Job summary
Senior Accounts Payable Officer - Band 4 - 37.5 hours
We are looking to recruit a band 4 Senior Accounts Payable Officer, within a busy Financial Services Team.
The successful candidate will be responsible for the day to day supervision of the Accounts Payable as well as the processing of supplier invoices in a timely and accurate manor, resolving any supplier/budget holder queries and reconciling supplier statements. The Accounts Payable team also help to deliver Trust wide training of the Purchase to Payment process and offer advice and guidance through Microsoft teams and on the telephone for users of the ABS System.
Interview Date 8th July 2024
Main duties of the job
The post holder will lead, manage and assist the staff working within the Accounts Payable section with processing for payment purchase invoices and credit notes in accordance with the Standing Orders and Financial Instructions of the Trust; confirming that appropriate authority for payment is obtained and notify the relevant departments within the Trust of any queries. Ensuring Invoices are processed in a timely manner and in accordance with the Trust procedures making sure the correct treatment of VAT on invoices and credit notes via reference to available guidance and seeking assistance when necessary.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Safety
- Care
- Respect
- Communication
- Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ people & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description
Job responsibilities
SECTION 1- MAIN RESPONSIBILITIES:
To undertake payment runs and deal with any subsequent refused and voided transactions ensuring prompt and accurate payment is made to all suppliers and adequate controls are in place across the payment system used by the Trust.
To carry out the Month End Accounts Payable closedown process and to ensure accruals are identified in accordance with the monthly timetable and journals are raised as appropriate.
Liaise with the Trusts external VAT consultants to ensure VAT is recorded and reclaimed from HMRC correctly.
Responsibility for the preparation and reconciliation of the Agreement of Balances (Payables) in line with the national timetable and guidance.
To ensure that Expenditure over £25k is analysed and reported in accordance with the reporting procedures.
Oversee the On Hold report and allocate work to clear as appropriate.
Pay all authorised items promptly ensuring that the Accounts Payables Department achieves compliance with the Better Payments Practice Code (BPPC) requirement that all transactions are processed and paid within thirty days of invoice date. Report monthly on the BPPC and investigate all failures and report your findings to the Financial Services Manager.
To ensure compliance with Trust SFIs, standing orders and scheme of delegation.
To support a professional and responsive can do culture within the team to ensure that all staff are customer focused and provide a high quality service.
SECTION 2- KNOWLEDGE AND SKILLS
Excellent communication skills both written and verbal.
Strong IT technical skills especially in relation to manipulating large amounts of data.
Ability to provide leadership skills necessary to encourage and motivate staff.
Effective interpersonal and influencing skills.
SECTION 3- EFFORT AND ENVIRONMENT
Significant use of computer VDU screen/keyboard
Frequent requirement for concentration when inputting data, and checking and reconciling information.
Minor lifting and handling in an office environment (files, boxes etc)
Job description
Job responsibilities
SECTION 1- MAIN RESPONSIBILITIES:
To undertake payment runs and deal with any subsequent refused and voided transactions ensuring prompt and accurate payment is made to all suppliers and adequate controls are in place across the payment system used by the Trust.
To carry out the Month End Accounts Payable closedown process and to ensure accruals are identified in accordance with the monthly timetable and journals are raised as appropriate.
Liaise with the Trusts external VAT consultants to ensure VAT is recorded and reclaimed from HMRC correctly.
Responsibility for the preparation and reconciliation of the Agreement of Balances (Payables) in line with the national timetable and guidance.
To ensure that Expenditure over £25k is analysed and reported in accordance with the reporting procedures.
Oversee the On Hold report and allocate work to clear as appropriate.
Pay all authorised items promptly ensuring that the Accounts Payables Department achieves compliance with the Better Payments Practice Code (BPPC) requirement that all transactions are processed and paid within thirty days of invoice date. Report monthly on the BPPC and investigate all failures and report your findings to the Financial Services Manager.
To ensure compliance with Trust SFIs, standing orders and scheme of delegation.
To support a professional and responsive can do culture within the team to ensure that all staff are customer focused and provide a high quality service.
SECTION 2- KNOWLEDGE AND SKILLS
Excellent communication skills both written and verbal.
Strong IT technical skills especially in relation to manipulating large amounts of data.
Ability to provide leadership skills necessary to encourage and motivate staff.
Effective interpersonal and influencing skills.
SECTION 3- EFFORT AND ENVIRONMENT
Significant use of computer VDU screen/keyboard
Frequent requirement for concentration when inputting data, and checking and reconciling information.
Minor lifting and handling in an office environment (files, boxes etc)
Person Specification
Essential and Desirable
Essential
- 5 GCSE's grade C or above including Maths & English or equivalent
- AAT Advanced/NVQ level 4 Accounting or equivalent experience
- Significant experience within a Finance Department
- Experience of financial ledger systems and computerised systems
- Have proven experience of successfully achieving deadlines
- An understanding of confidentiality
- An appreciation of the importance of deadlines
- Literate in modern IT software
- Well-developed written and presentational skills
- Excellent communication skills both written and verbal
- Team worker with flexible approach
- Ability to manage workload efficiently, prioritise and work to strict deadlines
- Initiative
- Effective interpersonal and influencing skills
- Committed to personal / professional development
- Application form completed in a clear and concise manner
Desirable
- Have proven experience of successfully leading a finance team
- Significant experience of reconciling control accounts
- Previous experience of NHS finance
Person Specification
Essential and Desirable
Essential
- 5 GCSE's grade C or above including Maths & English or equivalent
- AAT Advanced/NVQ level 4 Accounting or equivalent experience
- Significant experience within a Finance Department
- Experience of financial ledger systems and computerised systems
- Have proven experience of successfully achieving deadlines
- An understanding of confidentiality
- An appreciation of the importance of deadlines
- Literate in modern IT software
- Well-developed written and presentational skills
- Excellent communication skills both written and verbal
- Team worker with flexible approach
- Ability to manage workload efficiently, prioritise and work to strict deadlines
- Initiative
- Effective interpersonal and influencing skills
- Committed to personal / professional development
- Application form completed in a clear and concise manner
Desirable
- Have proven experience of successfully leading a finance team
- Significant experience of reconciling control accounts
- Previous experience of NHS finance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
