Job summary
Strategic Estates Project Manager- Band 7 2 year Fixed term Contract 37.5 hours per week
An exciting opportunity has arisen within the Estates and Facilities department at Tameside and Glossop Integrated Care NHS Foundation Trust for a dynamic and experienced Project Manager to join the Trust to deliver a range of Strategic Estate schemes in partnership with Tameside Council.
With comprehensive knowledge of managing projects and a proven record of delivering projects to time, the successful candidate will work closely with the Strategic Estates Group, Executive Directors, Operational Managers, Clinical Leaders and members of the public to develop, plan, implement, manage, monitor and evaluate specific projects or change initiatives across the Tameside and Glossop Locality.
Previous candidates need not apply
Main duties of the job
The main purpose of this post is to manage and deliver the project objectives of the Tameside Strategic Estates Group. In particular, there will be a number of PLACE-based multi-stakeholder projects developed and delivered across Tameside.
The postholder will be required to work closely with the Strategic Estates Group, Executive Directors, Operational Managers, Clinical Leaders and members of the public to develop, plan, implement, manage, monitor and evaluate specific projects or change initiatives.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Safety
- Care
- Respect
- Communication
- Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description
Job responsibilities
- Ensure the scope and purpose of each designated project is clear through the preparation of an agreed Project Initiation Document (PID), to be approved by the Strategic Estates Group. This needs to include clarification of the benefits expected as an outcome of the project, as well as the scope, quality standards, targets, budget, timeframe and any other agreed constraints
- Develop business case(s) for agreed projects, usually including an option appraisal, using data and information to ensure that proposed changes are compatible with strategic objectives, that timescales are realistic and that they are financially robust.
- Responsible for the delivery of detailed project plans, which includes as a minimum:
- All tasks, logically grouped that are needed to deliver the various phases of each project
- Predicted, elapsed and actual resources for each project task
- Responsibilities assigned to each project task
- Dependencies, inter-dependencies and critical path
- Monitoring progress against plan including explaining differences and offering options for recovery
- Identification and management of specific project risks
- Identification of the resources required to ensure the successful delivery of each project. When considering resourcing plans, the post holder should consider the time required for key stakeholders to be involved in planning the change, staff to implement it, facilities, venues for meetings, training of staff on new systems, information requirements etc.
- Facilitation of meetings with key stakeholders within the Borough and attendance where appropriate at forums within Greater Manchester in order to negotiate, agree priorities and relevant action plans
- Fostering of collaboration between SEG members, colleagues from TMBC and health care organisations in the delivery of specific projects and assignments.
- Establishing project management systems to effectively manage and control projects and documentation.
- Supporting improvements to current management information, analyzing, reporting and suggesting procedures to enhance decision making processes.
- Working with members of SEG to investigate the causes of any variance from target / plan and proactively contribute to the implementation of solutions.
- Reviewing and developing policies and procedures to support the delivery of designated projects.
- To act as lead for all project queries.
- Taking responsibility for the appropriate dissemination and version control for all key project documents to relevant parties.
- Chairing meetings as required including the timely preparation of appropriate agendas, papers, presentations and reports.
- Responsible for ensuring agreed surveys are commissioned across a range of properties.
- Liaison with any suppliers involved in the delivery of designated projects, ensuring that their input is clearly specified, tendered and contracted if necessary, and that suppliers deliver as required
COMMUNICATION
- Communicate widely across both organsiations and external partners, using a broad range of verbal and non-verbal skills and techniques.
- Communication will often be highly complex, sensitive and/or contentious requiring excellent skills in delivering and receiving information and dealing with difficult situations through involvement, consultation and negotiation.
- Undertaking any other administration tasks as required by SEG.
- Engage with a wide range of stakeholders in the successful delivery of the agreed projects.
- Prepare and deliver formal presentations to internal and external groups that may be large and diverse in nature and the information may be highly complex, sensitive and/or contentious.
- Develop, write and deliver regular and ad hoc reports for the Strategic Estates Group
FINANCIAL MANAGEMENT
- Review and monitor project resources to track income and expenditure and escalate any deviation from agreed resource.
- Ensure projects deliver Value for Money and promote excellence.
- Highlight any resource implications directly or indirectly related to the project(s).
- Operate within the Trusts standing orders, standing financial instructions and scheme of delegation.
