Specialty Training Administrator

Tameside and Glossop Integrated Care NHS Foundation Trust

Information:

This job is now closed

Job summary

Specialty Training Administrator

We are looking for an enthusiastic team member to join the Medical Education Department here at Tameside & Glossop Integrated Care NHS Foundation Trust. Joining a small but dedicated team and forming part of the wider Learning and Education Service, the post holder will report to the Medical Education Manager and will work closely with the Medical Education Team to offer a high standard of administrative support specifically for the our Doctors in Training and their programmes.

The post holder will be responsible for all aspects of the administration and coordination of all our Doctors in Training Rotations. The post holder will work closely with the Specialty Training Leads based here in the Trust as well as our external partners, NHS England Northwest and the Lead Employer, Mersey and West Lancashire Teaching Hospitals NHS Trust. You will administrate the process of their rotations, supported by their Induction Programmes as well as organizing their teaching and other pastoral and administrative support as is required.

The successful candidate will be an excellent communicator, highly organised with excellent attention to detail and will work with the medical education team, trust colleagues within all the specialties and our external education partners to provide the highest standards of educational administration across the trust.

The hours will be 37.5 hours per week with some degree of flexibility

Main duties of the job

The post holder will work directly with the doctors in training and support their clinical placements and recording and coordinating their rotational placements. This will involve keeping accurate data tracking for their posts and working collaboratively with all the Specialties they are placed into. As there is a high degree of data accuracy, attention to detail and maintaining databases are a key part of the role. A strong communicator who is confident and can communicate well with a broad range of colleagues and external stakeholders, demonstrating excellent interpersonal skills in order to support the Doctors in Training work streams. With an eye for detail and problem-solving skills and working alongside a great Medical Education Team, this is an exciting opportunity to develop and enhance your career. Overall, the Doctors in Training Administrator role is crucial for supporting the next generation of doctors within the NHS. It's a role that requires excellent organization, communication, and provides the post holder with a role that is vital to improving the working lives of our Doctors in Training.

About us

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

We have a clear set of values & behaviours which we expect all of our staff to demonstrate:

  • Safety
  • Care
  • Respect
  • Communication
  • Learning

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

Date posted

24 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

245-ADM4MEDE-02-25

Job locations

Tameside Hospital

Fountain Street

Ashton Under Lyne

OL6 9RW


Job description

Job responsibilities

The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Job description

Job responsibilities

The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person Specification

Qualifications/Experience/Skills

Essential

  • Demonstrable high standard of literacy and numeracy
  • A level standard or equivalent experience ECDL or equivalent
  • NVQ Level 3 in Business Administration (or equivalent)
  • Working in a training or educational environment
  • Developing and organising academic programmes and timetables
  • Working in a busy administrative role
  • Communicating/liaising and interacting with a broad range of disciplines and levels of seniority
  • Attending meetings and recording outcomes and actions
  • Writing reports and producing data
  • Well-developed organisational skills
  • Ability to prioritise own workload and work to deadlines
  • Use of Microsoft Office packages: Word, Excel, PowerPoint, Outlook
  • Ability to present information to an audience
  • Data entry/Spreadsheets - analysis and reports
  • Ability to communicate effective both verbally and in writing at all levels/excellent interpersonal skills
  • Ability to be logical and creative when planning events
  • Ability to work well under pressure
  • Knowledge of office systems and protocols

Desirable

  • Educational Qualification
  • Organising course and events and use of AV equipment
  • Working with educational e-portfolios
  • Dealing with assessment and progression
  • Understanding of Undergraduate and Postgraduate Medical Education
Person Specification

Qualifications/Experience/Skills

Essential

  • Demonstrable high standard of literacy and numeracy
  • A level standard or equivalent experience ECDL or equivalent
  • NVQ Level 3 in Business Administration (or equivalent)
  • Working in a training or educational environment
  • Developing and organising academic programmes and timetables
  • Working in a busy administrative role
  • Communicating/liaising and interacting with a broad range of disciplines and levels of seniority
  • Attending meetings and recording outcomes and actions
  • Writing reports and producing data
  • Well-developed organisational skills
  • Ability to prioritise own workload and work to deadlines
  • Use of Microsoft Office packages: Word, Excel, PowerPoint, Outlook
  • Ability to present information to an audience
  • Data entry/Spreadsheets - analysis and reports
  • Ability to communicate effective both verbally and in writing at all levels/excellent interpersonal skills
  • Ability to be logical and creative when planning events
  • Ability to work well under pressure
  • Knowledge of office systems and protocols

Desirable

  • Educational Qualification
  • Organising course and events and use of AV equipment
  • Working with educational e-portfolios
  • Dealing with assessment and progression
  • Understanding of Undergraduate and Postgraduate Medical Education

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Tameside and Glossop Integrated Care NHS Foundation Trust

Address

Tameside Hospital

Fountain Street

Ashton Under Lyne

OL6 9RW


Employer's website

https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Tameside and Glossop Integrated Care NHS Foundation Trust

Address

Tameside Hospital

Fountain Street

Ashton Under Lyne

OL6 9RW


Employer's website

https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Medical Education Manager

Sharon Stone

sharon.stone@tgh.nhs.uk

01619224511

Date posted

24 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

245-ADM4MEDE-02-25

Job locations

Tameside Hospital

Fountain Street

Ashton Under Lyne

OL6 9RW


Supporting documents

Privacy notice

Tameside and Glossop Integrated Care NHS Foundation Trust's privacy notice (opens in a new tab)