient related documentation from digital dictation system. Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
- File tests and loose histories regularly as appropriate.
- Learn the digital dictation system and ensure that processes are followed.
- Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy (Case note tracking and Filling in Case notes).
- To undertake administrative (Choose and Book), clerical duties as required
- Prepare referral letters for clinics and forward filing.
- Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
- Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.
- Participate in regular meetings and will be actively involved in generating ideas for service improvement
- Promote a positive image of the Trust at all times.
- Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
- Participate in regular meetings and will be actively involved in generating ideas for service improvement.
Job description
Job responsibilities
- Typing clinical letters, reports, and other patient related documentation from digital dictation system. Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
- File tests and loose histories regularly as appropriate.
- Learn the digital dictation system and ensure that processes are followed.
- Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy (Case note tracking and Filling in Case notes).
- To undertake administrative (Choose and Book), clerical duties as required
- Prepare referral letters for clinics and forward filing.
- Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.
- Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.
- Participate in regular meetings and will be actively involved in generating ideas for service improvement
- Promote a positive image of the Trust at all times.
- Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.
- Participate in regular meetings and will be actively involved in generating ideas for service improvement.
Person Specification
Qualifications
Essential
- RSA Typing or equivalent keyboard skills
- GCSE level C or above in English and Maths
- Good General Education
- Microsoft Office IT packages
- Audio Typing
- Microsoft Outlook
Desirable
- Certificate in Medical Terminology
- European Computer Driving Licence
Experience
Essential
- Demonstrable working knowledge of Microsoft packages - Word, Excel etc
- Maintenance of computerised files
- Proven track record within a related administrative or secretarial role
Desirable
- Previous NHS experience
- Willingness to actively seek personal development and training
- Knowledge of security and confidential issues in relation to handling personal information
- Knowledge of medical terminology
Skills
Essential
- Good communication skills (written, face to face and on the telephone)
- Typing skills - ability to type accurately and efficiently
- Ability to work effectively, independently and as part of a team
- Audio transcription
- Ability to work to deadlines
Person Specification
Qualifications
Essential
- RSA Typing or equivalent keyboard skills
- GCSE level C or above in English and Maths
- Good General Education
- Microsoft Office IT packages
- Audio Typing
- Microsoft Outlook
Desirable
- Certificate in Medical Terminology
- European Computer Driving Licence
Experience
Essential
- Demonstrable working knowledge of Microsoft packages - Word, Excel etc
- Maintenance of computerised files
- Proven track record within a related administrative or secretarial role
Desirable
- Previous NHS experience
- Willingness to actively seek personal development and training
- Knowledge of security and confidential issues in relation to handling personal information
- Knowledge of medical terminology
Skills
Essential
- Good communication skills (written, face to face and on the telephone)
- Typing skills - ability to type accurately and efficiently
- Ability to work effectively, independently and as part of a team
- Audio transcription
- Ability to work to deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