ANALYITICAL AND JUDGEMENT SKILLS
- Gather and analyse highly complex and sometimes contradictory, conflicting or incomplete information and formulating an appropriate response.
- Monitor progress against key deliverables including analysis and interpretation of a range of routine and complex facts and situations.
- Provide appropriate challenge to individuals or groups to ensure the delivery of the project.
PLANNING AND ORGANISATIONAL SKILLS
- Manage and monitor a number of competing deadlines and ensure adherence to the overall project plans, instigating corrective action where possible and escalating material issues.
- Develop detailed project plans to ensure delivery of the programmes to agreed budget, scope and quality standards, taking account of interdependencies.
- Adhere consistently to good practice in project management methods across all areas of responsibility.
- Plan and implement new ways of working, which may require staff from a number of unrelated areas to work collaboratively in the delivery of this.
- Ability to work across the Tameside and Glossop area
Job description
Job responsibilities
- Ensure the scope and purpose of each designated project is clear through the preparation of an agreed Project Initiation Document (PID), to be approved by the Strategic Estates Group. This needs to include clarification of the benefits expected as an outcome of the project, as well as the scope, quality standards, targets, budget, timeframe and any other agreed constraints
- Develop business case(s) for agreed projects, usually including an option appraisal, using data and information to ensure that proposed changes are compatible with strategic objectives, that timescales are realistic and that they are financially robust.
- Responsible for the delivery of detailed project plans, which includes as a minimum:
- All tasks, logically grouped that are needed to deliver the various phases of each project
- Predicted, elapsed and actual resources for each project task
- Responsibilities assigned to each project task
- Dependencies, inter-dependencies and critical path
- Monitoring progress against plan including explaining differences and offering options for recovery
- Identification and management of specific project risks
- Identification of the resources required to ensure the successful delivery of each project. When considering resourcing plans, the post holder should consider the time required for key stakeholders to be involved in planning the change, staff to implement it, facilities, venues for meetings, training of staff on new systems, information requirements etc.
- Facilitation of meetings with key stakeholders within the Borough and attendance where appropriate at forums within Greater Manchester in order to negotiate, agree priorities and relevant action plans
- Fostering of collaboration between SEG members, colleagues from TMBC and health care organisations in the delivery of specific projects and assignments.
- Establishing project management systems to effectively manage and control projects and documentation.
- Supporting improvements to current management information, analyzing, reporting and suggesting procedures to enhance decision making processes.
- Working with members of SEG to investigate the causes of any variance from target / plan and proactively contribute to the implementation of solutions.
- Reviewing and developing policies and procedures to support the delivery of designated projects.
- To act as lead for all project queries.
- Taking responsibility for the appropriate dissemination and version control for all key project documents to relevant parties.
- Chairing meetings as required including the timely preparation of appropriate agendas, papers, presentations and reports.
- Responsible for ensuring agreed surveys are commissioned across a range of properties.
- Liaison with any suppliers involved in the delivery of designated projects, ensuring that their input is clearly specified, tendered and contracted if necessary, and that suppliers deliver as required
COMMUNICATION
- Communicate widely across both organsiations and external partners, using a broad range of verbal and non-verbal skills and techniques.
- Communication will often be highly complex, sensitive and/or contentious requiring excellent skills in delivering and receiving information and dealing with difficult situations through involvement, consultation and negotiation.
- Undertaking any other administration tasks as required by SEG.
- Engage with a wide range of stakeholders in the successful delivery of the agreed projects.
- Prepare and deliver formal presentations to internal and external groups that may be large and diverse in nature and the information may be highly complex, sensitive and/or contentious.
- Develop, write and deliver regular and ad hoc reports for the Strategic Estates Group
FINANCIAL MANAGEMENT
- Review and monitor project resources to track income and expenditure and escalate any deviation from agreed resource.
- Ensure projects deliver Value for Money and promote excellence.
- Highlight any resource implications directly or indirectly related to the project(s).
- Operate within the Trusts standing orders, standing financial instructions and scheme of delegation.
ANALYITICAL AND JUDGEMENT SKILLS
- Gather and analyse highly complex and sometimes contradictory, conflicting or incomplete information and formulating an appropriate response.
- Monitor progress against key deliverables including analysis and interpretation of a range of routine and complex facts and situations.
- Provide appropriate challenge to individuals or groups to ensure the delivery of the project.
