Resourcing Manager

Job description

Job responsibilities

Duties and responsibilities

1. To line manage, supervise and support the development of, Recruitment Co-ordinators and Officers within area of responsibility, demonstrating a supportive, motivational and problem solving approach and encouraging the development of resourcing skills through team working and training and development.

1. Provide, analyse, and report timely data and information on the progress of recruitment plans including tracking candidate attrition, time to hire and success of recruitment campaigns.

1. Ensure the efficient operation of recruitment information and data systems ensuring that information is fit for purpose, accurate and is maintained at all times.

1. Design and deliver tailored attraction campaigns, when required, in collaboration with hiring managers.
2. Lead on international recruitment and take ownership of the certificate of sponsorship process for defined and undefined candidates.

1. Develop social media content to promote the Trust's current job offers and the resourcing team itself.

1. Maintain a detailed understanding of all data systems directly managed, facilitated, or integrated within recruitment and to ensure data integrity and a seamless transition of accurate information between systems.

1. Create and maintain a job description library for the Trust. Work closely with the Business Support Team to maintain compliance.

1. To set tasks for members of the Recruitment Team and ensure they are monitored and achieved on time.

1. To be responsible for the continued professional development of themselves and their staff.

1. To lead on the recruitment of appropriately trained staff to support the needs of the department. Including the review and production of detailed job descriptions, personal specifications, and adverts. Providing knowledge and experience in the selection process.

1. To provide support and advice for the TRAC system

1. Liaise with operational managers and HR Business Partners to identify where resourcing requirements represent a business risk and to develop appropriate project plans and strategies to increase efficiency and to mitigate risk.

1. As a senior member of the team there will be an expectation to meet tight deadlines and prioritise.

1. Bring to the attention of the HR Business Partner any issues contrary to the provision of a quality service, through the tracking and monitoring of all recruitment and selection activity.

1. Contribute and participate in working groups and policy groups as and when required implementing any necessary changes and ensuring the team and any others affected are briefed and trained in any changes.

1. Propose policy and service improvements in line with changes to legislation, survey and audit reports.

1. To manage service delivery, ensuring that key deliverables against KPIs are achieved and taking appropriate actions where these are not being achievTo be accountable for the communication and delivery of recruitment standards, procedures and best practice and to work with resourcing colleagues to ensure a consistent approach is followed across the Trust.

1. To develop and implement service improvement initiatives to ensure that a high quality customer service is delivered at all times
2. To demonstrate flexibility and ability to review resourcing activities and processes in order to implement service improvements
3. To investigate problems, find workable solutions and provide constructive feedback to the Recruitment Team and senior HR Managers
4. To review posts which are difficult to fill or where recruitment has failed; critically evaluating all the related documentation and data to come up with creative cost effective solutions.

Service Development

1. To provide coaching and advice regarding recruitment best practice to the recruitment team, Trust managers, and other stakeholders.
2. To proactively engage with all HR teams to ensure service efficiencies and continuous improvement.
3. To liaise with and work proactively with client managers to ensure the recruitment service is responsive to their workforce requirements.
4. To undertake regular audits to monitor team effectiveness and to identify problems and implement strategies for improvement.
5. To undertake specific projects to support the delivery of wider Workforce and Organisational Development strategy within own service area and across the Trust as appropriate.
6. To propose changes on a range of recruitment processes and activities, to ensure these reflect current best practice and compliance with relevant legislation.
7. To support and co-operate with the Resourcing Partners and Senior Recruitment Managers in order to ensure that the Recruitment service is responsive to the requirements of the Clinical Groups and corporate directorates.
8. To participate in delegated projects designed to increase efficiency, compliance and high impact customer service within recruitment

Compliance and Audit Management

1. To undertake regular system audits and provide data as required supporting internal audits and, where appropriate, external audits completed by appropriate authorities.
2. Ensure all new starter data placed into ESR by team members is accurate prior to passing to Payroll.
3. Ensure appropriate management of the Inter Authority Transfer (IAT) process.
4. To work closely with senior colleagues to ensure that all information and data is accurate, fit for purpose and compliant with legislation and Trust protocols; highlighting and resolving any deviations as appropriate.
5. To ensure all deliverables are compliant with NHS recruitment standards, the Recruitment policy and audit requirements and recommendations. To highlight and record potential risks and agree corrective actions as appropriate.
6. Ensure adequate adjustments are made for applicants with any form of disability during any part of the recruitment episode providing managers with expert advice with any adaptation which needs to be made and ensure compliance with the Equality Act.

Person Specification

Qualifications

Essential

• Degree level qualification in HR or knowledge and expertise gained through in-depth experience to degree Level equivalent.

Desirable

• Member of the Chartered Institute of Personnel & Development

Knowledge

Essential

• Experience of managing recruitment processes within the NHS
• Experience of DBS processes and procedures
• Experience of developing, embedding and reviewing policies and procedures
• Experience of leading a recruitment team in a service environment delivering to KPIs
• Experience of following and updating standard operating procedures
• Knowledge of recruitment systems and practices
• Knowledge of overseas recruitment
• Supervisory or line management experience
• Expert Knowledge of the IAT process
• Expert knowledge of AfC terms and conditions
• Knowledge of HR and Recruitment IT systems and reporting.

Desirable

• Knowledge of recruitment advertising, web-based attraction methods, competency and values-based recruitment plus interviewing and assessment techniques
• Knowledge of Border and Immigration requirements, specifically Tier 2 work visa requirements and records

Skills

Essential

• Excellent communicator - using a range of media across different levels, including use of social media platforms to promote campaigns
• Able to contribute to shaping service strategies
• Able to work to deadlines with competing priorities
• Able to work productively with the recruitment team and other teams within the People Directorate
• Able to analyse and interpret complex recruitment data and advise on appropriate actions.
• Able to set priorities and monitor progress against key objectives.

Desirable

• Able to use Canva or similar design software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Tameside and Glossop Integrated Care NHS Foundation Trust

Address

Tameside Hospital

Fountain Street

Ashton Under Lyne

OL6 9RW

Employer's website

https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)