Job summary
eCommerce Specialist - Band 4
As a member of the Purchase to Pay team the eCommerce Specialist is part of the wider Procurement department. The position is a varied and flexible role, changing in accordance with operational requirements, with high focus on delivering exceptional service to stakeholders, coordinating a wide variety of queries relating to operational and strategic procurement activities as well as data analysis and reporting
The role will require exception attention to detail assuring compliance to Trust SFI's as well as Procurement regulations at local and national level. Coordinating use on multiple eCommerce platforms such as but not limited to current and future EPR systems, Catalogue Systems, Inventory Management Systems and Contracting solutions.
The post holder will be expected to disseminate and deliver complex procurement information and training to end users, as well as being adept at using MS packages and power BI to manage large volumes of data for analysis and forecasting purposes. Post holder will be responsible for the co-ordination of catalogue activities to junior colleagues and work closely with the eCommerce Systems Lead.
Requirements of the role will require analysis and reporting of national hospital metrics relating to, but not limited to NHS England / Model hospital, NHS Spend Comparison Service, Atamis CRM and local reporting and assurance requirements.
Main duties of the job
The Purchase to Pay and eCommerce team manage high volumes of requisitions and procurement related information, the post holder will be expected to provide effective and efficient technical and analytical support to the Senior P2P manager and eCommerce Systems Lead. Utilising electronic purchase order, catalogue, and inventory management systems, designed by the Trust.
Post holder will be responsible for facilitating catalogue activities and liaising with both internal and connected stakeholders.
post holders should collaborate with external stakeholders and maintain regular supplier reviews with strategic partners. Requirements around Trusts Inventory management system will also provide daily attention and resolution to any IMS or Scan4Safety requirements.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Safety
- Care
- Respect
- Communication
- Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ people & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description
Job responsibilities
MAIN RESPONSIBILITIES:
The Purchase to Pay and eCommerce team manage high volumes of requisitions and procurement related information, the post holder will be expected to provide effective and efficient technical and analytical support to the Senior P2P manager and eCommerce Systems Lead. Utilising electronic purchase order, catalogue, and inventory management systems, designed by the Trust.
Post holder will be responsible for facilitating catalogue activities and liaising with both internal and connected stakeholders.
Post holder will be responsible for the management of their personal workload daily displaying the ability to prioritise workload in accordance with urgency and importance, escalating issues in a timely, appropriate manner when necessary, delegating duties to junior colleagues where appropriate.
Daily tasks will include ensuring Trust catalogues are accurate, valid and in-line with GS1 standards as well as providing support for junior colleagues with operational requirements, post holders should collaborate with external stakeholders and maintain regular supplier reviews with strategic partners. Requirements around Trusts Inventory management system will also provide daily attention and resolution to any IMS or Scan4Safety requirements.
Requirement to assist as and when required with any reasonable request to perform duties that are linked to the provision and stability of business-as-usual Procurement requirements that are requested from senior department managers, to provide assistant where required undertaking any other duties deemed appropriate to the band when requested.
SECTION 2- KNOWLEDGE AND SKILLS
Ability to communicate and analyse complex financial data, Procurement knowledge and experience would be a benefit in the role, however general business administration would also provide suitable experience for the role. Understanding of catalogue management systems and knowledge of procurement cycle will be essential to the role.
Dealing with large volumes of data and ability analyse, interrogate and present information to all level and type of stakeholder will be essential to on-going requirements of the post holder, with an emphasis on data accuracy and understanding of GS1 standards at the forefront of requirements as well as good understanding of NHS Scan4Safety best practice.
SECTION 3- EFFORT AND ENVIRONMENT
Liaising both in person and electronically with all types of stakeholders of all levels can lead to challenging confrontations, post holders must be able to keep to core Trust values in dealing with conflict.
Job description
Job responsibilities
MAIN RESPONSIBILITIES:
The Purchase to Pay and eCommerce team manage high volumes of requisitions and procurement related information, the post holder will be expected to provide effective and efficient technical and analytical support to the Senior P2P manager and eCommerce Systems Lead. Utilising electronic purchase order, catalogue, and inventory management systems, designed by the Trust.
Post holder will be responsible for facilitating catalogue activities and liaising with both internal and connected stakeholders.
Post holder will be responsible for the management of their personal workload daily displaying the ability to prioritise workload in accordance with urgency and importance, escalating issues in a timely, appropriate manner when necessary, delegating duties to junior colleagues where appropriate.
Daily tasks will include ensuring Trust catalogues are accurate, valid and in-line with GS1 standards as well as providing support for junior colleagues with operational requirements, post holders should collaborate with external stakeholders and maintain regular supplier reviews with strategic partners. Requirements around Trusts Inventory management system will also provide daily attention and resolution to any IMS or Scan4Safety requirements.
Requirement to assist as and when required with any reasonable request to perform duties that are linked to the provision and stability of business-as-usual Procurement requirements that are requested from senior department managers, to provide assistant where required undertaking any other duties deemed appropriate to the band when requested.
SECTION 2- KNOWLEDGE AND SKILLS
Ability to communicate and analyse complex financial data, Procurement knowledge and experience would be a benefit in the role, however general business administration would also provide suitable experience for the role. Understanding of catalogue management systems and knowledge of procurement cycle will be essential to the role.
Dealing with large volumes of data and ability analyse, interrogate and present information to all level and type of stakeholder will be essential to on-going requirements of the post holder, with an emphasis on data accuracy and understanding of GS1 standards at the forefront of requirements as well as good understanding of NHS Scan4Safety best practice.
SECTION 3- EFFORT AND ENVIRONMENT
Liaising both in person and electronically with all types of stakeholders of all levels can lead to challenging confrontations, post holders must be able to keep to core Trust values in dealing with conflict.
Person Specification
Education / Qualifications
Essential
- Good Standard of Education
- Working in and office/team environment
- Experience of eSystems
- Good working knowledge of MS Excel
- Ability to work under own initiative and manage multiple tasks
Desirable
- Commitment to study to achieve membership and qualification (CIPS)
- Public or Private sector procurement
- Catalogue Management
- Purchasing Experience
Knowledge
Essential
- Practical application of basic Microsoft Excel
- Good interpersonal skills, and ability to communicate clearly and effectively with all levels of stakeholder.
Desirable
- Understanding of NHS Procurement procedures
- Working knowledge of Catalogue Management and Inventory Management systems
- Confidence to ask and articulate questions and thoughts
Person Specification
Education / Qualifications
Essential
- Good Standard of Education
- Working in and office/team environment
- Experience of eSystems
- Good working knowledge of MS Excel
- Ability to work under own initiative and manage multiple tasks
Desirable
- Commitment to study to achieve membership and qualification (CIPS)
- Public or Private sector procurement
- Catalogue Management
- Purchasing Experience
Knowledge
Essential
- Practical application of basic Microsoft Excel
- Good interpersonal skills, and ability to communicate clearly and effectively with all levels of stakeholder.
Desirable
- Understanding of NHS Procurement procedures
- Working knowledge of Catalogue Management and Inventory Management systems
- Confidence to ask and articulate questions and thoughts
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