PLANNING AND ORGANISATIONAL SKILLS
- Manage and monitor a number of competing deadlines and ensure adherence to the overall project plans, instigating corrective action where possible and escalating material issues.
- Develop detailed project plans to ensure delivery of the programmes to agreed budget, scope and quality standards, taking account of interdependencies.
- Adhere consistently to good practice in project management methods across all areas of responsibility.
- Plan and implement new ways of working, which may require staff from a number of unrelated areas to work collaboratively in the delivery of this.
- Ability to work across the Tameside and Glossop area
Person Specification
Qualifications
Essential
- Educated to Master's Degree level or equivalent experience
- Prince 2 Practitioner or similar management qualification
- Evidence of continued professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign
Desirable
- Member of Professional Institute
Knowledge, Training and Experience
Essential
- Experience of working within NHS / Local Authority
- Evidence of continuing professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign
- Experience of successfully operating in a politically sensitive environment
- Experience of managing highly complex projects in a complex organisation or group of organisations
- Experience of managing risks and reporting
- Excellent IT and keyboard skills including the use of MiCAD or similar tool
- Experience of producing and delivering MS PowerPoint presentations
- Demonstrable experience of project management including the ability to plan, manage and monitor according to the project frame works and within the agreed budget
- Experience of managing budgets
Communication Skills
Essential
- Ability to receive and communicate highly complex or sensitive information to a range of stakeholders including Executive Directors, Clinical and Non-Clinical staff, external organisations, suppliers, contractors, technical officers and patient groups
- Demonstrable experience of creating and giving presentations to a varied group of internal and external stakeholders including patient groups
- Advanced communication (both written & verbal) with strong negotiation skills and the ability to influence and effect change at both a clinical and managerial level
Analytical
Essential
- Ability to support the analysis of complex issues where material is conflicting and drawn from multiple sources
- Numerate and able to understand financial issues combined with analytical skills
- Experience of supporting the set up and implementation of internal processes and procedures
- Able to plan and coordinate highly complex tasks, breaking them down into small, medium and long-term milestones
- Knowledge & experience of working with spreadsheets
Planning Skills
Essential
- Ability to plan complex activities over a short, medium and long-term and adjust plans and resources accordingly
- Experience of supporting the set up and implementation of internal processes and procedures
- Ability to make decisions based on highly complicated and sometimes incomplete to conflicting information
Other Factors
Essential
- Highly effective professional leadership
- Ability to work across different organisational sites
- Ability to work flexible hours
Person Specification
Qualifications
Essential
- Educated to Master's Degree level or equivalent experience
- Prince 2 Practitioner or similar management qualification
- Evidence of continued professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign
Desirable
- Member of Professional Institute
Knowledge, Training and Experience
Essential
- Experience of working within NHS / Local Authority
- Evidence of continuing professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign
- Experience of successfully operating in a politically sensitive environment
- Experience of managing highly complex projects in a complex organisation or group of organisations
- Experience of managing risks and reporting
- Excellent IT and keyboard skills including the use of MiCAD or similar tool
- Experience of producing and delivering MS PowerPoint presentations
- Demonstrable experience of project management including the ability to plan, manage and monitor according to the project frame works and within the agreed budget
- Experience of managing budgets
Communication Skills
Essential
- Ability to receive and communicate highly complex or sensitive information to a range of stakeholders including Executive Directors, Clinical and Non-Clinical staff, external organisations, suppliers, contractors, technical officers and patient groups
- Demonstrable experience of creating and giving presentations to a varied group of internal and external stakeholders including patient groups
- Advanced communication (both written & verbal) with strong negotiation skills and the ability to influence and effect change at both a clinical and managerial level
Analytical
Essential
- Ability to support the analysis of complex issues where material is conflicting and drawn from multiple sources
- Numerate and able to understand financial issues combined with analytical skills
- Experience of supporting the set up and implementation of internal processes and procedures
- Able to plan and coordinate highly complex tasks, breaking them down into small, medium and long-term milestones
- Knowledge & experience of working with spreadsheets
Planning Skills
Essential
- Ability to plan complex activities over a short, medium and long-term and adjust plans and resources accordingly
- Experience of supporting the set up and implementation of internal processes and procedures
- Ability to make decisions based on highly complicated and sometimes incomplete to conflicting information
Other Factors
Essential
- Highly effective professional leadership
- Ability to work across different organisational sites
- Ability to work flexible hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
