Job summary
An opportunity has arisen within the Equality Diversity and Inclusion Team for an EDI Administrator. The postholder will work collaboratively across the EDI Team to ensure timely acknowledgement and assist with all enquiries to the department. You will undertake secretarial and administrative duties, preparing documents with a high degree of accuracy including confidential letters and reports. Other responsibilities will include word processing, collating documents, filing, answering calls, monitoring the EDI mailbox/database systems to ensure emails are actioned in a timely manner.
You will also act as a secretary at formal/informal EDI meetings to take notes/minutes, prepare and distribute agenda's notes/minutes and other relevant papers.
Main duties of the job
To work collaboratively across the EDI Team to ensure timely acknowledgement and assistance with all enquiries to the department. Predominantly supporting site-based provision of service withcolleagues and the Workforce Directorate.
To take responsibility for postal duties within the Team
Provide clerical support to the EDI Team as and when required.
To undertake any other typing or ad hoc administrative duties as required.
To reproduce and collate documents using photocopier and other machines.
To be responsible for filing and retrieving documents as required
About us
As a EDI Administrator you will correspond with a wide range of managers, administrators, and other staff from across the Trust.
Job description
Job responsibilities
For more details on the main responsibilies please see the attached job description and person specification.
Job description
Job responsibilities
For more details on the main responsibilies please see the attached job description and person specification.
Person Specification
Qualifications
Essential
- Requirement for NVQ Level 3 or equivalent
- Accurate keyboard skills and the ability to create effective documents
- oCompetent user of Microsoft Packages
Skills
Essential
- oAble to liaise effectively with staff and managers at all levels in the organisation, and with managers from the wider NHS and external organisations
- oAble to deal with a high volume of work whilst maintaining standards and meeting deadlines oAttention to detail and accuracy
- o12 months previous experience within an administrative role
- oCan work under pressure at times and effective at working to deadlines oExcellent interpersonal skills, with the ability to get things done in co-operation with others, and as part of a support team
Person Specification
Qualifications
Essential
- Requirement for NVQ Level 3 or equivalent
- Accurate keyboard skills and the ability to create effective documents
- oCompetent user of Microsoft Packages
Skills
Essential
- oAble to liaise effectively with staff and managers at all levels in the organisation, and with managers from the wider NHS and external organisations
- oAble to deal with a high volume of work whilst maintaining standards and meeting deadlines oAttention to detail and accuracy
- o12 months previous experience within an administrative role
- oCan work under pressure at times and effective at working to deadlines oExcellent interpersonal skills, with the ability to get things done in co-operation with others, and as part of a support team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
